The Corporation of the City of Kawartha Lakes

Minutes

Special Council Meeting

CC2023-028

Tuesday, November 28, 2023

Open Session Commencing at 9:00 a.m.

Council Chambers

City Hall

26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Doug Elmslie
• Deputy Mayor Tracy Richardson
• Councillor Ron Ashmore
• Councillor Dan Joyce
• Councillor Charlie McDonald
• Councillor Mike Perry
• Councillor Eric Smeaton
• Councillor Pat Warren
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

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1.

Call to Order

Mayor Elmslie called the Meeting to order at 9:00 a.m. Deputy Mayor T. Richardson and Councillors R. Ashmore, D. Joyce, C. McDonald, M. Perry, E. Smeaton and P. Warren were in attendance.

Councillor E. Yeo arrived at 9:12 a.m.

CAO R. Taylor, Deputy Clerk J. Watts, Deputy Clerk S. O'Connell and Directors S. Beukeboom, R. Holy, B. Robinson, J. Rojas, C. Shanks, Fire Chief T. Jones, Deputy Paramedic Chief S. Lucas, Manager of Corporate Assets A. Found, Senior Accountant J. Hood and Executive Assistant N. Bloomfield were also in attendance in Council Chambers.

City Solicitor R. Carlson was in attendance electronically.

2.

Adoption of Agenda

• CR2023-603
  Moved By Deputy Mayor Richardson
  Seconded By Councillor Perry

  That the Agenda for the Open Session of the Special Council Meeting of Tuesday, November 28, 2023, be adopted as circulated and with the following amendments:

  Additions:

  Item 4.2 Correspondence Regarding the 2024 Budget Process from Angel Godsoe, Heather Mountain, Mike Meecham, Jeffery Armitage, Kerstin Kelly and Sheri Johnston

  Carried

3.

Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest disclosed.

4.

Correspondence

4.1

CC2023-028.4.1

2024 Budget Process
David Webb

• CR2023-604
  Moved By Councillor Ashmore
  Seconded By Councillor Warren

  That the correspondence from David Webb, regarding the 2024 Budget Process, be received.

  Carried

4.2

CC2023-028.4.2

2024 Budget Process
Angel Godsoe
Heather Mountain
Mike Meecham
Jeffery Armitage
Kerstin Kelly
Sheri Johnston

• CR2023-605
  Moved By Councillor Perry
  Seconded By Councillor McDonald

  That the correspondence from Angel Godsoe, Heather Mountain, Mike Meecham, Jeffery Armitage, Kerstin Kelly and Sheri Johnston, regarding the 2024 Budget Process, be received.

  Carried

5.

CC2023-028.5

Overview of the Budget Process with Respect to Legislative Changes Under Strong Mayor Powers
Doug Elmslie, Mayor
Ron Taylor, Chief Administrative Officer
Sara Beukeboom, Director of Corporate Services

Mayor Elmslie introduced a Memorandum outlining the legislative changes under Strong Mayor Powers that apply to the annual budget process.  CAO Taylor stepped out the process that is provided within the legislation for the approval of the budget. Under the legislation the proposed budget is presented by the Mayor, Council can make amendments to the proposed budget by council resolution, the Mayor has an opportunity to invoke the power of veto for any amendments that are made and Council can reconsider any veto's that are invoked to override such veto. CAO Taylor reviewed the timelines that are provided within the legislation and the council resolutions that would be required to:

• confirm when the Mayor's proposed budget was provided to members of Council
• confirm the last date for Council amendments for the Proposed Capital Budget
• confirm the last date for Council amendments to the Proposed Operating, Special Projects and Water and Wastewater Capital and Operating Budgets
• reduce the time period for council resolutions to override any vetoes that are imposed by the Mayor for the Proposed Capital Budget
• reduce the time period for any council resolutions to override any vetoes that are imposed by the Mayor for the Proposed Operating, Special Projects and Water and Wastewater Capital and Operating Budgets

• CR2023-606
  Moved By Councillor Warren
  Seconded By Councillor Smeaton

  That the Memorandum from Ron Taylor, Chief Administrative Officer, and Sara Beukeboom, Director of Corporate Services, regarding Budget Process Changes - Legislative Changes Under Strong Mayor Powers (O. Reg. 530/22), be received.

  Carried
• CR2023-607
  Moved By Councillor Smeaton
  Seconded By Deputy Mayor Richardson

  That November 24, 2023 be deemed as the date Mayor Elmslie provided the Proposed 2024 Budget for the City of Kawartha Lakes to each member of Council, the Clerk and to the Public.

  Carried
• CR2023-608
  Moved By Councillor McDonald
  Seconded By Councillor Yeo

  That November 28, 2023 be deemed as the last date for amendments to be put forward by council resolution for the Proposed 2024 Capital Budget for the City of Kawartha Lakes.

  Carried
• CR2023-609
  Moved By Councillor McDonald
  Seconded By Deputy Mayor Richardson

  That December 5, 2023 be deemed as the last date for amendments to be put forward by council resolution for the Proposed 2024 Operating Budget for the City of Kawartha Lakes, for the Proposed 2024 Special Projects Budget for the City of Kawartha Lakes, and for the Proposed 2024 Water and Wastewater Capital and Operating Budgets for the City of Kawartha Lakes.

  Carried
• CR2023-610
  Moved By Councillor Warren
  Seconded By Councillor Yeo

  That the time period for council resolutions to override the Head of Council’s veto(s) for the Proposed 2024 Capital Budget be reduced from 15-days to 6-days.

  Carried
• CR2023-611
  Moved By Councillor Joyce
  Seconded By Deputy Mayor Richardson

  That the time period for resolutions to override the Head of Council’s veto(s) for the Proposed 2024 Operating, Special Projects and Water and Wastewater Capital and Operating budgets be reduced from 15-days to 6-days.

  Carried

6.

Proposed 2024 Tax Supported Capital Budget for the City of Kawartha Lakes

6.1

CC2023-028.6.1

Proposed 2024 Tax Supported Capital Budget for the City of Kawartha Lakes
Question and Answer Document
Doug Elmslie, Mayor
Ron Taylor, Chief Administrative Officer
Sara Beukeboom, Director of Corporate Services

• CR2023-612
  Moved By Councillor Warren
  Seconded By Councillor McDonald

  That the Question and Answer Document for the Proposed 2024 Tax Supported Capital Budget for the City of Kawartha Lakes, be received.

  Carried

6.2

Report CA2023-005

Proposed 2024 Tax Supported Capital Budget for the City of Kawartha Lakes
Adam Found, Manager of Corporate Assets

Sara Beukeboom provided an overview of Report CA2023-005. 

Mayor Elmslie reviewed the Question and Answer Document for the Proposed Tax Supported Capital Budget following the consideration of Report CA2023-005. Council put forward amendments for the Proposed 2023 Tax Supported Capital Budget by council resolution.

The Meeting recessed at 12:15 p.m. and reconvened at 12:45 p.m.

• CR2023-613
  Moved By Councillor Perry
  Seconded By Councillor Joyce

  That Report CA2023-005, Proposed 2024 Tax-Supported Capital Budget, be received;

  That the Mayor’s Proposed 2024 Budget and Business Plan, consisting of the:

  • Proposed 2024 Tax-Supported Capital Budget;
  • Proposed 2024 Operating Budget;
  • Proposed 2024 Special Projects Budget; and
  • Proposed 2024 Water and Wastewater Capital and Operating Budgets;

  and attached as Appendix A to Report CA2023-005, be received;

  That the Mayor’s Proposed 2024 Tax-Supported Capital Budget, be amended in accordance with Appendix B to Report CA2023-005, inclusive of $1,218,000.00 in uncommitted Ontario Community Infrastructure Fund (OCIF) financing in the Low-Volume Gravel Roads capital program;

  That the Mayor’s Proposed 2024 Tax-Supported Operating Budget be amended to reduce the 2024 Asset Management Reserve contribution by $1,400,000.00; and

  That the Mayor’s 2024 Tax-Supported Capital Budget, as amended, be deliberated by Council.

  Carried
• CR2023-614
  Moved By Councillor Perry
  Seconded By Councillor Warren

  That Project 983240311, being the Helen St./Lindsay St. Intersection in the amount of $155,000.00, be removed from the Proposed 2024 Capital Budget.

  Carried
• Moved By Councillor Perry
  Seconded By Councillor Ashmore

  That four (4) Pickup Trucks be removed from Project 994240208, being Pickup Trucks (9).

  Motion Failed
• Moved By Councillor Perry
  Seconded By Councillor Warren

  That Project 950240208, Fenelon Falls Arena Hall Flooring in the amount of $200,000.00, be removed from the Proposed 2024 Capital Budget.

  Motion Failed
• CR2023-615
  Moved By Councillor Yeo
  Seconded By Councillor Warren

  That Project 994240203 Buses, in the amount of $578,000.00, within the Proposed 2024 Capital Budget, be amended to be funded from the Provincial Gas Tax Reserve.

  Carried

7.

CC2023-028.7

Unfunded 2024 Decision Units for the Proposed 2024 Tax Supported Capital Budget
Doug Elmslie, Mayor

Note: The Unfunded 2024 Decision Units are included as Appendix D to Report CA2023-005, being Item 6.2 on the Agenda

Mayor Elmslie lead the review of the unfunded decision units for the Proposed 2024 Tax Supported Capital Budget. Council put forward amendments for the Proposed 2023 Tax Supported Capital Budget by council resolution.

The Meeting recessed at 2:12 p.m. and reconvened at 2:30 p.m.

• CR2023-616
  Moved By Councillor Yeo
  Seconded By Councillor Perry

  That the resurfacing of Horseshoe Crescent, in the amount of $75,000.00, be included in the Proposed 2024 Capital Budget, under the Rural Resurfacing Program, funded from the OCIF Grant.

  Carried
• CR2023-617
  Moved By Councillor Joyce
  Seconded By Councillor Ashmore

  That the resurfacing of Pleasantview Crescent, in the amount of $70,000.00, be included in the Proposed 2024 Capital Budget, under the Rural Resurfacing Program, funded from the OCIF Grant.

  Carried
• CR2023-618
  Moved By Councillor McDonald
  Seconded By Deputy Mayor Richardson

  That the resurfacing of Shirley Anne Drive, in the amount of $30,000.00, be included in the Proposed 2024 Capital Budget, under the Rural Resurfacing Program, funded by the OCIF Grant.

  Carried
• CR2023-619
  Moved By Councillor Perry
  Seconded By Councillor Warren

  That the resurfacing of Anderson Drive, in the amount of $63,000.00, be included in the Proposed 2024 Capital Budget, under the Rural Resurfacing Program, funded by the OCIF Grant.

  Carried
• CR2023-620
  Moved By Councillor Perry
  Seconded By Councillor Warren

  That the resurfacing of Golf Links Road, in the amount of $105,000.00, be included in the Proposed 2024 Capital Budget, under the Rural Resurfacing Program, funded from the OCIF Grant.

  Carried
• CR2023-621
  Moved By Councillor Ashmore
  Seconded By Councillor Perry

  That the resurfacing of Mary Street (from Alma Street to Cross Street), Omemee, in the amount of $100,000.00, be included in the Proposed 2024 Capital Budget, under the Lifecycle Management Program, funded from the Federal Dedicated Gas Tax Fund.

  Carried
• CR2023-622
  Moved By Councillor McDonald
  Seconded By Deputy Mayor Richardson

  That the Loon Street Drainage System, in the amount of $27,000.00, be included in the Proposed 2024 Capital Budget, under the Culverts and Municipal Drainage Program, funded from the Federal Dedicated Gas Tax Reserve.

  Carried
• CR2023-623
  Moved By Deputy Mayor Richardson
  Seconded By Councillor Perry

  That the resurfacing of Neals Drive (from Manvers Drive to Manvers Drive), in the amount of $75,000.00, be included in the Proposed 2024 Capital Budget, under the Urban/Arterial Resurfacing Program, funded from the Federal Dedicated Gas Tax Reserve.

  Carried
• CR2023-624
  Moved By Councillor Warren
  Seconded By Councillor Perry

  That the resurfacing of Mill Street, Bobcaygeon, in the amount of $170,000.00, be included in the Proposed 2024 Capital Budget, under the Urban/Arterial Resurfacing Program, funded from the Federal Dedicated Gas Tax Reserve.

  Carried
• CR2023-625
  Moved By Councillor Smeaton
  Seconded By Councillor McDonald

  That the design of the resurfacing of St. George Street (from Queen Street to Colborne Street, Lindsay, in the amount of 65,000.00, be included in the Proposed 2024 Capital Budget, with 10% of funding from the Federal Dedicated Gas Tax Reserve and 90% of funding from the Development Charges Reserve.

  Carried
• CR2023-626
  Moved By Deputy Mayor Richardson
  Seconded By Councillor Warren

  That the resurfacing of Manvers Drive (to Janet Drive), in the amount of $80,000.00, be included in the Proposed 2024 Capital Budget, under the Urban/Arterial Resurfacing Program, funded by the Federal Dedicated Gas Tax Reserve.

  Carried
• CR2023-627
  Moved By Councillor Yeo
  Seconded By Councillor Smeaton

  That Project 983240310 Colborne St./Angeline St. Intersection, in the amount of $1,300,000.00, be deferred from the Proposed 2024 Capital Budget, with the proposed funding to be returned to the respective funding sources.

  Carried
• CR2023-628
  Moved By Councillor Warren
  Seconded By Deputy Mayor Richardson

  That the name of Project 983240902 be amended read Traffic Signal at Canal St./ Boyd St./ CKL Road 36.

  Carried

8.

Confirming By-Law

By-Law to Confirm the proceedings of the Special Meeting of Council of November 28, 2023

• CR2023-629
  Moved By Councillor Warren
  Seconded By Deputy Mayor Richardson

  That a by-law to confirm the proceedings of a Special Council Meeting held Tuesday, November 28, 2023 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  Carried

9.

Adjournment

• CR2023-630
  Moved By Councillor Yeo
  Seconded By Councillor Perry

  That the Council Meeting adjourn at 2:48 p.m.

  Carried

  Read and adopted this 12th day of December, 2023.