The Corporation of the City of Kawartha Lakes

 

Amended Agenda

 

Regular Council Meeting

Meeting #:CC2018-01
Date:
Time:
Closed Session Commencing at 1:00 p.m. Open Session Commencing at 2:00 p.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8

Accessible formats and communication supports are available upon request.


Closed Session Minutes, Regular Council Meeting
December 12, 2017
Municipal Act, 2001 s.239(2)

Mariposa Creek Resort, 790 Elm Tree Road, Little Britain
Litigation, Municipal Act, 2001 s.239(2)(e) 
Robyn Carlson, City Solicitor

City of Kawartha Lakes Leases of 322 Kent St. West Lindsay and 12 Peel Street, Lindsay
Advice that is Subject to Solicitor-client Privilege
Municipal Act. 2001 s.239(2)f
Robyn Carlson, City Solicitor

Member Appointments to the  City of Kawartha Lakes (CKL) Liquidation Sales Task Force
Personal Matters about an Identifiable Individual

Municipal Act, 2001 s. 239(b)
Chris Marshall, Director of Development Services

Member Appointments to the City of Kawartha Lakes Environmental Advisory Committee (CKLEAC)
Personal Matters about an Identifiable Individual
Municipal Act, 2001 s. 239(b)
Richard Holy, Manager of Planning

Member Recruitment to the Lindsay OPs Landfill Public Review Committee
Personal Matters about an Identifiable Individual
Municipal Act, 2001 s. 239(b)
Bryan Robinson, Director of Public Works

  • That all of the proposed resolutions shown in Section 10.1, 10.2 and 10.3 of the Agenda be approved and adopted by Council in  the order that they appear on the agenda and sequentially numbered.

Memo - Ontario Wildlife Damage Compensation Program
Agricultural Development Advisory Board
Kelly Maloney, Agriculture Development Officer

  • That the Council support the correspondence from the Township of West Lincoln,

    That the Ontario Ministry of Agriculture, Food and Rural Affairs be further requested to amend their claim review process within the Ontario Wildlife Damage Compensation Program such that when reviewing claims, the provincial staff shall reach out to the local Municipal Investigator and the livestock owner to seek further clarification if a claim is in question, prior to rejecting a claim; and

    That this motion be sent to the Township of West Lincoln, AMO, Jane Widdecombe OWDCP Program Administrator (OMAFRA) Guelph, Ontario, the Honorable Jeff Leal, Minister of Agriculture, Food & Rural Affairs, and Laurie Scott, MPP, Halliburton, Kawartha Lakes, Brock.

Memo - Municipal Consent IESO Prescribed Resolution 390 Northline Road (Coppins)
Solar Flow Through Funds Correspondence - To be Added upon Approval of the Amended Agenda
Cathie Ritchie, City Clerk

  • Whereas capitalized terms not defined herein have the meanings ascribed thereto in the FIT Contract, Version 3.1;

    And Whereas 2387282 Ontario Inc. (the "Supplier") has entered into a FIT Contract to construct and operate a ground mount solar Facility (the "Project") on 390 Northline Road (the "Lands") in the City of Kawartha Lakes (the "Local Municipality") under the Province's FIT Program;

    And Whereas the Supplier previously requested that the Council of the Local Municipality ("Council") indicate by resolution Council's support for the construction and operation of the Project on the Lands or all Projects with the same Renewable Fuel anywhere in the Local Municipality, and Council did provide such support in a prior resolution.

    And Whereas the Supplier has requested that the Council indicate, by a resolution dated no earlier than June 10, 2015 (the "New Resolution"), Council's continued support for the construction and operation of the Project on the Lands;

    And Whereas where a New Resolution is received in respect of a Project, the Supplier will be recognized as fulfilling the requirements under Section 2.4(d)(vii) of the FIT Contract, which may result in the Supplier being offered Notice to Proceed in accordance with the terms of the Supplier's FIT Contract;

    Now Therefore Be It Resolved That Council of the City of Kawartha Lakes supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Supplier to achieve Notice to Proceed under its FIT Contract and may not be used for the purpose of any other form of municipal approval in relation to the FIT Contract or Project or for any other purpose.

Morningside Subdivision – Phase 1 Assumption By-Law
Repeal of 2017-232, Replace with Correct PINs
Report ENG2017-025 for Planning Advisory Committee
Christina Sisson, Supervisor, Development Engineering

  • That the January 17, 2018 memo from Christina Sisson, Supervisor, Development Engineering, regarding Morningside Subdivision – Phase 1 Assumption By-Law Repeal of 2017-232, Replace with Correct PINs Report ENG2017-025 for Planning Advisory Committee, be received.

10.2.1

Regular Council Meeting of December 12, 2017

  • That the Minutes of the December 12, 2017 Regular Council Meeting, be received and adopted.

Special Council Meeting of December 13, 2017

  • That the Minutes of the December 13, 2017 Special Council Meeting, be received and adopted.

Line Fence Matter - McCausland and Hehl
Joel Watts, Deputy Clerk

  • That Report CLK2018-001 Line Fence Matter – McCausland and Hehl, be received; and

    That the City Clerk be instructed to proceed with the process under section 5.01 (Payment by Treasurer) of By-law 2015-124 for the McCausland and Hehl Line Fence Matter during the time frame of November 1st to March 31st as ,2018  weather permits.

Taxi Rates
Alix Hick, Senior Licensing Officer

  • That Report LIC2018-001, Taxi Rates, be received; and

    That the taxi and limousine rates as outlined in Appendix A to Report LIC2018-001 be approved for immediate implementation; and

    That Schedule B-1 of By-Law 2016-206 be amended to delete Taxi Meter Fares, Limousine Fares, All Trips to Pearson International Airport and Airport Parking Fees; and

    That Schedule B-2 of By-Law 2016-206, Taxicab Surcharge Rates, be deleted; and

    That the by-law to replace By-law 2016-160, being a by-law to licence, regulate, and govern taxicab and limousine businesses and their owners, operators, and brokers and taxicab drivers in Kawartha Lakes, attached as Appendix B to Report 2018-001, be forwarded to Council for adoption.

Proposed Lease Agreement between City of Kawartha Lakes and Ontario Clean Water Agency
Christine Oliver, Law Clerk

  • That Report RS2018-001, Proposed Lease Agreement between the City of Kawartha Lakes and Ontario Clean Water Agency, be received; and

    That the Mayor and Clerk be authorized to execute the Lease Agreement attached as Appendix B to Report RS2018-001 on behalf of the City of Kawartha Lakes, being a Lease Agreement with Ontario Clean Water Agency for the purpose of leasing space for the district administration office for a one year term.

Acquisition of Land for Road Purposes - Glamorgan Road at Farmers Road
Laura Carnochan, Law Clerk

  • That Report RS2018-002, Acquisition of Land for Road Purposes – Glamorgan Road at Farmers Road, be received;

    That the acquisition of Part of Part Lot 25, Concession 3, in the Geographic Township of Manvers, City of Kawartha Lakes, being Part of PIN: 63269-0541 (LT) for road purposes be approved;

    That staff be directed to commence the process of obtaining ownership of the required land, for nominal consideration and all related costs, at the City’s expense;

    That all costs associated with the transfer (estimated at $5,000.00) be drawn from the Property Development Reserve;

    That all costs associated with necessary road work (estimated at $5,000.00) be drawn from the 2018 operating budget;

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this decision; and

    That the necessary By-law be forwarded to Council for adoption.

Proposed Lease Agreement between the City of Kawartha Lakes and Trillium Lakelands District School Board
Laura Carnochan, Law Clerk - Realty Services

  • That Report RS2018-004, Proposed Lease Agreement between the City of Kawartha Lakes and Trillium Lakelands District School Board, be received; and

    That the Mayor and Clerk be authorized to execute the Lease Agreement attached as Appendix B to Report RS2018-004 on behalf of the City of Kawartha Lakes, being a Lease Agreement with Trillium Lakelands District School Board for the purpose of leasing space within City property located at 19 Market Street, Fenelon Falls.

Lindsay Legacy C.H.E.S.T. Fund 2018 Allocation
Lisa Peimann, Executive Assistant to the Director of Community Services

  • That Report CS2018-001, Lindsay Legacy C.H.E.S.T. Fund 2018 Allocation, be received;

    That total funding in the amount of $334,709.93 be provided for the projects as approved by the Lindsay Legacy C.H.E.S.T. Fund Grant Committee at its meeting of December 7, 2017, with the allocation to come from the Lindsay Legacy C.H.E.S.T. Fund Reserve (3.24310), as follows: 

    Kawartha Lakes Food Source

    $   9,532.21

    John Howard Society

    $   6,700.00

    Lindsay Agricultural Society

    $  19,570.48

    Kawartha Lakes Soccer Club

    $ 12,000.00

    A Place Called Home

    $ 76,907.24

    The Academy Theatre

    $ 60,000.00

    Boys & Girls Clubs of Kawartha Lakes

    $ 150,000.00


    That
    $100,000.00 be retained in the principle of the Lindsay Legacy C.H.E.S.T. Fund Reserve (3.24310) for inflationary growth of the fund; and

    That the estimated balance of $19,832.59 not distributed through the 2018 allocation be made available for funding disbursement in a future year.

Bobcaygeon Legacy C.H.E.S.T. Fund 2018 Allocation
Lisa Peimann, Executive Assistant to the Director of Community Services

  • That Report CS2018-002, Bobcaygeon Legacy C.H.E.S.T. Fund 2018 Allocation, be received;

    That total funding in the amount of $75,922.16 be provided, with the allocation to come from the Bobcaygeon Legacy C.H.E.S.T. Fund Reserve (3.24320), for the projects as approved by the Bobcaygeon Legacy C.H.E.S.T. Fund Grant Committee at its meeting of November 1, 2017 as follows:

    Boyd Heritage Museum, $  1,305.00
    Bobcaygeon Skating Club, $  2,067.89
    Ontario Open Fiddle and Step, $   2,531.00
    Bobcaygeon Music Council, $ 11,000.00
    Bobcaygeon Canada Day Committee (Sponsor Royal Canadian Legion Br. 239), $ 13,274.34
    Bobcaygeon Chamber of Commerce, $ 10,000.00
    Kinette Club of Bobcaygeon, $  2,000.00
    Bobcaygeon and District Horticultural Society, $   2,500.00
    Impact 32 (Sponsor Kawartha Works Community Co-operative Inc.), $ 10,700.00
    Kawartha Settlers Village, $ 13,996.93
    Bobcaygeon Senior Citizens Centre Inc., $   6,547.00

    That $4,925.85 (10% of interest earned) be retained in the principle of the Bobcaygeon Legacy C.H.E.S.T. Fund Reserve (3.24320) for inflationary growth of the fund; and

    That the estimated balance of $69,475.88 not distributed through the 2018 allocation be made available for funding disbursement in a future year.

Fees and Charges – Community Parks 
Shelley Cooper, Community Partnership and Programs Supervisor

  • That Report PRC2018-001, Fees and Charges – Community Parks, be received;

    That the By-Law to Establish and Require Payment for Fees for Information, Services, Activities and Use of City Property in the City of Kawartha Lakes (#2016-206) be amended to include the proposed changes to Section D-3 Recreation Programs, as outlined in Report PRC2018-001; and

    THAT the new User Rates be effective for the 2018 season.

2018 Community Partnership & Development Fund Allocation
Shelley Cooper, Community Partnership and Programs Supervisor

  • That Report PRC2018-002, 2018 Community Partnership and Development Fund Allocation, be received.

2018 50-50 Community Project Capital Fund Allocation
Shelley Cooper, Community Partnership and Programs Supervisor

  • That Report PRC2018-003, 2018 50/50 Community Project Capital Funding Allocation, be received;

Request for Proposal 2011-28-OP Waste and Recyclables Collection Renewal
Marielle van Engelen, Buyer, Financial Services

  • That Report PUR2018-001, 2011-28-OP Waste and Recyclables Collection Renewal, be received;

    That the City award the first and second one-year extensions for Waste and Recyclables Collection with Miller Waste Systems Inc., from September 24, 2018 to September 23, 2020;

    That the agreement with Miller Waste Systems Inc. be amended to remove section 17.2 Diesel Fuel Price Adjustment;

    That due to an increase in recycling material resulting from the Clear Bag Program, Miller Waste Systems Inc. be compensated for additional haulage costs at a rate of $513.48 per load in excess of an average of 604 loads per year;

    That Miller Waste Systems Inc. be compensated for additional vehicle maintenance costs at an annual rate of $59,000.00; and

    That the Mayor and Clerk be authorized and directed to execute all associated documents related to the extension of the Waste and Recyclables Collection Program.

2017-52-CT Pinewood Drinking Water System Well No 5 Construction
Launa Lewis, Buyer, Financial Services

  • That Report PUR2018-002 - CT, 2017-52-CT Pinewood Drinking Water System Well No 5 Construction, be received;

    That G. Hart and Sons Well Drilling Ltd. Of Fenelon Falls, be selected for the award for Request for Tender 2017-52-CT Pinewood Drinking Water System Well No 5 Construction for the total tendered amount of $168,297.00; and

    That additional funding of $111,900.00 be allocated to project 998160501 from the Water Infrastructure Renewal reserve to fund the budget shortfall;

    That subject to receipt of required documents, the Mayor and Clerk be authorized to execute the contract to award this project; and

    That Financial Services be authorized to issue a purchase order.

Tender 2013-71-OT For the Operation and Maintenance Services Agreement for Water and Wastewater Treatment Facilities
Marielle van Engelen, Buyer, Financial Services

  • That Report PUR2018-003, 2013-71-OT for the Operation and Maintenance Services Agreement for Water and Wastewater Treatment Facilities, be received; and

    That the option to renew Tender 2013-71-OT for the Operation and Maintenance Services Agreement for Water and Wastewater Treatment Facilities for an additional term of two (2) years, with an annual Consumer Price Index (CPI) increase, until February 28, 2021 with Ontario Clean Water Agency, be approved; and

    That the Purchasing Division be authorized to issue a Purchase Order.

Request for Proposal 2017-99-OP Claims Adjusting Services
Ashley Wykes, Purchasing Officer

  • That Report PUR2018-004, Request for Proposal 2017-99-OP Claims Adjusting Services, be received; and

    That Cunningham Lindsey Canada Claims Services Ltd. of Mississauga being the highest scoring proponent be selected for the award of Request for Proposal 2017-99-OP Claims Adjusting Services for a three (3) year term;

    That the options to renew this contract for an additional two (2), one (1) year terms be approved pending vendor performance and in accordance with the Purchasing Policy; and

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute an agreement for award.

Proposed Designation of 15 Cluxton Street in Kinmount, under Part IV of the Ontario Heritage Act as a Property of Cultural Heritage Value and Interest
Debra Soule, Arts, Culture, Heritage Development Officer

  • That Report ED2018-001, Proposed Designation of 15 Cluxton Street in Kinmount, under Part IV of the Ontario Heritage Act as a Property of Cultural Heritage Value and Interest, be received;

    That the Council endorse Heritage Victoria’s recommendation to designate the United Church in Kinmount under Part IV of the Ontario Heritage Act as being of cultural heritage value and interest; 

    That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including preparation and circulation of a Notice of Intention to Designate, and preparation of a designating By-law; and

    That the designating By-law be presented to Council for its consideration after the notification process has been completed.

Recommended Terms of Reference City of Kawartha Lakes Drainage Task Force
Kelly Maloney, Agriculture Development Officer

  • That Report ED2018-002, Recommended Terms of Reference City of Kawartha Lakes Drainage Task Force, be received; and

    That the Terms of Reference for the City of Kawartha Lakes Drainage Task Force in the form attached as Appendix A to Report ED2018-002 be approved and adopted by Council.

An application to amend the Township of Bexley Zoning By-law 93-09 to remove the Holding One (H1) symbol to permit a golf driving range, miniature golf establishment, clubhouse and accessory buildings on Part of Lots 2 and 3, Concession 4, geographic Township of Bexley, now City of Kawartha Lakes and identified as 2045 Kawartha Lakes Road 48. (Bylykbash and Pyke)

Sherry L. Rea, Development Planning Supervisor

  • That Report PLAN2018-005, Bylykbash and Pyke - D06-17-029, be received;

    That a Zoning By-law Amendment respecting Application D06-17-029, substantially in the form attached as Appendix “C” to Report PLAN2018-005, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

Request for Speed Limit – Cottingham Road, Meadowview Road, and Hayes Line
Joseph Kelly, Senior Engineering Technician

  • That Report ENG2018-001 Request for Speed Limit – Cottingham Road, Meadowview Road, and Hayes Line be received; and

    That staff proceed with the preferred option (Option Two), as outlined in Report ENG2018-001, to install warning signs and temporary electronic speed boards.

River Road Bridge Reconstruction Update
Juan Rojas, Director of Engineering and Corporate Assets

  • That Report ENG2018-002, River Road Bridge Reconstruction Update, be received.

Request for Speed Reduction Park St.
Joseph Kelly, Senior Engineering Technician

  • That Report ENG2018-003 Request for Speed Reduction - Park St be received;

    That the speed limit of Park Street from Sherwood Street to Perfectus Drive be posted at 40 km/h;

    That the necessary by-laws for the above recommendations be forwarded to Council for adoption; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application/agreement/decision.

Request for Speed Reduction Mary St Omemee
Joseph Kelly, Senior Engineering Technician

  • That Report ENG2018-004, Request for Speed Reduction – Mary Street, Omemee, be received;

    That the speed limit of Mary Street West from Cross Street South to Sturgeon Road South Be Posted At 40 Km/H;

    That the necessary by-laws for the above recommendations be forwarded to Council for adoption; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application/agreement/decision.

CKL 47 Haul Route Agreement
Mike Farquhar, Supervisor, Technical Services

  • That Report ENG2018-005, CKL 47 Haul Route Agreement, be received; and

    That the Mayor and Clerk be authorized to execute and sign the haul route agreement attached as Appendix B to Report ENG2018-005.

Transit Advisory Board Annual Report
Todd Bryant, Manager of Fleet and Transit Services

  • That Report TR2018-002, Transit Advisory Board Annual Report, be received; and

    That the 2018 work plan for the Transit Advisory Board be approved.

Community Transportation Grant Application
Todd Bryant, Manager of Fleet and Transit Services

  • That Report TR2018-003, Community Transportation Grant Application, be received;

    That staff be directed to apply for the Community Transportation Grant;

    That a letter of support from Council be generated and attached to the application form; and

    That staff report back to Council upon success of the grant application.

Water System Cross-Connection Control Program Policy
Robert MacPherson, Water and Wastewater Technician

  • That Report WWW2018-001, Water System Cross-Connection Control Program Policy, be received;

    That the policy entitled Water System Cross-Connection Control Policy, appended to Report WWW2018-001, be adopted, numbered and inserted in the Corporate Policy and Procedures Manual; and

    That the Water System Cross-Connection Control Management Directive be received.

Final Update on Fragmentation for Lakeview Water Co-op, Thurstonia
David Kerr, Manager, Environmental Services

  • That Report WWW2018-002, Final Update on Fragmentation for Lakeview Water Co-op, Thurstonia, be received; and

    That Staff be directed to provide notification to residents regarding final fragmentation costs owed to the City and issue invoices in accordance with Council Resolution CR2017-422.

A By-Law to Regulate Water & Wastewater Services in the City of Kawartha Lakes
Amber Hayter, Supervisor Water and Wastewater

  • That Report WWW2018-004, A By-Law to Regulate Water & Wastewater Services in the City of Kawartha Lakes, be received;

    That the by-law entitled A By-Law to Regulate Water and Wastewater Services in the City of Kawartha Lakes, substantially in the form attached as Appendix  A to Report WWW2018-004, be approved and adopted by Council; and

    That a by-law to repeal By-Law 2011-260 being A By-law to Govern Water and Wastewater Services in the City of Kawartha Lakes, be brought forward for adoption.

  • That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.13 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

A By-law to Authorize Borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2018 in the City of Kawartha Lakes

A By-law to Appoint a Municipal Law Enforcement Officer (Allard)

A By-law to Appoint a Weed Inspector for the City of Kawartha Lakes (Allard)

A By-law for the Annual Appointment of a Council Member to the Committee of Adjustment

A By-law to Rescind and Replace By-law 2017-232 a By-law to Assume Dobson Street, Kyle Court, Truax Street, Gunsolus Street

A By-Law to Regulate Water & Wastewater Services in the City of Kawartha Lakes

Being a By-law of the Corporation of the City of Kawartha Lakes to Authorize the Financing of Capital Projects By Debenture with the Royal Bank

A By-law to Establish a Parcel of Land Legally Described as William Street on Plan 333 (aka Stanley Road) Designated as Part 2 on Reference Plan 57R-8983, in the Geographic Township of Eldon, City of Kawartha Lakes, Being PIN: 63171-0470 (LT) as Part of Stanley Road

A By-Law to Stop Up and Close Part of the Original Shore Road Allowance Lying in Front of Lot 12, Concession 1, in the Geographic Township of Carden, City of Kawartha Lakes, Designated as Part 1 on Reference Plan 57R-10611

A By-law to Repeal Town of Lindsay By-law 97-56, as amended by By-law 99-11, being A By-law to Provide for Certain Work to be Undertaken in Respect of the Reconstruction of Colborne Street West with Full Municipal Services, and the Imposition by the Corporation of the Town of Lindsay of Fees and Charges Associated With the Costs of the Work Against Benefitting Landowners

A By-Law to Licence, Regulate, and Govern Taxicab, Limousine, and Transportation Network Businesses and Their Owners, Operators and Brokers and Drivers in Kawartha Lakes

A By-law to Authorize the Execution of a Letter of Agreement between Her Majesty in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario and the City of Kawartha Lakes related to Funding Provided by the Province of Ontario to the Municipality under the Dedicated Gas Tax Funds for Public Transportation Program

A by-law to Amend the Township of Bexley Zoning By-law 93-09 to Remove the Holding One (H1) Symbol from a Zone Category on property within the City of Kawartha Lakes (Bylykbash and Pyke)

A By-law to Confirm the Council Proceedings of January 30, 2018

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