The Corporation of the City of Kawartha Lakes

Minutes

Regular Council Meeting

Meeting #:	CC2018-01
Date:	Tuesday, January 30, 2018
Time:	Closed Session Commencing at 1:00 p.m. Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

MEMBERS:

• Mayor Andy Letham, Mayor
• Councillor Isaac Breadner, Councillor
• Councillor Pat Dunn, Councillor
• Councillor Doug Elmslie, Councillor
• Councillor Gord James, Councillor
• Councillor Gerard Jilesen, Councillor
• Councillor Brian S. Junkin, Councillor
• Councillor Rob Macklem, Councillor
• Councillor Mary Ann Martin, Councillor
• Councillor Gord Miller, Councillor
• Councillor Patrick O'Reilly, Councillor
• Councillor John Pollard, Councillor
• Councillor Kathleen Seymour-Fagan, Councillor
• Councillor Heather Stauble, Councillor
• Councillor Stephen Strangway, Councillor
• Councillor Andrew Veale, Councillor
• Councillor Emmett Yeo, Councillor

Accessible formats and communication supports are available upon request.

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1.

Call to Order

Mayor Letham called the Meeting to order at 1:00 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, K. Seymour-Fagan, H. Stauble, S. Strangway, A. Veale and E. Yeo were in attendance.

Absent: Councillor J. Pollard

Late Arrival:  Councillor G. James arrived during Closed Session at 1:08 p.m.

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk A. Rooth, City Solicitor R. Carlson, Directors C. Marshall, B. Robinson, J. Rojas and C. Shanks were also in attendance.

2.

Adoption of Closed Session Agenda

• CR2018-001
  Moved By Councillor Strangway
  Seconded By Councillor Elmslie

  That the Closed Session agenda be adopted as circulated.

  CARRIED

3.

Disclosure of Pecuniary Interest in Closed Session Items

There were no declarations of pecuniary interest noted.

4.

Closed Session

• CR2018-002
  Moved By Councillor Veale
  Seconded By Councillor Dunn

  That Council convene into closed session at 1:01 p.m. in order to consider matters on the Tuesday, January 30, 2018 Closed Session Agenda and that are permitted to be discussed in a session closed to the public pursuant to Section 239(2) of the Municipal Act, S.O. 2001. S.25.

  CARRIED

4.1

CC2018-01.4.1

Closed Session Minutes, Regular Council Meeting
December 12, 2017
Municipal Act, 2001 s.239(2)

4.2

LGL2018-001

Mariposa Creek Resort, 790 Elm Tree Road, Little Britain
Litigation, Municipal Act, 2001 s.239(2)(e) 
Robyn Carlson, City Solicitor

4.3

RS2018-003

City of Kawartha Lakes Leases of 322 Kent St. West Lindsay and 12 Peel Street, Lindsay
Advice that is Subject to Solicitor-client Privilege
Municipal Act. 2001 s.239(2)f
Robyn Carlson, City Solicitor

4.4

DEV2018-001

Member Appointments to the  City of Kawartha Lakes (CKL) Liquidation Sales Task Force
Personal Matters about an Identifiable Individual
Municipal Act, 2001 s. 239(b)
Chris Marshall, Director of Development Services

4.5

PLAN2018-004

Member Appointments to the City of Kawartha Lakes Environmental Advisory Committee (CKLEAC)
Personal Matters about an Identifiable Individual
Municipal Act, 2001 s. 239(b)
Richard Holy, Manager of Planning

4.6

WM2018-003

Member Recruitment to the Lindsay OPs Landfill Public Review Committee
Personal Matters about an Identifiable Individual
Municipal Act, 2001 s. 239(b)
Bryan Robinson, Director of Public Works

5.

Opening Ceremonies

5.1

Call Open Session to Order

Mayor Letham called the Open Session of the Meeting to order at 2:00 p.m. Councillors I.  Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, K. Seymour-Fagan, H. Stauble, S. Strangway, A. Veale and E. Yeo were in attendance.

Absent:  Councillor J. Pollard

CAO R. Taylor, City Clerk C. Ritchie and Deputy Clerk A. Rooth and various other staff members were also in attendance.

5.2

O Canada

​The Meeting was opened with the singing of 'O Canada'.

5.3

Moment of Silent Reflection

​The Mayor asked those in attendance to observe a Moment of Silent Reflection.

5.4

Adoption of Open Session Agenda

• CR2018-010
  Moved By Councillor Macklem
  Seconded By Councillor Yeo

  That the Agenda for the Open Session of the Regular Council Meeting of Tuesday, January 30, 2018, be adopted as circulated and with the following amendments:
  
  Addition – Consent Correspondence:

  Item 10.1.3

  Christina Sisson, Supervisor, Development Engineering
  Report ENG2017-025 for Planning Advisory Committee
  Repeal of 2017-232, Replace with Correct PINs
  Morningside Subdivision – Phase 1 Assumption By-Law
  
  Deletion – By-laws by Consent:

  Item 15.1.10

  A By-law to Repeal Town of Lindsay By-law 97-56, as amended by By-law 99-11, being A By-law to Provide for Certain Work to be Undertaken in Respect of the Reconstruction of Colborne Street West with Full Municipal Services, and the Imposition by the Corporation of the Town of Lindsay of Fees and Charges Associated With the Costs of the Work Against Benefitting Landowners

  CARRIED

6.

Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest noted.

7.

Matters from Closed Session

Item 4.2

The City Solicitor provided information and advice.

Item 4.3

The City Solicitor provided Council with information for the purpose of obtaining instruction.

• Item 4.4

  CR2018-011
  Moved By Councillor Elmslie
  Seconded By Councillor Stauble

  That the following members of the public be appointed to the City of Kawartha Lakes Liquidation Task Force for a period of three (3) months from the date of the Task Force appointments being approved:

               Mike Perry and Jim Garbutt

  CARRIED

• Item 4.5

  CR2018-012
  Moved By Councillor Miller
  Seconded By Councillor Dunn

  That the following members of the public be appointed to the City of Kawartha Lakes Environmental Advisory Committee:

  Virginia Colling and Deborah Pearson for a one (1) year term ending December 31, 2018.

  CARRIED

• Item 4.6

  CR2018-013
  Moved By Councillor Junkin
  Seconded By Councillor O'Reilly

  That the following member of the public be appointed to the Lindsay Ops Landfill Public Review Committee:
  
              Ken Trodd for a three (3) year term ending December 31, 2020.

  CARRIED

8.

Public Information

8.1

Presentations

8.2

Invited Guests (Quarterly Basis)

8.3

Notices and Information by Members of Council and Staff

8.3.1

Council

Councillor Elmslie

• The Snowshoe Kawartha Winter Festival takes place in Fenelon Falls on February 3rd commencing at 11:00 a.m. on Cameron Lake.

Councillor Strangway

• Workshops to provide input on the development of a new Five Year Accessibility Plan will be held at City Hall February 1st at 9:00 a.m. and February 8th at 1:30 p.m.

Councillor Yeo

• There is a Loonie Action at the Coboconk Legion, February 3rd at 6:00 p.m. with funds going to support the Fresh Water Summit event.
• The Coboconk, Norland and Area Chamber of Commerce 2nd Annual Coby-Norland Frostival is on February 17th at the Coboconk Train Station from 12:00 to 4:00 p.m.

Councillor Martin

• The Omemee Downtown Revitalization Working Group public meeting on January 31st from 7:00 to 9:00 p.m. at Coronation Hall in Omemee.

Councillor O'Reilly

• The Annual Brotherhood Dinner is on February 26th at 7:00 p.m. at the Lindsay Legion.
• Big Brothers and Big Sisters Bowl for Kids Sake is on February 24th.
• The East Central Farm Show is March 7th and 8th at the Lindsay Exhibition.
• There will be an Open House at the new Dairy Goat Barn at 1747 Elm Tree Road on February 3rd from 10:00 a.m. to 3:00 p.m.
• Everyone is invited to a Family Day event organized by the Hockey Hall of Fame in partnership with the Kawartha Museum and Art Gallery at the Victoria Park Armoury from 11:00 a.m. to 4:00 p.m.  He noted that local residents had the opportunity to see the Stanley Cup at the Victoria Park Armoury on January 21st.

8.3.2

Staff

CAO Taylor introduced and welcomed Jennifer Stover to her new position as Director of Corporate Services.

8.4

Notice of Motion

9.

Deputations

10.

Consent Matters

The following items were requested to be extracted from the Consent Agenda:

Item 10.1.2  - Councillor Junkin
Item 10.3.11 - Councillor James
Item 10.3.13 - Councillor James
Item 10.3.18 - Councillor Martin
Item 10.3.19 - Councillor James
Item 10.3.24 - Councillor Junkin
Item 10.3.27 - Councillor Breadner

• That all of the proposed resolutions shown in Section 10.1, 10.2 and 10.3 of the Agenda be approved and adopted by Council in  the order that they appear on the agenda and sequentially numbered, save and except Items 10.1.2, 10.3.11, 10.3.13, 10.3.18, 10.3.19, 10.3.24 and 10.3.27.

  CARRIED

10.1

Correspondence

10.1.1

CC2018-01.10.1.1

Memo - Ontario Wildlife Damage Compensation Program
Agricultural Development Advisory Board
Kelly Maloney, Agriculture Development Officer

• CR2018-014

  That the Council support the correspondence from the Township of West Lincoln;

  That the Ontario Ministry of Agriculture, Food and Rural Affairs be further requested to amend their claim review process within the Ontario Wildlife Damage Compensation Program such that when reviewing claims, the provincial staff shall reach out to the local Municipal Investigator and the livestock owner to seek further clarification if a claim is in question, prior to rejecting a claim; and

  That this motion be sent to the Township of West Lincoln, AMO, Jane Widdecombe OWDCP Program Administrator (OMAFRA) Guelph, Ontario, the Honorable Jeff Leal, Minister of Agriculture, Food & Rural Affairs, and Laurie Scott, MPP, Halliburton, Kawartha Lakes, Brock.

  CARRIED

10.1.2

CC2018-01.10.1.2

Memo - Municipal Consent IESO Prescribed Resolution 390 Northline Road (Coppins)
Solar Flow Through Funds Correspondence - To be Added upon Approval of the Amended Agenda
Cathie Ritchie, City Clerk

• Moved By Councillor O'Reilly
  Seconded By Councillor Strangway

  Whereas capitalized terms not defined herein have the meanings ascribed thereto in the FIT Contract, Version 3.1;

  And Whereas 2387282 Ontario Inc. (the "Supplier") has entered into a FIT Contract to construct and operate a ground mount solar Facility (the "Project") on 390 Northline Road (the "Lands") in the City of Kawartha Lakes (the "Local Municipality") under the Province's FIT Program;

  And Whereas the Supplier previously requested that the Council of the Local Municipality ("Council") indicate by resolution Council's support for the construction and operation of the Project on the Lands or all Projects with the same Renewable Fuel anywhere in the Local Municipality, and Council did provide such support in a prior resolution;

  And Whereas the Supplier has requested that the Council indicate, by a resolution dated no earlier than June 10, 2015 (the "New Resolution"), Council's continued support for the construction and operation of the Project on the Lands;

  And Whereas where a New Resolution is received in respect of a Project, the Supplier will be recognized as fulfilling the requirements under Section 2.4(d)(vii) of the FIT Contract, which may result in the Supplier being offered Notice to Proceed in accordance with the terms of the Supplier's FIT Contract;

  Now Therefore Be It Resolved That Council of the City of Kawartha Lakes supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Supplier to achieve Notice to Proceed under its FIT Contract and may not be used for the purpose of any other form of municipal approval in relation to the FIT Contract or Project or for any other purpose.

• A recorded vote was requested by Councillor Stauble.

  Moved By Councillor Stauble
  Seconded By Councillor Martin

  That the resolution be amended by removing "or all Projects with the same Renewable Fuel anywhere in the Local Municipality, and Council did provide such support in a prior resolution".

  Recorded (Voted)	For	Against	Absent
  Mayor Letham		X
  Councillor Breadner	X
  Councillor Dunn	X
  Councillor Elmslie	X
  Councillor James	X
  Councillor Jilesen	X
  Councillor Junkin	X
  Councillor Macklem	X
  Councillor Martin	X
  Councillor Miller	X
  Councillor O'Reilly		X
  Councillor Pollard			X
  Councillor Seymour-Fagan	X
  Councillor Stauble	X
  Councillor Strangway		X
  Councillor Veale	X
  Councillor Yeo	X
  Results	13	3	1

  CARRIED

• A recorded vote was requested by Councillor Junkin.

  CR2018-039
  Moved By Councillor O'Reilly
  Seconded By Councillor Strangway

  Whereas capitalized terms not defined herein have the meanings ascribed thereto in the FIT Contract, Version 3.1;

  And Whereas 2387282 Ontario Inc. (the "Supplier") has entered into a FIT Contract to construct and operate a ground mount solar Facility (the "Project") on 390 Northline Road (the "Lands") in the City of Kawartha Lakes (the "Local Municipality") under the Province's FIT Program;

  And Whereas the Supplier previously requested that the Council of the Local Municipality ("Council") indicate by resolution Council's support for the construction and operation of the Project on the Lands;
  
  And Whereas the Supplier has requested that the Council indicate, by a resolution dated no earlier than June 10, 2015 (the "New Resolution"), Council's continued support for the construction and operation of the Project on the Lands;

  And Whereas where a New Resolution is received in respect of a Project, the Supplier will be recognized as fulfilling the requirements under Section 2.4(d)(vii) of the FIT Contract, which may result in the Supplier being offered Notice to Proceed in accordance with the terms of the Supplier's FIT Contract;

  Now Therefore Be It Resolved That Council of the City of Kawartha Lakes supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Supplier to achieve Notice to Proceed under its FIT Contract and may not be used for the purpose of any other form of municipal approval in relation to the FIT Contract or Project or for any other purpose.

   

  Motion as amended

  Recorded (Voted)	For	Against	Absent
  Mayor Letham	X
  Councillor Breadner	X
  Councillor Dunn	X
  Councillor Elmslie	X
  Councillor James	X
  Councillor Jilesen	X
  Councillor Junkin		X
  Councillor Macklem	X
  Councillor Martin		X
  Councillor Miller	X
  Councillor O'Reilly	X
  Councillor Pollard			X
  Councillor Seymour-Fagan	X
  Councillor Stauble		X
  Councillor Strangway	X
  Councillor Veale	X
  Councillor Yeo		X
  Results	12	4	1

  CARRIED

10.1.3

CC2018-01.10.1.3

Morningside Subdivision – Phase 1 Assumption By-Law
Repeal of 2017-232, Replace with Correct PINs
Report ENG2017-025 for Planning Advisory Committee
Christina Sisson, Supervisor, Development Engineering

• CR2018-015

  That the January 17, 2018 memo from Christina Sisson, Supervisor, Development Engineering, regarding Morningside Subdivision – Phase 1 Assumption By-Law Repeal of 2017-232, Replace with Correct PINs Report ENG2017-025 for Planning Advisory Committee, be received.

  CARRIED

10.2

Approval of the Minutes

10.2.1

Council

10.2.1.1

CC2018-01.10.2.1.1

Regular Council Meeting of December 12, 2017

• CR2018-016

  That the Minutes of the December 12, 2017 Regular Council Meeting, be received and adopted.

  CARRIED

10.2.1.2

CC2018-01.10.2.1.2

Special Council Meeting of December 13, 2017

• CR2018-017

  That the Minutes of the December 13, 2017 Special Council Meeting, be received and adopted.

  CARRIED

10.2.2

Committees of Council, Advisory Boards and Task Forces

10.3

Reports

10.3.1

CLK2018-001

Line Fence Matter - McCausland and Hehl
Joel Watts, Deputy Clerk

• CR2018-018

  That Report CLK2018-001 Line Fence Matter – McCausland and Hehl, be received; and

  That the City Clerk be instructed to proceed with the process under section 5.01 (Payment by Treasurer) of By-law 2015-124 for the McCausland and Hehl Line Fence Matter during the time frame of November 1^st to March 31^st as ,2018  weather permits.

  CARRIED

10.3.2

LIC2018-001

Taxi Rates
Alix Hick, Senior Licensing Officer

• CR2018-019

  That Report LIC2018-001, Taxi Rates, be received; and

  That the taxi and limousine rates as outlined in Appendix A to Report LIC2018-001 be approved for immediate implementation; and

  That Schedule B-1 of By-Law 2016-206 be amended to delete Taxi Meter Fares, Limousine Fares, All Trips to Pearson International Airport and Airport Parking Fees; and

  That Schedule B-2 of By-Law 2016-206, Taxicab Surcharge Rates, be deleted; and

  That the by-law to replace By-law 2016-160, being a by-law to licence, regulate, and govern taxicab and limousine businesses and their owners, operators, and brokers and taxicab drivers in Kawartha Lakes, attached as Appendix B to Report 2018-001, be forwarded to Council for adoption.

  CARRIED

10.3.3

RS2018-001

Proposed Lease Agreement between City of Kawartha Lakes and Ontario Clean Water Agency
Christine Oliver, Law Clerk

• CR2018-020

  That Report RS2018-001, Proposed Lease Agreement between the City of Kawartha Lakes and Ontario Clean Water Agency, be received; and

  That the Mayor and Clerk be authorized to execute the Lease Agreement attached as Appendix B to Report RS2018-001 on behalf of the City of Kawartha Lakes, being a Lease Agreement with Ontario Clean Water Agency for the purpose of leasing space for the district administration office for a one year term.

  CARRIED

10.3.4

RS2018-002

Acquisition of Land for Road Purposes - Glamorgan Road at Farmers Road
Laura Carnochan, Law Clerk

• CR2018-021

  That Report RS2018-002, Acquisition of Land for Road Purposes – Glamorgan Road at Farmers Road, be received;

  That the acquisition of Part of Part Lot 25, Concession 3, in the Geographic Township of Manvers, City of Kawartha Lakes, being Part of PIN: 63269-0541 (LT) for road purposes be approved;

  That staff be directed to commence the process of obtaining ownership of the required land, for nominal consideration and all related costs, at the City’s expense;

  That all costs associated with the transfer (estimated at $5,000.00) be drawn from the Property Development Reserve;

  That all costs associated with necessary road work (estimated at $5,000.00) be drawn from the 2018 operating budget;

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this decision; and

  That the necessary By-law be forwarded to Council for adoption.

  CARRIED

10.3.5

RS2018-004

Proposed Lease Agreement between the City of Kawartha Lakes and Trillium Lakelands District School Board
Laura Carnochan, Law Clerk - Realty Services

• CR2018-022

  That Report RS2018-004, Proposed Lease Agreement between the City of Kawartha Lakes and Trillium Lakelands District School Board, be received; and

  That the Mayor and Clerk be authorized to execute the Lease Agreement attached as Appendix B to Report RS2018-004 on behalf of the City of Kawartha Lakes, being a Lease Agreement with Trillium Lakelands District School Board for the purpose of leasing space within City property located at 19 Market Street, Fenelon Falls.

  CARRIED

10.3.6

CS2018-001

Lindsay Legacy C.H.E.S.T. Fund 2018 Allocation
Lisa Peimann, Executive Assistant to the Director of Community Services

• CR2018-023

  That Report CS2018-001, Lindsay Legacy C.H.E.S.T. Fund 2018 Allocation, be received;

  That total funding in the amount of $334,709.93 be provided for the projects as approved by the Lindsay Legacy C.H.E.S.T. Fund Grant Committee at its meeting of December 7, 2017, with the allocation to come from the Lindsay Legacy C.H.E.S.T. Fund Reserve (3.24310), as follows: 

  Kawartha Lakes Food Source	$   9,532.21
  John Howard Society	$   6,700.00
  Lindsay Agricultural Society	$  19,570.48
  Kawartha Lakes Soccer Club	$ 12,000.00
  A Place Called Home	$ 76,907.24
  The Academy Theatre	$ 60,000.00
  Boys & Girls Clubs of Kawartha Lakes	$ 150,000.00

  
  That $100,000.00 be retained in the principle of the Lindsay Legacy C.H.E.S.T. Fund Reserve (3.24310) for inflationary growth of the fund; and

  That the estimated balance of $19,832.59 not distributed through the 2018 allocation be made available for funding disbursement in a future year.

  CARRIED

10.3.7

CS2018-002

Bobcaygeon Legacy C.H.E.S.T. Fund 2018 Allocation
Lisa Peimann, Executive Assistant to the Director of Community Services

• CR2018-024

  That Report CS2018-002, Bobcaygeon Legacy C.H.E.S.T. Fund 2018 Allocation, be received;

  That total funding in the amount of $75,922.16 be provided, with the allocation to come from the Bobcaygeon Legacy C.H.E.S.T. Fund Reserve (3.24320), for the projects as approved by the Bobcaygeon Legacy C.H.E.S.T. Fund Grant Committee at its meeting of November 1, 2017 as follows:

  Boyd Heritage Museum, $  1,305.00
  Bobcaygeon Skating Club, $  2,067.89
  Ontario Open Fiddle and Step, $   2,531.00
  Bobcaygeon Music Council, $ 11,000.00
  Bobcaygeon Canada Day Committee (Sponsor Royal Canadian Legion Br. 239), $ 13,274.34
  Bobcaygeon Chamber of Commerce, $ 10,000.00
  Kinette Club of Bobcaygeon, $  2,000.00
  Bobcaygeon and District Horticultural Society, $   2,500.00
  Impact 32 (Sponsor Kawartha Works Community Co-operative Inc.), $ 10,700.00
  Kawartha Settlers Village, $ 13,996.93
  Bobcaygeon Senior Citizens Centre Inc., $   6,547.00

  That $4,925.85 (10% of interest earned) be retained in the principle of the Bobcaygeon Legacy C.H.E.S.T. Fund Reserve (3.24320) for inflationary growth of the fund; and

  That the estimated balance of $69,475.88 not distributed through the 2018 allocation be made available for funding disbursement in a future year.

  CARRIED

10.3.8

PRC2018-001

Fees and Charges – Community Parks 
Shelley Cooper, Community Partnership and Programs Supervisor

• CR2018-025

  That Report PRC2018-001, Fees and Charges – Community Parks, be received;

  That the By-Law to Establish and Require Payment for Fees for Information, Services, Activities and Use of City Property in the City of Kawartha Lakes (#2016-206) be amended to include the proposed changes to Section D-3 Recreation Programs, as outlined in Report PRC2018-001; and

  THAT the new User Rates be effective for the 2018 season.

  CARRIED

10.3.9

PRC2018-002

2018 Community Partnership & Development Fund Allocation
Shelley Cooper, Community Partnership and Programs Supervisor

• CR2018-026

  That Report PRC2018-002, 2018 Community Partnership and Development Fund Allocation, be received.

  CARRIED

10.3.10

PRC2018-003

2018 50-50 Community Project Capital Fund Allocation
Shelley Cooper, Community Partnership and Programs Supervisor

• CR2018-027

  That Report PRC2018-003, 2018 50/50 Community Project Capital Funding Allocation, be received;

  CARRIED

10.3.11

PUR2018-001

Request for Proposal 2011-28-OP Waste and Recyclables Collection Renewal
Marielle van Engelen, Buyer, Financial Services

• CR2018-040
  Moved By Councillor James
  Seconded By Councillor O'Reilly

  That Report PUR2018-001, 2011-28-OP Waste and Recyclables Collection Renewal, be received.

  CARRIED
• CR2018-041
  Moved By Councillor Stauble
  Seconded By Councillor Junkin

  That the City award the first and second one-year extensions for Waste and Recyclables Collection with Miller Waste Systems Inc., from September 24, 2018 to September 23, 2020;

  That the agreement with Miller Waste Systems Inc. be amended to remove section 17.2 Diesel Fuel Price Adjustment;

  That due to an increase in recycling material resulting from the Clear Bag Program, Miller Waste Systems Inc. be compensated for additional haulage costs at a rate of $513.48 per load in excess of an average of 604 loads per year;

  That Miller Waste Systems Inc. be compensated for additional vehicle maintenance costs at an annual rate of $59,000.00; and

  That the Mayor and Clerk be authorized and directed to execute all associated documents related to the extension of the Waste and Recyclables Collection Program.

  CARRIED

10.3.12

PUR2018-002

2017-52-CT Pinewood Drinking Water System Well No 5 Construction
Launa Lewis, Buyer, Financial Services

• CR2018-028

  That Report PUR2018-002 - CT, 2017-52-CT Pinewood Drinking Water System Well No 5 Construction, be received;

  That G. Hart and Sons Well Drilling Ltd. Of Fenelon Falls, be selected for the award for Request for Tender 2017-52-CT Pinewood Drinking Water System Well No 5 Construction for the total tendered amount of $168,297.00; and

  That additional funding of $111,900.00 be allocated to project 998160501 from the Water Infrastructure Renewal reserve to fund the budget shortfall;

  That subject to receipt of required documents, the Mayor and Clerk be authorized to execute the contract to award this project; and

  That Financial Services be authorized to issue a purchase order.

  CARRIED

10.3.13

PUR2018-003

Tender 2013-71-OT For the Operation and Maintenance Services Agreement for Water and Wastewater Treatment Facilities
Marielle van Engelen, Buyer, Financial Services

• Moved By Councillor James
  Seconded By Councillor Yeo

  That Report PUR2018-003, 2013-71-OT for the Operation and Maintenance Services Agreement for Water and Wastewater Treatment Facilities, be received; and

  That Council not exercise the option to renew Tender 2013-71-OT for the Operation and Maintenance Services Agreement for Water and Wastewater Treatment Facilities for an additional term of two (2) years, with an annual Consumer Price Index (CPI) increase, until February 28, 2021 with Ontario Clean Water Agency.

  MOTION FAILED
• CR2018-042
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  That Report PUR2018-003, 2013-71-OT for the Operation and Maintenance Services Agreement for Water and Wastewater Treatment Facilities, be received; and
  
  That the option to renew Tender 2013-71-OT for the Operation and Maintenance Services Agreement for Water and Wastewater Treatment Facilities for an additional term of two (2) years, with an annual Consumer Price Index (CPI) increase, until February 28, 2021 with Ontario Clean Water Agency, be approved; and
  
  That the Purchasing Division be authorized to issue a Purchase Order; and
  
  That Staff be directed to prepare a Request for Proposal (RFP) by end of Q2 2019 prior to the expiry of the agreement extension.

  CARRIED

  Council recessed at 3:13 p.m. and reconvened at 3:23 p.m.

10.3.14

PUR2018-004

Request for Proposal 2017-99-OP Claims Adjusting Services
Ashley Wykes, Purchasing Officer

• CR2018-029

  That Report PUR2018-004, Request for Proposal 2017-99-OP Claims Adjusting Services, be received; and

  That Cunningham Lindsey Canada Claims Services Ltd. of Mississauga being the highest scoring proponent be selected for the award of Request for Proposal 2017-99-OP Claims Adjusting Services for a three (3) year term;

  That the options to renew this contract for an additional two (2), one (1) year terms be approved pending vendor performance and in accordance with the Purchasing Policy; and

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute an agreement for award.

  CARRIED

10.3.15

ED2018-001

Proposed Designation of 15 Cluxton Street in Kinmount, under Part IV of the Ontario Heritage Act as a Property of Cultural Heritage Value and Interest
Debra Soule, Arts, Culture, Heritage Development Officer

• CR2018-030

  That Report ED2018-001, Proposed Designation of 15 Cluxton Street in Kinmount, under Part IV of the Ontario Heritage Act as a Property of Cultural Heritage Value and Interest, be received;

  That the Council endorse Heritage Victoria’s recommendation to designate the United Church in Kinmount under Part IV of the Ontario Heritage Act as being of cultural heritage value and interest; 

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including preparation and circulation of a Notice of Intention to Designate, and preparation of a designating By-law; and

  That the designating By-law be presented to Council for its consideration after the notification process has been completed.

  CARRIED

10.3.16

ED2018-002

Recommended Terms of Reference City of Kawartha Lakes Drainage Task Force
Kelly Maloney, Agriculture Development Officer

• CR2018-031

  That Report ED2018-002, Recommended Terms of Reference City of Kawartha Lakes Drainage Task Force, be received; and

  That the Terms of Reference for the City of Kawartha Lakes Drainage Task Force in the form attached as Appendix A to Report ED2018-002 be approved and adopted by Council.

  CARRIED

10.3.17

PLAN2018-005

An application to amend the Township of Bexley Zoning By-law 93-09 to remove the Holding One (H1) symbol to permit a golf driving range, miniature golf establishment, clubhouse and accessory buildings on Part of Lots 2 and 3, Concession 4, geographic Township of Bexley, now City of Kawartha Lakes and identified as 2045 Kawartha Lakes Road 48. (Bylykbash and Pyke)

Sherry L. Rea, Development Planning Supervisor

• CR2018-032

  That Report PLAN2018-005, Bylykbash and Pyke - D06-17-029, be received;

  That a Zoning By-law Amendment respecting Application D06-17-029, substantially in the form attached as Appendix “C” to Report PLAN2018-005, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

  CARRIED

10.3.18

ENG2018-001

Request for Speed Limit – Cottingham Road, Meadowview Road, and Hayes Line
Joseph Kelly, Senior Engineering Technician

• CR2018-043
  Moved By Councillor Martin
  Seconded By Councillor Elmslie

  That Report ENG2018-001 Request for Speed Limit – Cottingham Road, Meadowview Road, and Hayes Line, be received; and
  
  That staff proceed with the preferred option (Option Two), as outlined in Report ENG2018-001, to install warning signs and temporary electronic speed boards; and
  
  That staff report back to Council with additional information with regards to speeding by end of Q2 2019.

  CARRIED

10.3.19

ENG2018-002

River Road Bridge Reconstruction Update
Juan Rojas, Director of Engineering and Corporate Assets

• CR2018-044
  Moved By Councillor James
  Seconded By Councillor Miller

  That Report ENG2018-002, River Road Bridge Reconstruction Update, be received.

  CARRIED

10.3.20

ENG2018-003

Request for Speed Reduction Park St.
Joseph Kelly, Senior Engineering Technician

• CR2018-033

  That Report ENG2018-003 Request for Speed Reduction - Park St, be received;

  That the speed limit of Park Street from Sherwood Street to Perfectus Drive be posted at 40 km/h;

  That the necessary by-laws for the above recommendations be forwarded to Council for adoption; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application/agreement/decision.

  CARRIED

10.3.21

ENG2018-004

Request for Speed Reduction Mary St Omemee
Joseph Kelly, Senior Engineering Technician

• CR2018-034

  That Report ENG2018-004, Request for Speed Reduction – Mary Street, Omemee, be received;

  That the speed limit of Mary Street West from Cross Street South to Sturgeon Road South Be Posted At 40 Km/H;

  That the necessary by-laws for the above recommendations be forwarded to Council for adoption; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application/agreement/decision.

  CARRIED

10.3.22

ENG2018-005

CKL 47 Haul Route Agreement
Mike Farquhar, Supervisor, Technical Services

• CR2018-035

  That Report ENG2018-005, CKL 47 Haul Route Agreement, be received; and

  That the Mayor and Clerk be authorized to execute and sign the haul route agreement attached as Appendix B to Report ENG2018-005.

  CARRIED

10.3.23

TR2018-002

Transit Advisory Board Annual Report
Todd Bryant, Manager of Fleet and Transit Services

• CR2018-036

  That Report TR2018-002, Transit Advisory Board Annual Report, be received; and

  That the 2018 work plan for the Transit Advisory Board be approved.

  CARRIED

10.3.24

TR2018-003

Community Transportation Grant Application
Todd Bryant, Manager of Fleet and Transit Services

• A recorded vote was requested by Councillor Strangway.

  CR2018-045
  Moved By Councillor Junkin
  Seconded By Councillor Miller

  That Report TR2018-003, Community Transportation Grant Application, be received; and

  That the City review the need for transit in 2023.

  Recorded (Voted)	For	Against	Absent
  Mayor Letham	X
  Councillor Breadner	X
  Councillor Dunn	X
  Councillor Elmslie		X
  Councillor James		X
  Councillor Jilesen	X
  Councillor Junkin	X
  Councillor Macklem		X
  Councillor Martin	X
  Councillor Miller	X
  Councillor O'Reilly		X
  Councillor Pollard			X
  Councillor Seymour-Fagan	X
  Councillor Stauble		X
  Councillor Strangway		X
  Councillor Veale	X
  Councillor Yeo	X
  Results	10	6	1

  CARRIED

10.3.25

WWW2018-001

Water System Cross-Connection Control Program Policy
Robert MacPherson, Water and Wastewater Technician

• CR2018-037

  That Report WWW2018-001, Water System Cross-Connection Control Program Policy, be received;

  That the policy entitled Water System Cross-Connection Control Policy, appended to Report WWW2018-001, be adopted, numbered and inserted in the Corporate Policy and Procedures Manual; and

  That the Water System Cross-Connection Control Management Directive be received.

  CARRIED

10.3.26

WWW2018-002

Final Update on Fragmentation for Lakeview Water Co-op, Thurstonia
David Kerr, Manager, Environmental Services

• CR2018-038

  That Report WWW2018-002, Final Update on Fragmentation for Lakeview Water Co-op, Thurstonia, be received; and

  That Staff be directed to provide notification to residents regarding final fragmentation costs owed to the City and issue invoices in accordance with Council Resolution CR2017-422.

  CARRIED

10.3.27

WWW2018-004

A By-Law to Regulate Water & Wastewater Services in the City of Kawartha Lakes
Amber Hayter, Supervisor Water and Wastewater

• Moved By Councillor Breadner
  Seconded By Councillor Dunn

  That Report WWW2018-004, A By-Law to Regulate Water & Wastewater Services in the City of Kawartha Lakes, be received;
  
  That Schedule A to the Draft By-law be amended to revise the Bulk  Water Fees to include the Calculated Annual Flat Rate Fee to a 2018 amount of $4.6789 per cubic meter;
  
  That the by-law entitled A By-Law to Regulate Water and Wastewater Services in the City of Kawartha Lakes, substantially in the form attached as Appendix  A to Report WWW2018-004, as amended, be approved and adopted by Council; and
  
  That a by-law to repeal By-Law 2011-260 being A By-law to Govern Water and Wastewater Services in the City of Kawartha Lakes, be brought forward for adoption.
• CR2018-046
  Moved By Councillor Stauble
  Seconded By Councillor Strangway

  That the motion be referred to staff to provide additional detail and alternatives for revision of the Bulk Water Fees.

  CARRIED

10.4

Items Extracted from Consent

11.

Committee of the Whole

12.

Committee of the Whole and Planning Committee Minutes

13.

Correspondence and Petitions

14.

Other or New Business

15.

By-Laws

The mover requested the consent of Council to read the by-laws by number only.

Items 15.1.6 and 15.1.10 were extracted from the Consent Agenda.

• CR2018-047
  Moved By Councillor Yeo
  Seconded By Councillor Breadner

  That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.13 be read a first, second and third time, passed, numbered, signed and the corporate seal attached, save and except Items 15.1.6 and 15.1.10.

  CARRIED

15.1

By-Laws by Consent

15.1.1

By-law2018-001

A By-law to Authorize Borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2018 in the City of Kawartha Lakes

15.1.2

By-law 2018-002

A By-law to Appoint a Municipal Law Enforcement Officer (Allard)

15.1.3

By-law 2018-003

A By-law to Appoint a Weed Inspector for the City of Kawartha Lakes (Allard)

15.1.4

By-law 2018-004

A By-law for the Annual Appointment of a Council Member to the Committee of Adjustment

15.1.5

By-laws 2018-005 and 2018-006

A By-law to Rescind and Replace By-law 2017-232 a By-law to Assume Dobson Street, Kyle Court, Truax Street, Gunsolus Street

15.1.6

CC2018-01.15.1.6

A By-Law to Regulate Water & Wastewater Services in the City of Kawartha Lakes

Note to Minutes: No action was taken on this Item due to the action taken on Item 10.3.27.

15.1.7

By-law 2018-007

Being a By-law of the Corporation of the City of Kawartha Lakes to Authorize the Financing of Capital Projects By Debenture with the Royal Bank

15.1.8

By-law 2018-008

A By-law to Establish a Parcel of Land Legally Described as William Street on Plan 333 (aka Stanley Road) Designated as Part 2 on Reference Plan 57R-8983, in the Geographic Township of Eldon, City of Kawartha Lakes, Being PIN: 63171-0470 (LT) as Part of Stanley Road

15.1.9

By-law 2018-009

A By-Law to Stop Up and Close Part of the Original Shore Road Allowance Lying in Front of Lot 12, Concession 1, in the Geographic Township of Carden, City of Kawartha Lakes, Designated as Part 1 on Reference Plan 57R-10611

15.1.10

CC2018-01.15.1.10 - To be Removed upon adoption of the Amended Agenda

A By-law to Repeal Town of Lindsay By-law 97-56, as amended by By-law 99-11, being A By-law to Provide for Certain Work to be Undertaken in Respect of the Reconstruction of Colborne Street West with Full Municipal Services, and the Imposition by the Corporation of the Town of Lindsay of Fees and Charges Associated With the Costs of the Work Against Benefitting Landowners

15.1.11

By-law 2018-010

A By-Law to Licence, Regulate, and Govern Taxicab, Limousine, and Transportation Network Businesses and Their Owners, Operators and Brokers and Drivers in Kawartha Lakes

15.1.12

By-law 2018-011

A By-law to Authorize the Execution of a Letter of Agreement between Her Majesty in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario and the City of Kawartha Lakes related to Funding Provided by the Province of Ontario to the Municipality under the Dedicated Gas Tax Funds for Public Transportation Program

15.1.13

By-law2018-012

A by-law to Amend the Township of Bexley Zoning By-law 93-09 to Remove the Holding One (H1) Symbol from a Zone Category on property within the City of Kawartha Lakes (Bylykbash and Pyke)

15.2

By-Laws Extracted from Consent

16.

Closed Session (If Not Completed Prior to Open Session)

17.

Matters from Closed Session

18.

Confirming By-Law

18.1

By-law 2018-013

A By-law to Confirm the Council Proceedings of January 30, 2018

• CR2018-048
  Moved By Councillor Martin
  Seconded By Councillor Junkin

  That a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, January 30, 2018 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

19.

Adjournment

• CR2018-049
  Moved By Councillor James
  Seconded By Councillor Dunn

  That the Council Meeting adjourn at 4:52 p.m.

  CARRIED

  Read and adopted this 13th day of February, 2018.