The Corporation of the City of Kawartha Lakes
 
Agenda
 
Committee of the Whole Meeting

COW2022-04

Tuesday, April 05, 2022

Open Session Commencing at 1:00 p.m. - Electronic Public Participation

Council Chambers

City Hall

26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Andy Letham
• Deputy Mayor Tracy Richardson
• Councillor Ron Ashmore
• Councillor Pat Dunn
• Councillor Doug Elmslie
• Councillor Patrick O'Reilly
• Councillor Kathleen Seymour-Fagan
• Councillor Andrew Veale
• Councillor Emmett Yeo

Note: This will be an electronic participation meeting and public access to Council Chambers will not be available. Please visit the City of Kawartha Lakes YouTube Channel at https://www.youtube.com/c/CityofKawarthalakes to view the proceedings.

 

 

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

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1.

Call to Order

2.

Adoption of Agenda

3.

Disclosure of Pecuniary Interest

4.

Deputations

4.1

COW2022-04.4.1

Request to Purchase a Portion of the Road Allowance Adjacent to 67 Rose Street, Pleasant Point
(Relating to Item 8.3 on the Agenda)
Valerie Hazlett Parker

5.

Correspondence

6.

Presentations

6.1

COW2022-04.6.1

2021 Homelessness Enumeration Presentation
Michelle Corley, Human Services Manager, Housing

6.1.1

Report HH2022-002

2021 Homelessness Enumeration Report
Michelle Corley, Human Services Manager, Housing

• That Report HH2022-002, 2021 Homelessness Enumeration Report, be received for information; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

6.2

COW2022-0.6.2

Long Range Financial Plan Presentation
Jennifer Stover

7.

Reports

7.1

CLK2022-002

Clerk's Office Policy Review
Cathie Ritchie, City Clerk
Joel Watts, Deputy Clerk
Sarah O'Connell, Deputy Clerk

• That Report CLK2022-002, Clerk’s Division Policy Review, be received;

  That the policy entitled Remembrance Day Donations Policy C 076 CAO 014, be rescinded and replaced by the Remembrance Day Donation Management Directive, attached as Appendix A;

  That the Delegation of Council Powers and Duties Policy, as amended, attached as Appendix B, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 149 CAO;

  That the Accountability and Transparency Policy as amended, attached as Appendix C, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 148 CAO 148;

  That the Elected Officials Records Correspondence Policy as amended, attached as Appendix D, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 144 CAO 032;

  That the Confidentiality of Information Policy as amended, attached as Appendix E, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 134 CAO 026;

  That the policy entitled Extended Use of Lottery Proceeds, being Policy 126 CAO 021, attached as Appendix F, be repealed; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

7.2

CORP2022-003

Corporate Services Council Policy Update
Jennifer Stover, Director of Corporate Services

• That Report CORP2022-003, Corporate Services Council Policy Update, be received;

  That the proposed amendments to the following policies be approved, as amended, repealing and replacing all predecessor versions:

  • CP2016-002 Whistleblower Policy (Appendix A)
  • CP2016-010 Occupational Health and Safety Policy (Appendix B)
  • CP2016-018 Employee Code of Conduct (Appendix C)
  • CP2021-020 Recruitment Policy (Appendix D)
  • CP2016-001 Employee Expense Policy (Appendix E); and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

7.3

ML2022-002

Special Occasions Permit/Delegation of Authority for Municipally Significant Events
Aaron Sloan, Manager of Municipal Law Enforcement and Licensing

• That Report ML2022-002, Special Occasions Permit / Delegation of Authority for Municipally Significant Events, be received;

  That the Delegation of Authority By-Law be amended to appoint the Licensing Enforcement Officer with the authority of Council for the purpose of designating a public event as being Municipally Significant in consideration of a Special Occasions Permit process with the Alcohol and Gaming Commission of Ontario; and

  That these recommendations and the amending by-law be brought forward to Council for consideration at the next Regular Council Meeting.

7.4

RS2022-027

Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to 27 Campbell Beach Road, Brechin
Laura Carnochan, Law Clerk – Realty Services

• That Report RS2022-027, Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to 27 Campbell Beach Road, Brechin, be received;

  That the subject property, being a portion of shoreline road allowance adjacent to 27 Campbell Beach Road and legally described as Lot 4 on Plan 235, in the Geographic Township of Carden, City of Kawartha Lakes, be declared surplus to municipal needs;

  That the closure of the portion of shoreline road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

  That Council set the value of the land at the higher of the appraised value or the minimum set price of $23.00 per linear foot of shoreline road allowance adjacent to a lake;

  That Staff be directed to commence the process to stop up and close the said portion of shoreline road allowance;

  That a by-law (with any amendments deemed necessary) to close the road and authorise its disposition shall be passed, if appropriate;

  That a deeming by-law be passed contemporaneously with the disposition by-law, if appropriate;

  That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

7.5

RS2022-028

Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to Part of the East Half of Lot 20, Concession 1, Carden
Laura Carnochan, Law Clerk - Realty Services

• That Report RS2022-028, Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to Part of the East Half of Lot 20, Concession 1, Carden, be received;

  That the subject property, being a portion of shoreline road allowance adjacent to the property legally described as Part of the East Half of Lot 20, Concession 1, in the Geographic Township of Carden, City of Kawartha Lakes, be declared surplus to municipal needs;

  That the closure of the portion of shoreline road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

  That Council set the value of the land at the higher of the appraised value or the minimum set price of $23.00 per linear foot of shoreline road allowance adjacent to a lake;

  That staff be directed to commence the process to stop up and close the said portion of shoreline road allowance;

  That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed, if appropriate;

  That a deeming by-law be passed contemporaneously with the disposition by-law, if appropriate;

  That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

7.6

RS2022-029

Proposed Surplus Declaration, Closure, and Sale of a Road Allowance adjacent to 263 Somerville 2nd Concession, Fenelon Falls
Laura Carnochan, Law Clerk - Realty Services

• That Report RS2022-029, Proposed Surplus Declaration, Closure, and Sale of a Road Allowance adjacent to 263 Somerville 2nd Concession, Fenelon Falls, be received;

  That the subject property, being a portion of road allowance adjacent to 263 Somerville 2^nd Concession, Fenelon Falls and legally described as Road Allowance between Lot 18 and Lot 19, Concession 2, North of Plan 434, in the Geographic Township of Somerville, City of Kawartha Lakes, be declared surplus to municipal needs;

  That the closure of the portion of road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

  That Council set the value of the land at the higher of the appraised value or the minimum set price of $15.00 per linear foot of interior road allowance;

  That Staff be directed to commence the process to stop up and close the said portion of road allowance;

  That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed, if appropriate;

  That a deeming by-law be passed contemporaneously with the disposition by-law, if required;

  That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

7.7

CORP2022-007

2022 Tax Policy Decisions
Linda Liotti, Manager, Revenue and Taxation

• That Report CORP2022-007, 2022 Tax Policy Decisions, be received; and

  That optional property classes for the 2022 tax year are not adopted; and

  That the tax rate reduction for vacant and excess land in the commercial and industrial class be set as 30% and 35% respectively for 2022; and

  That the tax rate reduction for First Class Undeveloped Farm Land be set at 45% for 2022; and

  That the capping and threshold parameters be established as follows:

                                                                               Commercial    Industrial

  Annualized Tax Limit                                             10%                  10%

  Prior Year’s CVA Tax Limit                                    10%                  10%

  CVA Tax Threshold for Protected Properties
  (Increases) ($0 to $500)                                        500                   500

  CVA Tax Threshold for Clawed Back Properties
  (Decreases) ($0 to $500)                                       500                   500

  Properties that were at CVA Tax in 2021 or that
  would cross over CVA Tax in 2022 are to be excluded
  from capping.                                                          Yes                    Yes

  That the decrease claw back parameters for 2022 be set at 0% for multi-residential, commercial and industrial; and

  That Council approve the 2022 tax ratios as outlined in Appendix A to report CORP2022-007; and

  That these recommendations be brought forward to Council for consideration at the next regular Council Meeting.

7.8

ED2022-015

Proposed Heritage Designation of 15 Dodd Street, Fenelon Falls
Emily Turner, Economic Development Officer - Heritage Planning

• That Report ED2022-015, Proposed Heritage Designation of 15 Dodd Street, Fenelon Falls, be received;

  That the Municipal Heritage Committee’s recommendation to designate 15 Dodd Street under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That Staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

7.9

CEM2022-002

Revised Cemetery By-Laws
Patricia Wykes, Cemetery Administrator

• That Report CEM2022-002, Revised Cemetery By-laws, be received;

  That Staff be authorized to proceed with the process required by the Bereavement Authority of Ontario (BAO), the governing body of Cemeteries, prior to submission of the Revised Cemetery By-laws to the Bereavement Authority of Ontario (BAO) for approval; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

7.10

ENG2022-015

Request for Weight Restriction - Yelverton Road, Ballyduff Road, Waite Road and Drum Road
Joseph Kelly, Senior Engineering Technician

• That Report ENG2022-015, Request for Weight Restriction – Yelverton Road, Ballyduff Road, Waite Road, and Drum Road, be received;

  That all commercial through traffic be restricted at all times on Yelverton Road from Gray Road to Janetville Road;

  That all commercial through traffic be restricted at all times on Ballyduff Road from Manvers Scugog Townline to a point 375 meters west of Highway 35, excluding traffic accessing local pits on the identified local haul access route;

  That all commercial through traffic be restricted at all times on Waite Road from Manvers Scugog Townline to Highway 35;

  That all commercial through traffic be restricted at all times on Drum Road from Manvers / Scugog Townline to a point 1.7 km west of Manvers / Scugog Line, excluding traffic accessing local pits on the identified local haul access route;

  That the necessary By-law for the above recommendations be forwarded to Council for adoption; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

7.11

CAO2022-002

Service Transformation and Reset
Ron Taylor, Chief Administrative Officer

• That Report CAO2022-002, Service Transformation and Reset, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

8.

Memorandums

8.1

COW2022-04.8.1

Memorandum Regarding Pleasant Point Park
Councillor Ashmore

• That the Memorandum from Councillor Ashmore, regarding Pleasant Point Park, be received;

  That Staff be directed to work with a citizens group in Pleasant Point to convert the present use of their park on Indian Trail to a multi-use park;

  That Staff report back to council by end of Q3, 2022, with an update on progress of discussions with the citizens group, and further direction needed from council, financial or otherwise, to implement conversion to a multi-use park; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

8.2

COW2022-04.8.2

Memorandum Regarding Peace Road Resurfacing from Centreline to Cowans Bay Bridge
Councillor Ashmore

• That the Memorandum from Councillor Ashmore, regarding Peace Road resurfacing from Centreline to Cowan’s Bay Bridge, be received;

  That Staff be directed to consider the section of Peace Road from Centreline to Cowan’s Bay bridge for reconstruction and/or resurfacing in the 2023 or 2024 capital budget; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

8.3

COW2022-04.8.3

Memorandum Regarding Purchase of Unopened Road Allowance at 67 Rose Street, Pleasant Point
Councillor Ashmore
Councillor Elmslie

• That the Memorandum from Councillor Ashmore and Councillor Elmslie, regarding the Purchase of Unopened Road Allowance at 67 Rose St, Pleasant Point, be received;

  That Council grant approval for the sale of the unopened road allowance at 67 Rose St to Ms. Valerie Hazlett Parker; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

8.4

COW2022-04.8.4

Memorandum Regarding an Application from Patrick and Candace Chartier, 21 Blue Bay Lane, Fenelon Falls
Councillor Elmslie

• That the Memorandum from Councillor Elmslie, regarding the Application from Patrick and Candace Chartier, 21 Blue Bay Lane, Fenelon Falls be received;

  That Council grant approval for the sale of the unopened road allowance adjacent to 21 Blue Bay Lane to Patrick and Candace Chartier; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

9.

Adjournment