The Corporation of the City of Kawartha Lakes

 

Amended Agenda

 

Regular Council Meeting

Meeting #:CC2019-19
Date:
Time:
Open Session Commencing at 1:00 p.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Doug Elmslie
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Patrick O'Reilly
  • Councillor Tracy Richardson
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.


Call to Order - see Item 5.1.

Adoption of Closed Session Agenda - see Item 19.

Disclosure of Pecuniary Interest in Closed Session Items - see Item 19.

Closed Session - see Item 19.

Matters from Closed Session - see Item 20.

Regular Council Meeting Minutes - July 16, 2019

  • That the Minutes of the July 16, 2019 Regular Council Meeting, be received and adopted.

Parking Requirements – Additional Development of 82 Kent Street West, Lindsay
(Report PLAN2019-046, Item 14.1.1 on the Agenda)
Kevin Duguay

Kawartha Conservation Burnt River Floodplain Mapping Presentation
Ron Warne, Director of Planning, Development and Engineering
Galen Yerex, Floodplain GIS and Mapping Technician

Committee of the Whole Minutes - July 16, 2019

  • That the Minutes of the July 16, 2019 Committee of the Whole Meeting, be received and the recommendations included in Section 12.3 of the Agenda, be adopted.

12.3.1

  • That the deputation of Troy Karkoulas, regarding the Mandatory Connection By-law, Item 6.1 on the Agenda, be received.

12.3.2

  • That the deputation of Chad McGinty, regarding the Mandatory Connection By-law, Item 6.1 on the Agenda, be received.

12.3.3

  • That the deputation of Ellery Butula, regarding the Seasonal Level of Service Policy, Item 6.3 on the Agenda, be received.

12.3.4

  • That the presentation by Director B. Robinson regarding the Mandatory Connection By-law, be received.

12.3.5

  • That the presentation by Director J. Stover regarding the High Water Bill Adjustment Policy, be received.

12.3.6

  • That the presentation by Director B. Robinson regarding the Seasonal Level of Service Policy Presentation, be received.

Planning Advisory Committee Minutes - August 7, 2019

  • That the Minutes of the August 7, 2019 Planning Advisory Committee Meeting be received and the recommendations, included in Section 13.3 of the Agenda, be adopted.

13.3.1

  • That Report PLAN2019-043, Part of Lot 3, Concession 12, Geographic Township of Somerville, Burke – Application D06-2019-016, be received;

    That a Zoning By-law Amendment respecting application D06-2019-016, including a 30 metre development setback from the Burnt River, be prepared, approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

13.3.2

  • That the deputation of Daniel Stone, regarding Report PLAN2019-045, be received.

13.3.3

  • That Report PLAN2019-044, respecting 22 Bayview Lane and Part of 1266 North Bay Drive, Geographic Township of Bexley; Application No. D06-2019-008, be received;

    That Zoning By-law Amendment respecting application D06-2019-008, substantially in the form attached as Appendix D to Report PLAN2019-044, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

13.3.4

  • That Report PLAN2019-045, respecting Block C, Plan 466, geographic Township of Emily, City of Kawartha Lakes, Application No. D06-2019-005, be received;

    That a Zoning By-law, respecting application D06-2019-005, substantially in the form attached as Appendix D to Report PLAN2019-045 be approved for adoption by Council;

    That Council adopt the Zoning By-law, respecting application D06-2019-005, following receipt of the required cash-in-lieu of parkland contribution; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

13.3.5

  • That Report ENG2019-016, Municipal Infrastructure Design Guidelines – Annual Update, be received;

    That Staff replace the current 23.0 metre rural right-of-way cross-section with the proposed 20.0 metre rural right-of-way on the City’s website to better reflect the City’s requirements in the rural area; and

    That Staff be directed to continue to monitor for any communication improvements and for any current legislative or regulatory enhancements requiring updates to the existing guidelines on the City’s website.

13.3.6

  • That Report ENG2019-017, Development Process and Subdivision Agreement Template Updates – Engineering and Corporate Assets, be received;

    That Staff be directed to incorporate the proposed changes to the template of the subdivision agreement from an Engineering and Corporate Assets perspective; and

    That Staff be directed to continue to monitor for any improvements to the language in the template of the subdivision agreement to ensure there are opportunities to refine the timelines and clarity of language with the development process.

13.3.7

  • That Report ENG2019-018, Registered Subdivision Agreement Status, be received; and

    That Staff be directed to continue to provide annual updates for continued communication and process improvement.

  • That all of the proposed resolutions shown in Section 14.1 and 14.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered.

14.1

Parking Requirements – Additional Development of 82 Kent Street West, Lindsay
Ian Walker, Planning Officer – Large Developments

  • That Report PLAN2018-046, Parking Requirements – Additional Development of 82 Kent Street West, be received; and

    That Council requires cash-in-lieu of parking for the additional development of 82 Kent Street West, Lindsay, in the sum of $18,158.15 as cash in lieu for 8 parking spaces.

Proposed Surplus Declaration and Sale of Public Highways Legally Described as Franklin Street and Fallis Street on Plan 9, in the Geographic Township of Manvers
Lesley Donnelly, Law Clerk – Realty Services

  • That Report RS2019-023, Proposed Surplus Declaration and Sale of Public Highways Legally Described as Franklin Street and Fallis Street on Plan 9, in the Geographic Township of Manvers, be received;

    That the subject property, being public highways legally described as Franklin Street and Fallis Street on Plan 9, in the Geographic Township of Manvers, City of Kawartha Lakes, being Part of PIN: 63260-0184 (R) be declared surplus to municipal needs;

    That the sale to the adjoining landowners be supported, in principle, in accordance with the provision of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

    That a by-law (with any amendments deemed necessary) to authorize disposition of Franklin Street and Fallis Street on Plan 9 in the Geographic Township of Manvers shall be passed; and

    That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands.

Acquisition of Land for Road Purposes – Portion of Palestine Road
Lesley Donnelly, Law Clerk – Realty Services

  • That Report RS2019-025, Acquisition of Land for Road Purposes – Portion of Palestine Road, be received;

    That the acquisition of Part of the South Half of Lot 16, Concession 5, in the Geographic Township of Eldon, City of Kawartha Lakes, designated as Part 1 on Plan 57R-10699, being Part of PIN: 63173-0099 (LT) for road purposes be approved;

    That staff be directed to commence the process of obtaining ownership of the required land, for nominal consideration, with all related costs payable by the applicants;

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this decision;

    That the Mayor and Clerk be authorized to execute any documents and agreements required to release the municipality’s interest in the subject property; and

    That the necessary By-law be forwarded to Council for adoption.

Volunteer Management Committees Terms of Reference
LeAnn Donnelly, Executive Assistant, Community Services

  • That Report PRC2019-008, Volunteer Management Committees Terms of Reference, be received; and

    That the proposed Terms of Reference for various Volunteer Management Committees, as outlined in Appendix A to Report PRC2019-008 be approved, and replace all predecessor versions of Terms of Reference.

Request for Proposal 2019-44-OP Supply and Delivery of Maintenance and Safety Clothing
Marielle van Engelen, Buyer
Todd Bryant, Manager of Fleet and Transit Services

  • That Report PUR2019-024, Request for Proposal 2019-44-OP Supply and Delivery of Maintenance and Safety Clothing, be received;

    That the highest scoring proponent, Cintas Canada Ltd. of Lindsay, Ontario, be selected for the award for Request for Proposal 2019-44-OP Supply and Delivery of Maintenance and Safety Clothing for a three (3) year term;

    That the option to renew the contract for an additional two (2) – one (1) year terms be awarded pending satisfactory performance, mutual agreement and annual Council budget approvals. Pricing is firm for the first year of the contract, and subsequent years, including renewals, will have a unit price increase based on the annual percentage change in the Consumer Price Index, Ontario, Clothing and Footwear, up to a maximum of 3% (three percent); and

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the contract.

Financial Services 2019 Q2 Quarterly Report
Launa Macey, Supervisor of Financial Services

  • That Report PUR2019-027, Financial Services 2019 Q2 Quarterly Report, be received.

Single Source for Three Ambulance Remounts
Launa Macey, Supervisor of Financial Services
Andrew Rafton, Acting Chief of Paramedic Service

  • That Report PUR2019-028, 2019-79-SS Single Source for Three Ambulance Remounts, be received;

    That Crestline Coach Ltd. of Saskatoon be awarded the single source purchase of three (3) ambulance remounts for 2019 at a total cost of $350,372.00 plus HST;

    That following successful completion of the 2019 remounts, Crestline Coach Ltd. of Saskatoon be awarded an additional three year contract, to 2022, to provide ambulance remounts to the City;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreements to award the contract; and

    That the Financial Services Division be authorized to issue a purchase order.

2019-80-SS Single Source for New Ambulance Power-LOADs
Launa Macey, Supervisor of Financial Services
Andrew Rafton, Acting Chief of Paramedic Service

  • That Report PUR2019-030, 2019-80-SS, Sole Source for New Ambulance Power-LOADs, be received;

    That Stryker EMS Equipment be awarded the Sole source purchase of four (4) new ambulance Power-LOADs at a total cost of $105,283.20 plus HST;

    That following successful purchase of the 2019 Power-LOADs, Stryker EMS Equipment be awarded an additional three year contract, to 2022, to provide the Power-LOADs to the City;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreements to award the contract on an as required basis; and

    That the Financial Services Division be authorized to issue a purchase order.

2019-47-OQ Hot and Cold Mix Road Patching Services
Linda Lee, Buyer
Richard Monaghan, Supervisor – Public Works

  • That Report PUR2019-029, 2019-47-OQ Hot and Cold Mix Road Patching Services, be received;

    That Marquis Snow and Ice be selected for the award of 2019-47-OQ Hot and Cold Mix Road Patching Services at the estimated quotation amount of $92,660.30 plus HST. The initial term will be for a three (3) year period from September 1, 2019 to December 31, 2021 with a CPI increase being added for 2020 and 2021;

    That pending successful completion of the initial term, staff be authorized to enter into contract for one (1) – two (2) year optional term with CPI increases being added for each additional year;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreements to award the contract; and

    That the Financial Services Division be authorized to issue a Purchase Order.

2019-42-CP Lindsay Ops Landfill Electricity Generation System Optimization Study
Linda Lee, Buyer
Lisa Peimann, Executive Assistant, Engineering and Corporate Assets

  • That Report PUR2019-031, 2019-42-CP Lindsay Ops Landfill Electricity Generation System Optimization Study, be received;

    That The Greer Galloway Group Inc. be selected for the award of 2019-42-CP Lindsay Ops Landfill Electricity Generation System Optimization Study for the total quoted amount of $47,250.00 plus HST;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award the contract; and

    That the Financial Services Division be authorized to issue a purchase order.

2019-70-CQ Gravel Road Rehabilitation
Linda Lee, Buyer
Mike Farquhar, Supervisor, Technical Services

  • That Report PUR2019-032, 2019-70-CQ Gravel Road Rehabilitation, be received;

    That Royel Paving, a division of CRH Canada Group Inc. be selected for the award of Quotation 2019-70-CQ Gravel Road Rehabilitation for the quoted price of $1,503,603.50 plus HST;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award the contract; and

    That the Financial Services Division be authorized to issue a purchase order.

Single Source for Reactivator Thickener Rehabilitation at the Lindsay Water Treatment Plant
Launa Macey, Supervisor of Financial Services
Tauhid Khan, Asset Management Coordinator

  • That Report PUR2019-036, Single Source for Reactivator Thickener Rehabilitation at the Lindsay Water Treatment Plant, be received;

    That Council authorize the single source purchase to Ecodyne Limited for the rehabilitation of the reactivator thickener at the Lindsay Water Treatment Plant at a total cost of $280,000.00 not including HST;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award the contract; and

    That upon approval, the Financial Services division be authorized to issue a purchase order.

Downtown Revitalization – Public Washrooms in Downtowns
Carlie Arbour, Economic Development Officer – Community on behalf of the Downtown Revitalization Committee of Council

  • That Report ED2019-018, Downtown Revitalization – Public Washrooms in Downtowns, be received;

    That Staff provide Council with high level capital and operating cost estimates for providing public washrooms near the wharf in Coboconk and in Downtown Fenelon Falls, including location options by Q1 2020; and

    That Staff be directed to work with the Downtown Revitalization Committee to better understand the current gaps and potential alternative opportunities for addressing the need for washrooms in downtowns (including, but not limited to walking distance, signage, and locations).

Request for Speed Reduction – Portage Road (CKL Road 48) and Valley Road
Joseph Kelly, Senior Engineering Technician

  • That Report ENG2019-014, Request for Speed Reduction –Portage Road (CKL Road 48) and Valley Road, be received;

    That the speed limit of Portage Road (CKL Rd 48) from Simcoe Street to the existing 60 km/h zone (1100m west of CKL Rd 46) be posted at 60 km/h; 

    That the speed limit of Valley Road from Frank Hill Road to a point 600m east be posted at 60 km/h;

    THAT the necessary by-laws for the above recommendations be forwarded to Council for adoption;

    THAT the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application/agreement/decision.

Request for All-Way Stop – Stinson’s Bay Road and Graham Drive
Joseph Kelly, Senior Engineering Tech

  • That Report ENG2019-019 Request for All-way Stop – Stinson’s Bay Road and Graham Drive, be received.

2019-2020 Social Services Service Plan
Janine Mitchell, Manager, Human Services

  • That Report SOC2019-001, 2019 – 2020 Social Services Service Plan, be received; and

    That the 2019-2020 Social Services Service Plan, Attachment A to Report SOC2019-001, be endorsed.

17.

  • That the By-Laws shown in Section 17.1 of the Agenda, namely: Items 17.1.1 to and including 17.1.7 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

A By-law to Appoint a Municipal Law Enforcement Officer for Limited By-law Enforcement Purposes (A. Hansen)

A By-law to Repeal By-law 2014-141, as Amended, being A By-Law to Licence, Regulate and Govern Kennels in Kawartha Lakes

Stop Up and Close Part of the Original Shore Road Allowance Along Lake Dalrymple Lying in Front of Point A, Concession 1, in the Geographic Township of Carden, City of Kawartha Lakes, designated as Parts 1, 2, and 3 on Reference Plan 57R-10757 and to Authorize the Sale of the Land to the Abutting Owners

A By-Law to Amend the Township of Emily Zoning By-Law No. 1996-30 to Rezone Land Within the City of Kawartha Lakes
(File D06-2019-005, Report PLAN2019-023 and PLAN2019-045 - 19 Cardinal Road , Dalrymple)

A By-Law to Amend the Township of Bexley Zoning By-Law No. 93-09 to Rezone Land Within the City of Kawartha Lakes
(File D06-2019-008, Report PLAN2019-044 - 22 Bayview Lane and part of 1266 North Bay Drive)

A By-law to Amend By-law 2005-328 being A By-law to Establish Speed Limits (CKL Road 48 and Valley Road)

A By-law to Amend the Township of Somerville Zoning By-law No. 78-45 to Rezone Land within the City Of Kawartha Lakes
(File D06-2019-016, Report PLAN2019-043 - 121 Cowpath Trail, Burke)

Closed Session Minutes, Regular Council Meeting of July 16, 2019
Municipal Act. 2001 s.239(2)(d)

19.3.2

Member Recruitment to the Fenelon Landfill Public Review Committee
Personal Matters About an Identifiable Individual
Municipal Act, 2001 s.239(2)(b)
Nikki Payne, Waste Technician II

Ontario Nurses Association (ONA) Bargaining Update - Verbal
Labour Relations or Employee Negotiations
Municipal Act, 2001 s.239(2)(d)
Liana Patterson, Manager of Human Resources

Kawartha Lakes Professional Firefighter Association Local 1701 Bargaining Update - Verbal
Labour Relations or Employee Negotiations
Municipal Act, 2001 s.239(2)(d)
Liana Patterson, Manager of Human Resources

19.3.5

Mariposa Creek Resort - 790 Elm Tree Road, Little Britain
Litigation or Potential Litigation

Municipal Act, 2001 s.239(2)(e)
Robyn Carlson, City Solicitor

19.3.6

Local Planning Appeals Tribunal - Case PL120217 - City of Kawartha Lakes Official Plan 2012 and Secondary Plans
Litigation or Potential Litigation
Advice that is Subject to Solicitor-Client Privilege

Municipal Act, 2001 s.239(2)(e)(f)
Robyn Carlson, City Solicitor

Update on Personnel Matter - Verbal
Personal Matter About an Identifiable Individual
Municipal Act, 2001 s.239(2)(b)
Andy Letham, Mayor

A By-law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, August 13, 2019

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