The Corporation of the City of Kawartha Lakes

MINUTES

REGULAR COUNCIL MEETING

Meeting #:	CC2017-01
Date:	Tuesday, January 10, 2017
Time:	Closed Session Commencing at 1:30 p.m. Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

MEMBERS:

• Mayor Andy Letham
• Councillor Isaac Breadner
• Councillor Pat Dunn
• Councillor Doug Elmslie
• Councillor Gord James
• Councillor Gerard Jilesen
• Councillor Brian S. Junkin
• Councillor Rob Macklem
• Councillor Mary Ann Martin
• Councillor Gord Miller
• Councillor Patrick O'Reilly
• Councillor John Pollard
• Councillor Kathleen Seymour-Fagan
• Councillor Heather Stauble
• Councillor Stephen Strangway
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.

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1.

CALL TO ORDER

Mayor Letham called the Meeting to order at 1:30 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, P. O'Reilly, J. Pollard, K. Seymour-Fagan, S. Strangway, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, City Clerk J. Currins and various other staff members were also in attendance.

2.

ADOPTION OF CLOSED SESSION AGENDA

• CR2017-001
  Moved By Councillor James
  Seconded By Councillor Strangway

  RESOLVED THAT the Closed Session agenda be adopted as circulated.

  CARRIED

5.

OPENING CEREMONIES

5.4

Adoption of Open Session Agenda

• CR2017-007
  Moved By Councillor Strangway
  Seconded By Councillor Seymour-Fagan

  RESOLVED THAT the Agenda for the Open Session of the Regular Council Meeting of Tuesday, January 10, 2017, be adopted as circulated.

  CARRIED

8.

PUBLIC INFORMATION

8.1

Presentations

8.1.1

CC2017-01.8.1.1

Carl Wong, HDR Consultants
Colborne Street Corridor Study, Lindsay

Michael Farquhar, Supervisor of Technical Services, Engineering and Corporate Assets, introduced Carl Wong of HDR Consultants, who was present to provide an overview of the Corridor Study that was completed in conjunction with the Environmental Assessment for Colborne Street in Lindsay. Mr. Wong provided Council with an overview of the Corridor Study and the process that was involved with the completion of the Environmental Assessment. Mr. Wong outlined the recommendations for the Colborne Street Corridor that HDR Consultants have put forward as a result of the Corridor Study and Environmental Assessment and also provided the rationale behind those recommendations.

Mr. Wong responded to questions from Council. A copy of the presentation is available in the Clerk's Office.

• CR2017-008
  Moved By Councillor O'Reilly
  Seconded By Councillor Yeo

  RESOLVED THAT the presentation by Carl Wong, of HDR Consultants, regarding the Colborne Street, Lindsay, Corridor Study, be received.

  CARRIED

8.1.2

CC2017-01.8.1.2

Craig Shanks, Director, Community Services
Lee Anna Thornbury, Manager, Customer Services
Customer Services Standards Strategy

Craig Shanks, Director of Community Services, introduced Lee Anna Thornbury, Manager of Customer Services, who provided an outline of the Customer Services Standards Strategy. The Customer Services Standards Strategy has been created to define the City's customer service commitment to the public and to provide staff with standards to be followed to reinforce that commitment. Ms. Thornbury responded to questions from Council.

• CR2017-009
  Moved By Councillor Martin
  Seconded By Councillor Pollard

  RESOLVED THAT the presentation by Craig Shanks, Director of Community Services, and Lee Anna Thornbury, Manager of Customer Services, regarding Customer Services Standards Strategy, be received.

  CARRIED

8.1.3

CC2017-01.8.1.3

Mary-Anne Dempster, Director, Corporate Services
Cheri Davidson, Manager of Communications, Advertising and Marketing
Corporate Communications Strategy

Mary Anne Dempster, Director of Corporate Services, introduced Cheri Davidson, Manager of Communications, Advertising and Marketing, who provided Council with an overview of the City's Corporate Communications Strategy. Ms. Davidson outlined the Strategy is divided into two parts, being the Corporate Communications Strategy and the Branding and Marketing Strategy. Ms. Davidson reviewed the goals to be met within each section of the Strategy as well as the timelines involved. Ms. Davidson responded to questions from Council.

• CR2017-010
  Moved By Councillor Martin
  Seconded By Councillor Pollard

  RESOLVED THAT the presentation by Mary Anne Dempster, Director of Corporate Services and Cheri Davidson, Manager of Communications, Advertising and Marketing, regarding the Corporate Communications Strategy, be received.

  CARRIED

8.1.4

CC2017-01.8.1.4

Mary-Anne Dempster, Director, Corporate Services
Liana Patterson, Corporate Services Manager - Human Resources
Human Resources Strategy - Relationship of Recommendations to the 2016-2019 Strategic Plan

Mary Anne Dempster, Director of Corporate Services, introduced Liana Patterson, Corporate Services Manager, Human Resources, who presented an overview of the Human Resources Strategy. Ms. Patterson outlined that the Human Resources Strategy has been created around three main factors of the employment life cycle, being attract, train and retain a workforce that is able to respond to business needs. Ms. Patterson responded to questions from Council.

• CR2017-011
  Moved By Councillor Yeo
  Seconded By Councillor Macklem

  RESOLVED THAT the presentation by Mary Anne Dempster, Director of Corporate Services and Liana Patterson, Corporate Services Manager - Human Resources, regarding the Human Resources Strategy, be received.

  CARRIED

8.3

Notices and Information by Members of Council and Staff

8.3.1

Council

Councillor James advised that the Burnt River Chili Cook Off will be held on Saturday, January 28, 2017 at 5:00 p.m.. Councillor James extended an invitation to the event on behalf of Councillor Miller.

Councillor O'Reilly made the following announcements:

• National Eating Disorder Awareness Week will be held on February 1, 2017 to February 7, 2017.
• 2017 will mark the 50th Anniversary of the International Education Program at Sir Sandford Fleming College . The College currently has a large contingent of international students enrolled in their Agricultural Sustainability Program.
• A celebration was held at Victoria Manor on January 10, 2017 to recognize that the Manor has achieved the Three Year Status, being the highest level of accreditation status from the International Commission on Accreditation of Rehabilitation Facilities (CARF).
• A grand opening celebration will be held at Planet Fitness, the newly opened fitness establishment in Lindsay on January 25, 2017.

10.

CONSENT MATTERS

The following items were requested to be extracted from the Consent Agenda:

Councillor James Item 10.1.2
Councillor Dunn Item 10.3.1
Councillor Elmslie Item 10.3.5

• Moved By Councillor Veale
  Seconded By Councillor James

  RESOLVED THAT all of the proposed resolutions shown in Section 10.1, 10.2 and 10.3 of the Agenda be approved and adopted by Council in  the order that they appear on the agenda and sequentially numbered.

  CARRIED

15.

BY-LAWS

The mover requested the consent of Council to read the by-laws by number only.

• Moved By Councillor O'Reilly
  Seconded By Councillor Veale

  RESOLVED THAT the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.11 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

15.1

By-Laws by Consent

Pollard - all 4 by-laws land management - concern - 3 years have gone by -

o'reilly - veale - all by-laws

breadner - yeo

3.

DISCLOSURE OF PECUNIARY INTEREST IN CLOSED SESSION ITEMS

​There were no declarations of pecuniary interest noted.

4.

CLOSED SESSION

• CR2017-002
  Moved By Councillor Elmslie
  Seconded By Councillor Pollard

  RESOLVED THAT Council convene into closed session at 1:31 p.m. in order to consider matters on the Tuesday, January 10, 2017 Closed Session Agenda and that are permitted to be discussed in a session closed to the public pursuant to Section 239(2) of the Municipal Act, S.O. 2001. S.25.

  CARRIED

5.

OPENING CEREMONIES

5.1

Call Open Session to Order

Mayor Letham called the Open Session of the Meeting to order at 2:00 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, P. O'Reilly, J. Pollard, K. Seymour-Fagan, S. Strangway, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, City Clerk J. Currins and various other staff members were also in attendance.

5.2

O Canada

​The Meeting was opened with the singing of 'O Canada'.

5.3

Moment of Silent Reflection

The Mayor asked those in attendance to observe a Moment of Silent Reflection.

6.

DISCLOSURE OF PECUNIARY INTEREST

There were no declarations of pecuniary interest noted.

7.

MATTERS FROM CLOSED SESSION

8.

PUBLIC INFORMATION

8.2

Invited Guests (Quarterly Basis)

8.3

Notices and Information by Members of Council and Staff

8.3.2

Staff

8.4

Notice of Motion

9.

DEPUTATIONS

10.

CONSENT MATTERS

10.1

Correspondence

10.1.2

CC2017-01.10.1.2

Brad Craig, Dillon Consulting Limited
Ministry of Transportation, Ontario
Replacement of Stoney Creek Culverts on Highway 35, City of Kawartha Lakes
Request for Noise By-law Exemption

• CR2017-023
  Moved By Councillor James
  Seconded By Councillor O'Reilly

  RESOLVED THAT the correspondence from Brad Craig, Dillon Consulting Limited Project Manager, on behalf of the Ministry of Transportation requesting an exemption from the City's Noise By-law for construction work on Highway 35 be referred to the January 24, 2017 meeting of Council. 

  CARRIED

10.3

Reports

10.3.1

ENG2017-001

Michael Farquhar, Supervisor of Technical Services
Colborne St. Corridor Study EA

• CR2017-024
  Moved By Councillor Dunn
  Seconded By Councillor Yeo

  RESOLVED THAT Report ENG2017-001, Colborne St. Corridor Study EA , be received and referred back to staff to provide a new report that outlines the recommendations separately to afford Council the opportunity to make individual decisions.

  CARRIED

10.3.5

CS2017-001

Craig Shanks, Director of Community Services
Fenelon Falls Community Centre Build Canada Grant Funding Reconciliation and Update

• CR2017-025
  Moved By Councillor Elmslie
  Seconded By Councillor Martin

  RESOLVED THAT Report CS2017-001, Fenelon Falls Community Centre Build Canada Grant Funding Reconciliation and Update, be received.

  CARRIED
• CR2017-026
  Moved By Councillor Elmslie
  Seconded By Councillor Dunn

  RESOLVED THAT the unfunded cost of the ice resurfacer in the amount of $60,000.00 be funded from the Fleet Reserve and not from the Fenelon Falls C.H.E.S.T. Fund.

  Recorded (Voted)	For	Against	Absent
  Mayor Letham	X
  Councillor Breadner		X
  Councillor Dunn	X
  Councillor Elmslie	X
  Councillor James		X
  Councillor Jilesen	X
  Councillor Junkin		X
  Councillor Macklem		X
  Councillor Martin	X
  Councillor Miller
  Councillor O'Reilly	X
  Councillor Pollard	X
  Councillor Seymour-Fagan	X
  Councillor Stauble
  Councillor Strangway	X
  Councillor Veale	X
  Councillor Yeo	X
  Results	11	4	0

  CARRIED
• Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  RESOLVED THAT the unfinanced balance of the Fenelon Falls Community Centre project in the amount of $173,802.14 be funded as follows:
  $86,000.00 from the Fenelon Falls C.H.E.S.T. Fund and
  $87,802.14 from the Contingency Reserve.

  Recorded (Voted)	For	Against	Absent
  Mayor Letham		X
  Councillor Breadner		X
  Councillor Dunn	X
  Councillor Elmslie	X
  Councillor James		X
  Councillor Jilesen	X
  Councillor Junkin		X
  Councillor Macklem		X
  Councillor Martin	X
  Councillor Miller
  Councillor O'Reilly		X
  Councillor Pollard		X
  Councillor Seymour-Fagan	X
  Councillor Stauble
  Councillor Strangway	X
  Councillor Veale		X
  Councillor Yeo	X
  Results	7	8	0

  MOTION FAILED
• CR2017-027
  Moved By Councillor Junkin
  Seconded By Councillor Breadner

  RESOLVED THAT the unfinanced balance of the Fenelon Falls Community Centre project in the amount of $173,802.14 be funded from the Fenelon Falls C.H.E.S.T. Fund.

  CARRIED

19.

ADJOURNMENT

• CR2017-040
  Moved By Councillor James
  Seconded By Councillor Macklem

  RESOLVED THAT the Council Meeting adjourn at 4:41p.m.

  CARRIED

  Read and adopted this 24^th day of January, 2017.