The Corporation of the City of Kawartha Lakes
;
Amended Agenda
;
Committee of the Whole Meeting

COW2023-06

Tuesday, June 06, 2023

Open Session Commencing at 10:00 a.m.

Council Chambers

City Hall

26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Doug Elmslie
• Deputy Mayor Tracy Richardson
• Councillor Ron Ashmore
• Councillor Dan Joyce
• Councillor Charlie McDonald
• Councillor Mike Perry
• Councillor Eric Smeaton
• Councillor Pat Warren
• Councillor Emmett Yeo

Please visit the City of Kawartha Lakes YouTube Channel at https://www.youtube.com/CityofKawarthaLakes to view the proceedings electronically.

 

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

---

1.

Call to Order

2.

Adoption of Agenda

3.

Disclosure of Pecuniary Interest

4.

Short Term Rental Licensing Program

4.1

Deputations - Short Term Rental Licensing Program

4.1.1

COW2023-06.4.1.1

Deputation Regarding Short Term Rentals
Nadine Heaslip

• That the deputation of Nadine Heaslip, regarding Short Term Rentals, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

4.1.2

COW2023-06.4.1.2

Deputation Regarding Short Term Rentals
Barry Hawe
Carol Aird

• That the deputation of Barry Hawe and Carol Aird, regarding Short Term Rentals, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

4.1.3

COW2023-06.4.1.3

Deputation Regarding Short Term Rentals
Liz Kirk

• That the deputation of Liz Kirk, regarding Short Term Rentals, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

4.2

Correspondence - Short Term Rental Licensing Program

4.2.1

COW2023-06.4.2.1

Correspondence Regarding Short Term Rentals
Sandra Morrison

• That the correspondence of Sandra Morrison, regarding Short Term Rentals, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

   

4.2.2

COW2023-06.4.2.2

Correspondence Regarding Short Term Rentals
Jonathan Nehmetallah, McCarthy Tetrault LLP

• That the correspondence from Jonathan Nehmetallah, of McCarthy Tetrault LLP, regarding Short Term Rentals, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

4.2.3

COW2023-06.4.2.3

Correspondence Regarding Short Term Rentals
Cheryl Redfern

• That the correspondence from Cheryl Redfern, regarding Short Term Rentals, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

4.3

COW2023-06.4.3

Short Term Rental Licensing Program Implementation Presentation
Aaron Sloan, Manager, Municipal Law Enforcement and Licensing
Councillor McDonald, Chair, Short Term Licensing Program Task Force

• That the presentation by Aaron Sloan, Manager of Municipal Law Enforcement and Licensing, and Councillor McDonald, Chair of the Short Term Rental Licensing Program Task Force, regarding the Implementation of the Short Term Rental Licensing Program, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

4.4

Report ML2023-003

Short Term Rental - Licensing Program Implementation
Aaron Sloan, Manager, Municipal Law Enforcement and Licensing

• That Report ML2023-003, Short Term Rental – Licensing Program Implementation, be received;

  That the draft Short Term Rental Accommodation Business Licensing By-Law, as attached in Appendix C, be brought forward to Council for approval;

  That Council direct Staff to bring forward an amendment to the Fees By-Law Schedule A-13, Short Term Rentals establishing an Annual License Fees as outlined in Table 2 of this Report;

  That Council authorize the Treasurer to establish a 2023 operating budget not to exceed $400,000.00, for the Municipal Law Enforcement and Licensing Division to fund staffing, equipment and resources to fund the implementation of a Short Term Rental (STR) Licensing Program, to be funded from annual Short Term Rental Licensing Fees;

  That Council authorize funding from the uncommitted portion of the Contingency Reserve for any deficit incurred in 2023 to an upset level of $300,000.00;

  That Council authorize the creation of a Short Term Rental Reserve and any future operating surplus in the Short Term Rental (STR) Licensing Program launch be transferred to the Short Term Rental Reserve to be used to fund the program in future years;

  That Council direct staff to bring an update report to Council Q1 of 2024, reporting on the overall Short Term Rental Accommodation Business Licensing Program along with any recommendation, as needed to amend the Short Term Rental Accommodation Business Licensing By-law; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

5.

Presentations - Timed Appointments 1:00 p.m.

5.1

COW2023-06.5.1

Victoria Manor Capital Plan - Interim Project Update
Cheryl Faber, Director of Human Services
Surya Pulickal, Director, Infrastructure Advisory, Colliers Project Leaders

• That the presentation by Cheryl Faber, Director of Human Services, and Surya Pulicki, Director, Infrastructure Advisory, Colliers Project Leaders, regarding the Interim Project Update for the Victoria Manor Capital Plan, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

6.

Deputations

7.

Correspondence

8.

Presentations

8.1

COW2023-06.8.1

Presentations from the Eastern Ontario Wardens' Caucus

8.1.1

COW2023-06.8.1.1

Eastern Ontario Wardens' Caucus Overview and Strategic Priorities
Meredith Staveley-Watson, Manager of Government Relations and Policy, Eastern Ontario Wardens' Caucus

• That the presentation by Meredity Staveley-Watson, of the Eastern Ontario Warden's Caucus, regarding an Overview of the Eastern Ontario Wardens' Caucus and their Strategic Priorities, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

8.1.2

COW2023-06.8.1.2

Eastern Ontario Wardens' Caucus 7 in 7 Regional Housing Plan
Bonnie Clark, Vice-Chair, Eastern Ontario Wardens' Caucus

• That the presentation by Bonnie Clark, Vice-Chair of the Eastern Ontario Warden's Caucus, regarding the Eastern Ontario Wardens' Caucus 7 in 7 Regional Housing Plan, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

8.2

COW2023-06.8.2

Eastern Ontario Regional Network (EORN) Annual Presentation
Jason St. Pierre, CEO, Eastern Ontario Regional Network (EORN)

• That the presentation by Jason St. Pierre, CEO of the Eastern Ontario Regional Network, regarding the Annual Update from the Eastern Ontario Regional Network, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

8.3

COW2023-06.8.3

Source Separated Organics (SSO) Update and Options Presentation
Bryan Robinson, Director of Public Works
David Kerr, Manager of Environmental Services

• That the presentation by Bryan Robinson, Director of Public Works, and David Kerr, Manager of Environmental Services, regarding an Update on and Options for Source Separated Organics (SSO), be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

8.3.1

Report WM2023-009

Source Separated Organic Diversion Request for Information Submission and Options
David Kerr, Manager of Environmental Services

• That Report WM2023-009, Source Separated Organic Diversion Request for Information Submission and Options, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

8.4

COW2023-06.8.4

Procurement Policy Presentation
Launa Macey, Supervisor of Procurement

• That the presentation by Launa Macey, Supervisor of procurement, regarding the Procurement Policy, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

8.4.1

Report CORP2023-016

Procurement Policy
Launa Macey, Supervisor of Procurement

• That Report CORP2023-016, Procurement Policy, be received;

  That the Procurement Policy, attached as Appendix A to Report CORP2023-016, be adopted and numbered for inclusion in the City’s Policy manual, replacing all predecessor versions; and

  That this recommendation be brought forward to Council for consideration at the June 20, 2023 Regular Council Meeting.

9.

Reports

9.1

CORP2023-014

Kawartha Lakes and the Coalition of Inclusive Municipalities
Christine Briggs, IDEA Partner

• That Report CORP2023-014, Coalition of Inclusive Municipalities, be received;

  That the Mayor be authorized to sign the declaration to join the Coalition of Inclusive Municipalities; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.2

CS2023-003

Release of Fenelon Falls C.H.E.S.T. Funds
LeAnn Donnelly, Executive Assistant, Community Services

• That Report CS2023-003, Release of Fenelon Falls Legacy C.H.E.S.T. Funds, be received; and,

  That the Fenelon Falls Turkey Trot be approved for funding in the amount of $6,000.00 with the allocation to come from the Fenelon Falls Legacy C.H.E.S.T. Reserve (3.24350).

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.3

PR2023-006

Off Leash Dog Park Update
Jenn Johnson, Manager of Parks and Recreation

• That Report PR2023-006, Off Leash Dog Park Update, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.4

PR2023-007

Winter Use of Municipal Parks Update
Jenn Johnson, Manager of Parks and Recreation

• That Report PR2023-007, Winter Use of Municipal Parks Update, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.5

ED2023-021

Proposed Heritage Designation of 242 Kent Street West, Town of Lindsay (Central Senior Public School)
Emily Turner, Economic Development Officer - Heritage Planning

• That Report ED2023-021, Proposed Heritage Designation of 242 Kent Street West, Town of Lindsay (Central Senior Public School), be received;

  That the Municipal Heritage Committee’s recommendation to designate 242 Kent Street West under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.6

ED2023-022

Proposed Heritage Designation of 65 Sussex Street North, Town of Lindsay (Alexandria Public School)
Emily Turner, Economic Development Officer - Heritage Planning

• That Report ED2023-022, Proposed Heritage Designation of 65 Sussex Street North, Town of Lindsay (Alexandra Public School), be received;

  That the Municipal Heritage Committee’s recommendation to designate 65 Sussex Street North under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.7

ED2023-023

Proposed Heritage Designation of 49 Glenelg Street West, Town of Lindsay (King Albert Public School)
Emily Turner, Economic Development Officer - Heritage Planning

• That Report ED2023-023, Proposed Heritage Designation of 49 Glenelg Street West, Town of Lindsay (King Albert Public School), be received;

  That the Municipal Heritage Committee’s recommendation to designate 49 Glenelg Street West under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.8

ED2023-024

Proposed Heritage Designation of 11 John Street, Town of Lindsay (Queen Victoria Public School)
Emily Turner, Economic Development Officer - Heritage Planning

• That Report ED2023-024, Proposed Heritage Designation of 11 John Street, Town of Lindsay (Queen Victoria Public School), be received;

  That the Municipal Heritage Committee’s recommendation to designate 11 John Street under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.9

ED2023-025

Proposed Heritage Designation of 109 Nappadale Street, Village of Woodville (Woodville Elementary School)
Emily Turner, Economic Development Officer - Heritage Planning

• That Report ED2023-025, Proposed Heritage Designation of 109 Nappadale Street, Village of Woodville (Woodville Elementary School), be received;

  That the Municipal Heritage Committee’s recommendation to designate 109 Nappadale Street under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.10

ED2023-026

First Nations Reconciliation Initiatives
Emily Turner, Economic Development Officer - Heritage Planning

• That Report ED2023-026, First Nations Reconciliation Initiatives, be received;

  That Policy CP2022-010 (Education in Response to the 57^th Call to Action from the Truth and Reconciliation Commission Policy) be amended as outlined in Appendix A of this Report; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.11

ED2023-038

Terms of Reference - Cultural Centre Feasibility Task Force, Phase 2
Donna Goodwin, Economic Development Officer - Arts and Culture

• That Report ED2023-038, Terms of Reference  - Cultural Centre Phase 2 Task Force, be received;

  That the Terms of Reference for the Kawartha Lakes Cultural Centre Phase 2 Task Force, as generally outlined in Appendix A to Report ED2023-038 be approved by Council;

  That Deputy Mayor Richardson and Councillor Smeaton be appointed to the Task Force from Council; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.12

ENG2023-017

Request for Pedestrian Crosswalk - Downeyville
Joseph Kelly, Traffic Management Supervisor

• That Report ENG2023-017, Request for Pedestrian Crosswalk - Downeyville, be received;

  That the costs for installation of a controlled crossing at Sturgeon Road and St. Luke’s Road in Downeyville be included in the 2024 budget;

  That the application of traffic calming pavement markings in Downeyville be included in the 2024 budget;

  That the necessary By-law for the above recommendations be forwarded to Council for adoption;

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

9.13

ENG2023-018

Life Cycle Extension, Local Asphalt Road Section Candidates
Mike Farquhar, Supervisor, Technical Services

• That Report ENG2023-018, Life Cycle Extension, Local Asphalt Road Section Candidates, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting. 

9.14

WM2023-008

Textile Recycling Pilot Program Update
Leanna Jones, Waste Reduction Coordinator

• That Report WM2023-008, Textile Recycling Pilot Program Update, be received;

  That Council approve the establishment of a permanent Textile Recycling Program; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

10.

Memorandums

10.1

COW2023-06.10.1

Memorandum Regarding Community Safety Zone Provincial Highway 7A
Deputy Mayor Richardson

• That the Memorandum from Deputy Mayor Richardson, regarding a Community Safety Zone on Provincial Highway 7A, be received;

  That Council support the creation of a Community Safety Zone on Highway 7A off of Provincial Highway 35, covering Manvers Depot, Rolling Hills Public School, Grandview Public School, and Manvers Community Centre;

  That Council support the extent of the Community Safety Zone as determined by the designee in the application to MTO; and

  That this recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

10.2

COW2023-06.10.2

Memorandum Regarding a Parking Requirement for the Orange Corners Trestle Bridge Area
Deputy Mayor Richardson

• That the Memorandum from Deputy Mayor Richardson, Regarding a Parking Requirement for the Orange Corners Trestle Bridge Area, be received;

  That staff review the feasibility and costs of creating a parking lot proximate to the Orange Corner’s Trestle Bridge area; and

  That staff review other on-street and off-street parking options for consideration

  That staff reach out to the Federal Government for funding assistance in managing the increased use of this portion of trail which has resulted in a dramatic increase in parking concerns for local residents;

  That staff report back to council by the end of Q4, 2023; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

10.3

COW2023-06.10.3

Memorandum Regarding a Limited Services Agreement for Gillis Street, Fenelon Falls
Councillor Perry

• That the Memorandum from Councillor Perry, regarding a Limited Service Agreement  for Gillis Street, Fenelon Falls, be received;

  That Staff provide a Limited Service Agreement for Gillis Street;

  That all residents of Gillis Street must sign the Limited Service Agreement  in order to have it take effect; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

10.4

COW2023-06.10.4

Memorandum Regarding Including the Dunsford Nature Trail in the Active Transportation Plan
Councillor Ashmore
Councillor Warren

• That the Memorandum from Councillor Ashmore and Councillor Warren, regarding Including the Dunsford Nature Trail in the Active Transportation Plan, be received;

  That the inclusion of the Dunsford Nature Trail in the Active Transportation Plan be considered for the City of Kawartha Lakes; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting

11.

Adjournment