The Corporation of the City of Kawartha Lakes

 

Amended Agenda

 

Regular Council Meeting

Meeting #:	CC2018-05
Date:	Tuesday, March 20, 2018
Time:	Closed Session Commencing at 1:00 p.m. Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

Accessible formats and communication supports are available upon request.

---

1.

Call to Order

2.

Adoption of Closed Session Agenda

3.

Disclosure of Pecuniary Interest in Closed Session Items

4.

Closed Session

4.1

CC2018-05.4.1

Closed Session Minutes, Regular Council Meeting
March 6, 2018
Municipal Act, 2001 s.239(2)(e)

4.2

WM2018-006

Member Recruitment to the Fenelon Landfill Public Review Committee
Personal Matters about an Identifiable Individual
Municipal Act, 2001 s.239(b)
Bryan Robinson, Director of Public Works

4.3

LGL2018-003

Secondary Plan Settlements
Advice that is Subject to Solicitor-Client Privilege
Municipal Act, 2001 s.239(2)(f)
Litigation, Municipal Act, 2001 s.239(2)(e)
Robyn Carlson, City Solicitor

 

5.

Opening Ceremonies

5.1

Call Open Session to Order

5.2

O Canada

5.3

Moment of Silent Reflection

5.4

Adoption of Open Session Agenda

• That the Agenda for the Open Session of the Regular Council Meeting of Tuesday, March 20, 2018, be adopted as circulated (and with the following amendments:)

6.

Disclosure of Pecuniary Interest

7.

Notices and Information by Members of Council and Staff

7.1

Council

7.2

Staff

8.

Matters from Closed Session

9.

Minutes

9.1

CC2018-05.9.1

Special Council Meeting of February 27, 2018
Regular Council Meeting of March 6, 2018

• That the Minutes of the February 27, 2018 Special Council Meeting and the March 6, 2018 Regular Council Meeting, be received and adopted.

9.2

CC2018-05.9.2

Executive Committee Meeting of February 8, 2018

• That the Minutes of the February 8, 2018 Executive Committee Meeting, be received.

10.

Presentations and Deputations

10.1

CC2018-05.10.1

Proposed Maintenance and Liability Agreement - Hickory Beach
Ken Shipman

11.

Consent Matters

• That all of the proposed resolutions shown in Section 11.1 and 11.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered.

11.1

Reports

11.1.1

RS2018-010

Hickory Beach Licensing Agreement
Robyn Carlson, City Solicitor and Acting Manager of Realty Services

• That Report RS2018-010, Hickory Beach Licensing Agreement, be received;

  That Council approves in principle the concept of licensing the use of property legally described as PIN 63125-0326, known as “Hickory Beach” in the former Township of Verulam, to the Hickory Beach Docking Association on a non-exclusive basis; and

  That the Mayor and Clerk are authorized to execute an agreement substantially in the form as set out in Appendix A to Report RS2018-010.

11.1.2

CAO2018-002

Local Improvement Loan Program - Agreement with Community Future Development Corporation
Ron Taylor, Chief Administrative Officer

• That Report CAO2018-002, Local Improvement Loan Program – Agreement with Community Futures Development Corporation (CFDC), be received;

  That the City of Kawartha Lakes provides $500,000 in matching loan funding for community improvements from the Contingency Reserve;

  That the Contingency Reserve be replenished with interest as improvement loans are paid back;

  That staff be authorized to initiate a city-wide Community Improvement Plan (CIP) in accordance with the requirements of the Planning Act and as generally outlined in Report CAO2018-002; and

  That the Mayor and Clerk be authorized to execute any agreement and/or promissory note to secure the maximum $500,000 interest-free loan from the CFDC to support community improvement projects.

11.1.3

CAO2018-003

Transit Council Resolution CR2018-045 - Clarification
Ron Taylor, Chief Administrative Officer

• That Report CAO2018-003, Transit Council Resolution CR2018-045 – Clarification, be received.

11.1.4

LIC2018-002

Canine Day Boarding
Alix Hick, Senior Licensing Officer
Richard Holy, Manager of Planning

• That Report LIC2018-002, Canine Day Boarding, be received; and

  That staff be directed to prepare an amendment to By-Law 2014-141, a By-Law to Licence, Regulate, and Govern Kennels in Kawartha Lakes, to include licensing provisions to permit and regulate canine day boarding facilities located in industrial and commercial zones within the City of Kawartha Lakes and report back by the end of the third quarter of 2018.  

11.1.5

PUR2018-009

2018-22-CT St. Paul and Denniston Street Reconstruction
Launa Lewis, Supervisor Financial Services
Corby Purdy, Supervisor/Infrastructure, Design, Construction

• That Report PUR2018-009 2018-22-CT St. Paul and Denniston Street Reconstruction, be received;

  That Coco Paving Inc. of Bowmanville, be selected for the award of Tender 2018-22-CT St. Paul and Denniston Street Reconstruction for the tender price of $3,218,695.46, plus HST;

  That DM Wills Associates Ltd. be selected for the single source award for contract administration and inspection in the amount of $122,250 plus HST;

  That funds in the amount of $189,561 be transferred to the project from the Sewer Infrastructure Reserve to cover the balance of projects 998151701 and 998170502. The current balance of the reserve is $1,473,632;

  That subject to receipt;of the required documents, the Mayor and Clerk be authorized to execute the agreement to award this tender; and

  That Purchasing Division be authorized to issue a Purchase Order.

11.1.6

PUR2018-010

2018-24-CT East Street Watermain Replacement in Bobcaygeon
Launa Lewis, Supervisor Financial Services
Corby Purdy, Supervisor/Infrastructure, Design, Construction

• That Report PUR2018-010 2018-24-CT East Street Watermain Replacement in Bobcaygeon, be received;

  That Balterre Contracting Ltd. of Peterborough, be selected for the award of Tender 2018-24-CT East Street Watermain Replacement in Bobcaygeon for the total tender price of $727,757.93, plus HST;

  That funds in the amount of $240,714 be transferred to the project from the Water Infrastructure Reserve to cover the balance of project 998170104. The current balance of the reserve is $1,311,574;

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award this tender; and

  That Purchasing Division be authorized to issue a Purchase Order.

11.1.7

PUR2018-011

2018-19-CQ Design Services for Durham St. W., Glenelg St. W. and Bay Street
Launa Lewis, Supervisor Financial Services
Corby Purdy, Supervisor/Infrastructure, Design, Construction

• That Report PUR2018-011, 2018-19-CQ Design Services for Durham St. W., Glenelg St. W. and Bay Street, be received;

  That CIMA Canada of Bowmanville be selected for the award of Request for Quotation 2018-19-CQ Design Services for Durham St. W., Glenelg St. W. and Bay Street for the total cost of $61,025.73 plus HST;

  That the scope of work for Glenelg Street West design be added to capital program RD1803;

  That subject to the receipt of the required documents, the Mayor and City Clerk be authorized to execute the agreement to award Quotation 2018-19-CQ; and

  That the Purchasing Division be authorized to issue a purchase order.

11.1.8

PUR2018-012

Quotation 2018-36-OQ Microsoft Enterprise Licensing Agreement
Ashley Wykes, Buyer

• That Report PUR2018-012, Quotation 2018-36-OQ Microsoft Enterprise Licensing Agreement, be received;

  That CDW Canada Corp. of Etobicoke be awarded Quotation 2018-36-OQ Microsoft Enterprise Licensing Agreement for a three year term for the total quotation amount of $724,611.00 (not including HST);

  That the option to renew this agreement for one additional three (3) year term be approved pending vendor performance and in accordance with the Purchasing Policy;

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute an agreement; and

  That the Financial Services Division be authorized to execute the purchase order to award this contract.

11.1.9

PUR2018-013

Tender 2018-01-CT Construction of Concrete Sidewalks, Curbs and Gutters
Launa Lewis, Supervisor Financial Services
Corby Purdy, Supervisor/Infrastructure, Design, Construction

• That Report PUR2018-013 2018-01-CT Construction of Concrete Sidewalks, Curbs and Gutters, be received;

  That Signature Contractors of Oldcastle be selected for the award of Tender 2018-01-CT – Construction of Concrete Sidewalks, Curbs and Gutters for the tender price of $439,474.00 excluding HST;

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award Tender 2018-01-CT; and

  That the Financial Services Division be authorized to issue a purchase order.

11.1.10

PLAN2018-017

Revision to Consolidated Fees By-Law
Richard Holy, Manager of Planning

• That Report PLAN2018-017, Revised Consolidated Fees By-Law, be received;

  That By-Law 2016-206 be amended to remove the following fees from Schedule E - Planning in the Consolidated Fees By-Law as follows;

  E – 1 Planning Fees
  Service Description	Unit	Fees Effective January 1, 2018
  OMB Appeal Processing Fee
  OMB Appeal Processing Fee      Consent or Minor Variance      Applications      All other Planning Act Applications	each	$150.00 $300.00

  That By-law 2016-206 be amended to include the following new fees in Schedule E – Planning in the Consolidated Fees By-Law as follows:

  That By-law 2016-206 be amended to include the following new fees in Schedule E – Planning in the Consolidated Fees By-Law as follows;

  E – 1 Planning Fees
  Service Description	Unit	Fees Effective January 1, 2018
  Administration
  Prescreening Application to Open a Road Allowance	each	$200.00
  Deeming By-law or Repeal of Deeming By-law
  Deeming Application where required as a condition of consent	each	$385.00
  Minor Variance
  Minor Variance for Approval of Accessibility Structures	each	$550.00 plus $220.00 advertising fee
  Preparation of Development Agreement
  Where required to facilitate the merger of one or more properties	each	$1,500.00

  That the fee amendments contained in Report PLAN2018-017 be approved; and

  That the attached By-law be forwarded to Council for adoption.

11.1.11

PLAN2018-020

A By-law to Deem Lots 11 and 12, Registered Plan 291, Geographic Township of Fenelon, being 584 Birch Point Road (Kelly - D30-2018-003)
Janet Wong, Planner II

• That Report PLAN2018-020, A By-law to Deem Lots 11 and 12, Registered Plan 291, Geographic Township of Fenelon, being 584 Birch Point Road (Kelly - D30-2018-003), be received;

  That a Deeming By-law respecting Lots 11 and 12, Registered Plan 291, substantially in the form attached as Appendix D to Report PLAN2018-020, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

11.1.12

PLAN2018-021

A By-law to Deem Lot 13, Registered Plan 55, Former Village of Bobcaygeon, being 235 Front Street West (Maguire - D30-2018-004)
Janet Wong, Planner II

• That Report PLAN2018-021, A By-law to Deem Lot 13, Registered Plan 55, former Village of Bobcaygeon, being 235 Front Street West (Maguire - D30-20018-004), be received;

  That a Deeming By-law respecting Lot 13, Registered Plan 55, substantially in the form attached as Appendix D to Report PLAN2018-021, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

11.1.13

PLAN2018-027

An Application to Amend the Township of Manvers Zoning By-law 87-06 to remove the Holding (H) Symbol to Permit 3 Single Detached Dwellings on Part of Lot 25, Concession 8, Geographic Township of Manvers, now City of Kawartha Lakes - Woodland Hills Community Inc. and Watersmeet Corporation
Richard Holy, Manager of Planning

• That Report PLAN2018-027, Woodland Hills Community Inc. and Watersmeet Corporation - D06-17-032, be received for information;

  That a Zoning By-law Amendment respecting Application D06-17-032, substantially in the form attached as Appendix C to Report PLAN2018-027, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

11.1.14

SOC2018-001

Children's Services Update and 2018 Funding Allocations
Janine Mitchell, Manager Social Services

• That Report SOC2018-01, 2018 Children’s Services Update and Funding Allocations, be received.

11.1.15

WM2018-004

Adopt a Road Program
David Kerr, Manager Environmental Services

• That Report WM2018-004, Adopt A Road Program, be received;

  That the City of Kawartha Lakes endorses the revised Adopt a Road Program as outlined in Report WM2018-004; and

  That volunteers and groups participating in the current Adopt a Road Program be advised of the revised program changes in writing.

11.1.16

WWW2018-005

2017 Annual Waterworks Summary Report
Julie Henry, Quality Management and Policy Coordinator

Attachments are available on the City Website at:
https://www.kawarthalakes.ca/en/living-here/water-and-wastewater-services.aspx

• That Report WWW2018-005, 2017 Annual Waterworks Summary Report, be received; in accordance with reporting requirements of Ontario Regulation 170/03 Schedule 22 under the Safe Drinking Water Act, 2002 for the following Municipal Residential Drinking Water Systems (DWS) owned by the City of Kawartha Lakes:

  • Birchpoint Estates DWS
  • Bobcaygeon DWS
  • Canadiana Shores DWS
  • Fenelon Falls DWS
  • Janetville DWS
  • King’s Bay DWS
  • Kinmount DWS
  • Lindsay DWS
  • Manilla DWS (Woods of Manilla)
  • Manorview DWS
  • Mariposa Estates DWS
  • Norland DWS
  • Omemee DWS (Victoria Glen)
  • Pinewood DWS
  • Pleasant Point DWS
  • Sonya DWS
  • Southview Estates DWS
  • Victoria Place DWS
  • Western Trent DWS
  • Woodfield DWS
  • Woodville DWS

11.1.17

TR2018-004

Rescind Transit Charter Policy C 180 EPW 017
Todd Bryant, Manager of Fleet and Transit Services

• That Report TR2018-004, Rescind Transit Charter Policy C 180 EPW 017, be received;

  That Council rescinds Transit Charter policy C 180 EPW 017; and

  That the attached Management Directive titled Transit Charters, be adopted and updated as necessary by Staff in accordance with Council Policy CP2016-003 (City of Kawartha Lakes – Policy System), as amended.

11.1.18

RD2018-001

Potential to Utilize City Owned Pits for the Provision of Gravel for City Wide Gravel Resurfacing
David Lembke, Acting West Maintenance Area Manager

• That Report RD2018-001, Potential to Utilize City Owned Pits for the Provision of Gravel for City Wide Gravel Resurfacing, be received; and

  That Staff be directed to maintain pit operation practices to provide aggregate for operational needs and to supply gravel to the capital gravel program where deemed feasible by the Director of Public Works.

11.1.19

RD2018-002

Rescind Installation of Banners Over City Roads Policy
Bryan Robinson, Director of Public Works

• That Report RD2018-002, Rescind Installation of Banners Over City Roads Policy, be received;

  That Council rescinds Installation of Banners Over City Roads policy C 140 EPW 012; and

  That the attached Management Directive titled Installation of Banners Over City Roads be adopted and updated as necessary by Staff in accordance with Council Policy CP2016-003 (City of Kawartha Lakes – Policy System), as amended.

11.2

Correspondence

11.2.1

CC2018-05.11.2.1

Memo - Per Diem and Mileage Compensation for Council Members Serving on Committees/Boards/Agencies (2018-2022 Council Term)
Mayor Andy Letham (on behalf of Executive Committee)

• That the memorandum from Mayor Letham, on behalf of Executive Committee and dated March 20 2018, be received;

  That mileage paid to any Council Member for attendance at any committee, board or agency, on behalf of the City of Kawartha Lakes, in fulfilling their responsibilities as a member of Council, be compensated through the established Council budget and not through any budget of that committee, board or agency;

  That no Per Diems be paid to any Council Member for attendance at any committee, board or agency meeting, on behalf of the City of Kawartha Lakes, in fulfilling their responsibilities as a committee, board or agency appointee;

  That any committee, board or agency that currently budgets mileage and/or per diems as compensation to City of Kawartha Lakes Council Members be requested to eliminate this compensation from their budgets effective the 2018-2022 term of Council; and

  That the necessary by-law and/or policy amendment(s) be brought forward to Council for approval by end of Q2, 2018.

11.2.2

CC2018-05.11.2.2

Memo - Scheduling of Council and Committee Meetings (2018-2022 Council Term)
Mayor Andy Letham (on behalf of Executive Committee)

• That the memorandum from Mayor Letham, on behalf of the Executive Committee, and dated March 20 2018, be received;

  That Option 2, Regular Council meetings be scheduled in the evening, with committee and special council meetings remaining as currently scheduled, effective the next term of Council (2018-2022);

  That Council review meeting scheduling in 2020; and,

  That the necessary by-law amendment(s) be brought forward to Council before the end of Q2 2018 for approval.

11.2.3

CC2018-05.11.2.3

Planning Advisory Committee Recommendation PAC2018-017
Part of Lots 8 and 9, Concession 3, Geographic Township of Manvers, and identified as 510 Telecom Road, Darmar Farms Inc. - Application D06-17-002
Bob Clark, Principal Planner, Clark Consulting Services

• That the March 15, 2018 correspondence from Bob Clark, Principal Planner, Clark Consulting Services, regarding Planning Advisory Committee Recommendation PAC2018-017, Part of Lots 8 and 9, Concession 3, Geographic Township of Manvers, and identified as 510 Telecom Road, Darmar Farms Inc. - Application D06-17-002, be received.

11.3

Items Extracted from Consent

12.

Committee of the Whole and Planning Committee Minutes

12.1

CC2018-05.12.1

Planning Advisory Committee Meeting of March 7, 2018

• That the Minutes of the March 7, 2018 Planning Advisory Committee Meeting be received and the recommendations be adopted.

13.

Petitions

14.

Other or New Business

15.

By-Laws

• That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.7 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

15.1

By-Laws by Consent

15.1.1

CC2018-05.15.1.1

A By-law to Repeal By-law 2017-090, being a By-law to Appoint an Inspector and Municipal Law Enforcement Officer for the City of Kawartha Lakes (A. Yurick)

15.1.2

CC2018-05.15.1.2

A By-law to Amend By-law 2017-216, being a By-law to Regulate Fences in the City of Kawartha Lakes
(Amendment No. 1)

15.1.3

CC2018-05.15.1.3

A By-law to Amend By-law 2016-206, the Consolidated Fees By-law in the City of Kawartha Lakes (Amendment No. 8)

15.1.4

CC2018-05.15.1.4

A By-law to Deem Part of a Plan of Subdivision, previously Registered for Lands within Kawartha Lakes, Not to be a Registered Plan of Subdivision in Accordance with the Planning Act, PIN 631270423 (LT), Described as Lot 13, Registered Plan 55, Former Village of Bobcaygeon, now City of Kawartha Lakes (235 Front Street West – Maguire)

15.1.5

CC2018-05.15.1.5

A By-law to Deem Part of a Plan of Subdivision, Previously Registered for Lands within Kawartha Lakes, Not to be a Registered Plan of Subdivision In Accordance with the Planning Act, PIN 631650702 (LT) and PIN 631650703 (LT), Described as Lot 11 and Lot 12, Registered Plan 291, Geographic Township of Fenelon, now City of Kawartha Lakes (584 Birch Point Road – Kelly)

15.1.6

CC2018-05.15.1.6

A By-law to Amend the Township of Manvers Zoning By-law 87-06 to Remove the Holding (H) Symbol from a Zone Category on Property within the City of Kawartha Lakes (Woodland Hills Community Inc. and Watersmeet Corporation)

15.1.7

CC2018-05.15.1.7

A By-law to Amend the City of Kawartha Lakes Oak Ridges Moraine Zoning By-law No. 2005-133 to Rezone Land within the City of Kawartha Lakes (510 Telecom Road – Darmar Farms Inc.)

15.2

By-Laws Extracted from Consent

16.

Notice of Motion

17.

Closed Session (If Not Completed Prior to Open Session)

18.

Matters from Closed Session

19.

Confirming By-Law

19.1

CC2018-05.19.1

A By-law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, March 20, 2018

• That a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, March 20, 2018 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

20.

Adjournment