The Corporation of the City of Kawartha Lakes

Minutes

Regular Council Meeting

Meeting #:	CC2018-05
Date:	Tuesday, March 20, 2018
Time:	Closed Session Commencing at 1:00 p.m. Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Andy Letham, Mayor
• Councillor Isaac Breadner, Councillor
• Councillor Pat Dunn, Councillor
• Councillor Doug Elmslie, Councillor
• Councillor Gord James, Councillor
• Councillor Gerard Jilesen, Councillor
• Councillor Brian S. Junkin, Councillor
• Councillor Rob Macklem, Councillor
• Councillor Mary Ann Martin, Councillor
• Councillor Gord Miller, Councillor
• Councillor Patrick O'Reilly, Councillor
• Councillor John Pollard, Councillor
• Councillor Kathleen Seymour-Fagan, Councillor
• Councillor Heather Stauble, Councillor
• Councillor Stephen Strangway, Councillor
• Councillor Andrew Veale, Councillor
• Councillor Emmett Yeo, Councillor

Accessible formats and communication supports are available upon request.

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1.

Call to Order

Mayor Letham called the Meeting to order at 1:00 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, J. Pollard, K. Seymour-Fagan, H. Stauble, A. Veale and E. Yeo were in attendance.

Absent: Councillor G. Jilesen and S. Strangway

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk A. Rooth , City Solicitor R. Carlson, Directors B. Robinson and C. Shanks, Manager R. Holy and Supervisor L. Barrie were also in attendance.

Late Arrival: Director J. Rojas arrived at 1:08 p.m. during Closed Session.

2.

Adoption of Closed Session Agenda

• CR2018-120
  Moved By Councillor Junkin
  Seconded By Councillor James

  That the Closed Session agenda be adopted as circulated.

  Carried

3.

Disclosure of Pecuniary Interest in Closed Session Items

There were no declarations of pecuniary interest noted.

4.

Closed Session

• CR2018-121
  Moved By Councillor Macklem
  Seconded By Councillor Elmslie

  That Council convene into closed session at 1:00 p.m. in order to consider matters on the Tuesday, March 20, 2018 Closed Session Agenda and that are permitted to be discussed in a session closed to the public pursuant to Section 239(2) of the Municipal Act, S.O. 2001. S.25.

  Carried

4.1

CC2018-05.4.1

Closed Session Minutes, Regular Council Meeting
March 6, 2018
Municipal Act, 2001 s.239(2)(e)

4.2

WM2018-006

Member Recruitment to the Fenelon Landfill Public Review Committee
Personal Matters about an Identifiable Individual
Municipal Act, 2001 s.239(b)
Bryan Robinson, Director of Public Works

4.3

LGL2018-003

Secondary Plan Settlements
Advice that is Subject to Solicitor-Client Privilege
Municipal Act, 2001 s.239(2)(f)
Litigation, Municipal Act, 2001 s.239(2)(e)
Robyn Carlson, City Solicitor

 

5.

Opening Ceremonies

5.1

Call Open Session to Order

Mayor Letham called the Open Session of the Meeting to order at 2:00 p.m. Councillors I.  Breadner, P. Dunn, D. Elmslie, G. James, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, J. Pollard, K. Seymour-Fagan, H. Stauble, A. Veale and E. Yeo were in attendance.

Absent: Councillors G. Jilesen and S. Strangway

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk A. Rooth and various other staff members were also in attendance.

Early Departure: Councillor P. Dunn 3:25 p.m.

5.2

O Canada

​The Meeting was opened with the singing of 'O Canada'.

5.3

Moment of Silent Reflection

​The Mayor asked those in attendance to observe a Moment of Silent Reflection.

5.4

Adoption of Open Session Agenda

• CR2018-126
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  That the Agenda for the Open Session of the Regular Council Meeting of Tuesday, March 20, 2018, be adopted as circulated and with the following amendments:
  
  Addition - Consent Correspondence
  
  Item 11.2.3
  
  Planning Advisory Committee Recommendation PAC2018-017
  Part of Lots 8 and 9, Concession 3, Geographic Township of Manvers, and identified as 510 Telecom Road, Darmar Farms Inc. - Application D06-17-002
  Bob Clark, Principal Planner, Clark Consulting Services

  Carried

6.

Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest noted.

7.

Notices and Information by Members of Council and Staff

7.1

Council

Mayor Letham

• Inspector Mark Mitchell has been named the next police chief for the City of Kawartha Lakes Police Service, effective August 31, 2018.

Councillor Veale:

• Congratulations to the Woodville Minor Hockey Midgets who will be playing Norwich in the All Ontario Championships this weekend.

Councillor O'Reilly:

• United Way of City of Kawartha Lakes hosts the 50th Anniversary Community Champions Dinner March 22nd at 5:00 p.m. at Celebrations, Lindsay.
• The Kawartha Lakes Arts Council Annual General Meeting will be held March 29th at 6:00 p.m. at Celebrations, Lindsay.
• Lindsay and District Model Railroaders Annual Train Show will be April 7th and 8th from 10:00 a.m. to 4:00 p.m. at the Victoria Park Armoury.
• Business for the Arts is hosting the artsVest Kawartha Lakes Wrap Celebration at the Kawartha Gallery March 22nd from 5:00 to 6:00 p.m.
• March 20th is International Day of Happiness 2018.
• The Kawartha Lakes 'Oldtimers' hockey team will be travelling to Scotland to participate in a hockey tournament.
• Happy Easter.

7.2

Staff

8.

Matters from Closed Session

• Item 4.3
  
  The City Solicitor provided information and was given instruction relating to Ontario Municipal Board Case PL120217.

  Item 4.2

  CR2018-127
  Moved By Councillor Elmslie
  Seconded By Councillor Junkin

  That following member of the public be appointed to the Fenelon Landfill Public Review Committee: 

  Mike Wilson for a three (3) year term ending December 31, 2020.

  Carried

9.

Minutes

9.1

CC2018-05.9.1

Special Council Information Meeting of February 27, 2018
Regular Council Meeting of March 6, 2018

• CR2018-128
  Moved By Councillor Dunn
  Seconded By Councillor Breadner

  That the Minutes of the February 27, 2018 Special Council Information Meeting and the March 6, 2018 Regular Council Meeting, be received and adopted.

  Carried

9.2

CC2018-05.9.2

Executive Committee Meeting of February 8, 2018

• CR2018-129
  Moved By Councillor Pollard
  Seconded By Councillor Martin

  That the Minutes of the February 8, 2018 Executive Committee Meeting, be received.

  Carried

10.

Presentations and Deputations

10.1

CC2018-05.10.1

Proposed Maintenance and Liability Agreement - Hickory Beach
Ken Shipman

Ken Shipman, member of Hickory Beach Docking Association (HBDA), a subset of the Hickory Beach Association (HBA), attended Council to express their support of the proposed Maintenance and Liability Agreement with the City.  He advised that the HBA will incur and underwrite liability insurance and has established rules for use that would be overseen and enforced by elected Directors.  He noted that the proposed agreement will allow the community and all members of the public right-of-use of the property and mitigate liability to the City. Mr. Shipman responded to questions from members of Council.

• CR2018-130
  Moved By Councillor Martin
  Seconded By Councillor Pollard

  That the deputation of Ken Shipman, regarding Proposed Maintenance and Liability Agreement - Hickory Beach, be received.

  Carried

11.

Consent Matters

The following items were requested to be extracted from the Consent Agenda:

Councillor Elmslie  Items 11.1.1, 11.1.15 and 11.1.19
Councillor Junkin   Items 11.1.4
Councillor Stauble Items 11.2.1
Councillor Miller    Item 11.2.2

• Moved By Councillor Junkin
  Seconded By Councillor Martin

  That all of the proposed resolutions shown in Section 11.1 and 11.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered, save and except Items 11.1.1, 11.1.4, 11.1.15, 11.1.19, 11.2.1 and 11.2.2.

  Carried

11.1

Reports

11.1.1

RS2018-010

Hickory Beach Licensing Agreement
Robyn Carlson, City Solicitor and Acting Manager of Realty Services

• CR2018-147
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  That Section 1 of the Hickory Beach Licensing Agreement be amended by adding:
  
  "The Association shall have non-exclusive use of the property; the property may be used by the general public."

  Carried
• CR2018-148
  Moved By Councillor Elmslie
  Seconded By Councillor Martin

  That Section 15 of the Hickory Dock Licensing Agreement be amended to read as follows:
  
  "Termination Upon Notice and at End of Term: Each party has the right to terminate this agreement by giving 180 days prior written notice to the other party upon breach of the intent of the agreement by the 1st party."

  Carried
• CR2018-149
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  That Report RS2018-010, Hickory Beach Licensing Agreement, be received;

  That Council approves in principle the concept of licensing the use of property legally described as PIN 63125-0326, known as “Hickory Beach” in the former Township of Verulam, to the Hickory Beach Docking Association on a non-exclusive basis;

  That the Licensing Agreement, attached as Appendix A to Report RS2018-010, as amended, be approved; and

  That the Mayor and Clerk are authorized to execute an agreement substantially in the form as set out in Appendix A to Report RS2018-010.

  Carried

11.1.2

CAO2018-002

Local Improvement Loan Program - Agreement with Community Future Development Corporation
Ron Taylor, Chief Administrative Officer

• CR2018-131

  That Report CAO2018-002, Local Improvement Loan Program – Agreement with Community Futures Development Corporation (CFDC), be received;

  That the City of Kawartha Lakes provides $500,000 in matching loan funding for community improvements from the Contingency Reserve;

  That the Contingency Reserve be replenished with interest as improvement loans are paid back;

  That staff be authorized to initiate a city-wide Community Improvement Plan (CIP) in accordance with the requirements of the Planning Act and as generally outlined in Report CAO2018-002; and

  That the Mayor and Clerk be authorized to execute any agreement and/or promissory note to secure the maximum $500,000 interest-free loan from the CFDC to support community improvement projects.

  Carried

11.1.3

CAO2018-003

Transit Council Resolution CR2018-045 - Clarification
Ron Taylor, Chief Administrative Officer

• CR2018-132

  That Report CAO2018-003, Transit Council Resolution CR2018-045 – Clarification, be received.

  Carried

11.1.4

LIC2018-002

Canine Day Boarding
Alix Hick, Senior Licensing Officer
Richard Holy, Manager of Planning

• Moved By Councillor Junkin
  Seconded By Councillor Martin

  That Report LIC2018-002, Canine Day Boarding, be received; and

  That no further action be taken on the matter at this time.

  Motion Failed
• CR2018-150
  Moved By Councillor Elmslie
  Seconded By Councillor Breadner

  That Report LIC2018-002, Canine Day Boarding, be received; and

  That staff be directed to prepare an amendment to By-Law 2014-141, a By-Law to Licence, Regulate, and Govern Kennels in Kawartha Lakes, to include licensing provisions to permit and regulate canine day boarding facilities located in industrial and commercial zones within the City of Kawartha Lakes and report back by the end of the third quarter of 2018.  

  Carried

11.1.5

PUR2018-009

2018-22-CT St. Paul and Denniston Street Reconstruction
Launa Lewis, Supervisor Financial Services
Corby Purdy, Supervisor/Infrastructure, Design, Construction

• CR2018-133

  That Report PUR2018-009 2018-22-CT St. Paul and Denniston Street Reconstruction, be received;

  That Coco Paving Inc. of Bowmanville, be selected for the award of Tender 2018-22-CT St. Paul and Denniston Street Reconstruction for the tender price of $3,218,695.46, plus HST;

  That DM Wills Associates Ltd. be selected for the single source award for contract administration and inspection in the amount of $122,250 plus HST;

  That funds in the amount of $189,561 be transferred to the project from the Sewer Infrastructure Reserve to cover the balance of projects 998151701 and 998170502. The current balance of the reserve is $1,473,632;

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award this tender; and

  That Purchasing Division be authorized to issue a Purchase Order.

  Carried

11.1.6

PUR2018-010

2018-24-CT East Street Watermain Replacement in Bobcaygeon
Launa Lewis, Supervisor Financial Services
Corby Purdy, Supervisor/Infrastructure, Design, Construction

• CR2018-134

  That Report PUR2018-010 2018-24-CT East Street Watermain Replacement in Bobcaygeon, be received;

  That Balterre Contracting Ltd. of Peterborough, be selected for the award of Tender 2018-24-CT East Street Watermain Replacement in Bobcaygeon for the total tender price of $727,757.93, plus HST;

  That funds in the amount of $240,714 be transferred to the project from the Water Infrastructure Reserve to cover the balance of project 998170104. The current balance of the reserve is $1,311,574;

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award this tender; and

  That Purchasing Division be authorized to issue a Purchase Order.

  Carried

11.1.7

PUR2018-011

2018-19-CQ Design Services for Durham St. W., Glenelg St. W. and Bay Street
Launa Lewis, Supervisor Financial Services
Corby Purdy, Supervisor/Infrastructure, Design, Construction

• CR2018-135

  That Report PUR2018-011, 2018-19-CQ Design Services for Durham St. W., Glenelg St. W. and Bay Street, be received;

  That CIMA Canada of Bowmanville be selected for the award of Request for Quotation 2018-19-CQ Design Services for Durham St. W., Glenelg St. W. and Bay Street for the total cost of $61,025.73 plus HST;

  That the scope of work for Glenelg Street West design be added to capital program RD1803;

  That subject to the receipt of the required documents, the Mayor and City Clerk be authorized to execute the agreement to award Quotation 2018-19-CQ; and

  That the Purchasing Division be authorized to issue a purchase order.

  Carried

11.1.8

PUR2018-012

Quotation 2018-36-OQ Microsoft Enterprise Licensing Agreement
Ashley Wykes, Buyer

• CR2018-136

  That Report PUR2018-012, Quotation 2018-36-OQ Microsoft Enterprise Licensing Agreement, be received;

  That CDW Canada Corp. of Etobicoke be awarded Quotation 2018-36-OQ Microsoft Enterprise Licensing Agreement for a three year term for the total quotation amount of $724,611.00 (not including HST);

  That the option to renew this agreement for one additional three (3) year term be approved pending vendor performance and in accordance with the Purchasing Policy;

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute an agreement; and

  That the Financial Services Division be authorized to execute the purchase order to award this contract.

  Carried

11.1.9

PUR2018-013

Tender 2018-01-CT Construction of Concrete Sidewalks, Curbs and Gutters
Launa Lewis, Supervisor Financial Services
Corby Purdy, Supervisor/Infrastructure, Design, Construction

• CR2018-137

  That Report PUR2018-013 2018-01-CT Construction of Concrete Sidewalks, Curbs and Gutters, be received;

  That Signature Contractors of Oldcastle be selected for the award of Tender 2018-01-CT – Construction of Concrete Sidewalks, Curbs and Gutters for the tender price of $439,474.00 excluding HST;

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award Tender 2018-01-CT; and

  That the Financial Services Division be authorized to issue a purchase order.

  Carried

11.1.10

PLAN2018-017

Revision to Consolidated Fees By-Law
Richard Holy, Manager of Planning

• CR2018-138

  That Report PLAN2018-017, Revised Consolidated Fees By-Law, be received;

  That By-Law 2016-206 be amended to remove the following fees from Schedule E - Planning in the Consolidated Fees By-Law as follows;

  E – 1 Planning Fees
  Service Description	Unit	Fees Effective January 1, 2018
  OMB Appeal Processing Fee
  OMB Appeal Processing Fee      Consent or Minor Variance      Applications      All other Planning Act Applications	each	$150.00 $300.00

  That By-law 2016-206 be amended to include the following new fees in Schedule E – Planning in the Consolidated Fees By-Law as follows;

  E – 1 Planning Fees
  Service Description	Unit	Fees Effective January 1, 2018
  Administration
  Prescreening Application to Open a Road Allowance	each	$200.00
  Deeming By-law or Repeal of Deeming By-law
  Deeming Application where required as a condition of consent	each	$385.00
  Minor Variance
  Minor Variance for Approval of Accessibility Structures	each	$550.00 plus $220.00 advertising fee
  Preparation of Development Agreement
  Where required to facilitate the merger of one or more properties	each	$1,500.00

  That the fee amendments contained in Report PLAN2018-017 be approved; and

  That the attached By-law be forwarded to Council for adoption.

  Carried

11.1.11

PLAN2018-020

A By-law to Deem Lots 11 and 12, Registered Plan 291, Geographic Township of Fenelon, being 584 Birch Point Road (Kelly - D30-2018-003)
Janet Wong, Planner II

• CR2018-139

  That Report PLAN2018-020, A By-law to Deem Lots 11 and 12, Registered Plan 291, Geographic Township of Fenelon, being 584 Birch Point Road (Kelly - D30-2018-003), be received;

  That a Deeming By-law respecting Lots 11 and 12, Registered Plan 291, substantially in the form attached as Appendix D to Report PLAN2018-020, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

  Carried

11.1.12

PLAN2018-021

A By-law to Deem Lot 13, Registered Plan 55, Former Village of Bobcaygeon, being 235 Front Street West (Maguire - D30-2018-004)
Janet Wong, Planner II

• CR2018-140

  That Report PLAN2018-021, A By-law to Deem Lot 13, Registered Plan 55, former Village of Bobcaygeon, being 235 Front Street West (Maguire - D30-20018-004), be received;

  That a Deeming By-law respecting Lot 13, Registered Plan 55, substantially in the form attached as Appendix D to Report PLAN2018-021, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

  Carried

11.1.13

PLAN2018-027

An Application to Amend the Township of Manvers Zoning By-law 87-06 to remove the Holding (H) Symbol to Permit 3 Single Detached Dwellings on Part of Lot 25, Concession 8, Geographic Township of Manvers, now City of Kawartha Lakes - Woodland Hills Community Inc. and Watersmeet Corporation
Richard Holy, Manager of Planning

• CR2018-141

  That Report PLAN2018-027, Woodland Hills Community Inc. and Watersmeet Corporation - D06-17-032, be received for information;

  That a Zoning By-law Amendment respecting Application D06-17-032, substantially in the form attached as Appendix C to Report PLAN2018-027, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

  Carried

11.1.14

SOC2018-001

Children's Services Update and 2018 Funding Allocations
Janine Mitchell, Manager Social Services

• CR2018-142

  That Report SOC2018-01, 2018 Children’s Services Update and Funding Allocations, be received.

  Carried

11.1.15

WM2018-004

Adopt a Road Program
David Kerr, Manager Environmental Services

• CR2018-151
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  That Report WM2018-004, Adopt A Road Program, be received;

  That the City of Kawartha Lakes endorses the revised Adopt a Road Program as outlined in Report WM2018-004;

  That this policy applies to arterial and secondary roads only of classifications 1, 2, 3 and 4, in accordance with Policy 123 EPW 009, Roadway Level of Service Policy;

  That local roads can be included upon application; and

  That volunteers and groups participating in the current Adopt a Road Program be advised of the revised program changes in writing.

  Carried

11.1.16

WWW2018-005

2017 Annual Waterworks Summary Report
Julie Henry, Quality Management and Policy Coordinator

Attachments are available on the City Website at:
https://www.kawarthalakes.ca/en/living-here/water-and-wastewater-services.aspx

• CR2018-143

  That Report WWW2018-005, 2017 Annual Waterworks Summary Report, be received; in accordance with reporting requirements of Ontario Regulation 170/03 Schedule 22 under the Safe Drinking Water Act, 2002 for the following Municipal Residential Drinking Water Systems (DWS) owned by the City of Kawartha Lakes:

  • Birchpoint Estates DWS
  • Bobcaygeon DWS
  • Canadiana Shores DWS
  • Fenelon Falls DWS
  • Janetville DWS
  • King’s Bay DWS
  • Kinmount DWS
  • Lindsay DWS
  • Manilla DWS (Woods of Manilla)
  • Manorview DWS
  • Mariposa Estates DWS
  • Norland DWS
  • Omemee DWS (Victoria Glen)
  • Pinewood DWS
  • Pleasant Point DWS
  • Sonya DWS
  • Southview Estates DWS
  • Victoria Place DWS
  • Western Trent DWS
  • Woodfield DWS
  • Woodville DWS
  Carried

11.1.17

TR2018-004

Rescind Transit Charter Policy C 180 EPW 017
Todd Bryant, Manager of Fleet and Transit Services

• CR2018-144

  That Report TR2018-004, Rescind Transit Charter Policy C 180 EPW 017, be received;

  That Council rescinds Transit Charter policy C 180 EPW 017; and

  That the attached Management Directive titled Transit Charters, be adopted and updated as necessary by Staff in accordance with Council Policy CP2016-003 (City of Kawartha Lakes – Policy System), as amended.

  Carried

11.1.18

RD2018-001

Potential to Utilize City Owned Pits for the Provision of Gravel for City Wide Gravel Resurfacing
David Lembke, Acting West Maintenance Area Manager

• CR2018-145

  That Report RD2018-001, Potential to Utilize City Owned Pits for the Provision of Gravel for City Wide Gravel Resurfacing, be received; and

  That Staff be directed to maintain pit operation practices to provide aggregate for operational needs and to supply gravel to the capital gravel program where deemed feasible by the Director of Public Works.

  Carried

11.1.19

RD2018-002

Rescind Installation of Banners Over City Roads Policy
Bryan Robinson, Director of Public Works

• CR2018-152
  Moved By Councillor Junkin
  Seconded By Councillor Martin

  That Report RD2018-002, Rescind Installation of Banners Over City Roads Policy, be received;

  That Council rescinds Installation of Banners Over City Roads policy C 140 EPW 012; and

  That the attached Management Directive titled Installation of Banners Over City Roads be adopted and updated as necessary by Staff in accordance with Council Policy CP2016-003 (City of Kawartha Lakes – Policy System), as amended.

  Carried

11.2

Correspondence

11.2.1

CC2018-05.11.2.1

Memo - Per Diem and Mileage Compensation for Council Members Serving on Committees/Boards/Agencies (2018-2022 Council Term)
Mayor Andy Letham (on behalf of Executive Committee)

• CR2018-153
  Moved By Councillor Stauble
  Seconded By Councillor Martin

  That the memorandum from Mayor Letham, on behalf of Executive Committee and dated March 20 2018, be received.

  Carried
• CR2018-154
  Moved By Councillor Dunn
  Seconded By Councillor Miller

  That mileage paid to any Council Member for attendance at any committee, board or agency, on behalf of the City of Kawartha Lakes, in fulfilling their responsibilities as a member of Council, be compensated through the established Council budget and not through any budget of that committee, board or agency;

  That no Per Diems be paid to any Council Member for attendance at any committee, board or agency meeting, on behalf of the City of Kawartha Lakes, in fulfilling their responsibilities as a committee, board or agency appointee;

  That any committee, board or agency that currently budgets mileage and/or per diems as compensation to City of Kawartha Lakes Council Members be requested to eliminate this compensation from their budgets effective the 2018-2022 term of Council; and

  That the necessary by-law and/or policy amendment(s) be brought forward to Council for approval by end of Q2, 2018.

  Recorded (Voted)	For	Against	Absent
  Mayor Letham	X
  Councillor Breadner	X
  Councillor Dunn	X
  Councillor Elmslie	X
  Councillor James	X
  Councillor Jilesen			X
  Councillor Junkin		X
  Councillor Macklem		X
  Councillor Martin	X
  Councillor Miller	X
  Councillor O'Reilly	X
  Councillor Pollard		X
  Councillor Seymour-Fagan	X
  Councillor Stauble		X
  Councillor Strangway			X
  Councillor Veale	X
  Councillor Yeo		X
  Results	10	5	2

  Carried

  A recorded vote was requested by Mayor Letham.

11.2.2

CC2018-05.11.2.2

Memo - Scheduling of Council and Committee Meetings (2018-2022 Council Term)
Mayor Andy Letham (on behalf of Executive Committee)

• Moved By Councillor Miller
  Seconded By Councillor Martin

  That the memorandum from Mayor Letham, on behalf of the Executive Committee, and dated March 20 2018, regarding Scheduling of Council and Committee Meetings (2018-2022 Council Term), be received; and

  That the matter be referred back to staff to further explore options for the scheduling of meetings, effective the next term of Council.

  Motion Failed
• CR2018-155
  Moved By Councillor Elmslie
  Seconded By Councillor Martin

  That the memorandum from Mayor Letham, on behalf of the Executive Committee, and dated March 20 2018, regarding Scheduling of Council and Committee Meetings (2018-2022 Council Term) be received; and

  That Option 1, Status Quo, be approved with the exception that one (1) Regular Council Meeting each quarter be scheduled in the evening at the discretion of the Mayor, effective the next term of Council (2018-2022).

  Carried

  Councillor Dunn left the Council Chambers at 3:35 p.m. and did not return.

11.2.3

CC2018-05.11.2.3

Planning Advisory Committee Recommendation PAC2018-017
Part of Lots 8 and 9, Concession 3, Geographic Township of Manvers, and identified as 510 Telecom Road, Darmar Farms Inc. - Application D06-17-002
Bob Clark, Principal Planner, Clark Consulting Services

• CR2018-146

  That the March 15, 2018 correspondence from Bob Clark, Principal Planner, Clark Consulting Services, regarding Planning Advisory Committee Recommendation PAC2018-017, Part of Lots 8 and 9, Concession 3, Geographic Township of Manvers, and identified as 510 Telecom Road, Darmar Farms Inc. - Application D06-17-002, be received.

  Carried

11.3

Items Extracted from Consent

12.

Committee of the Whole and Planning Committee Minutes

12.1

CC2018-05.12.1

Planning Advisory Committee Meeting of March 7, 2018

Councillor Stauble requested that Planning Advisory Committee Recommendation PAC2018-017, be extracted.

• CR2018-156
  Moved By Councillor O'Reilly
  Seconded By Councillor Miller

  That the Minutes of the March 7, 2018 Planning Advisory Committee Meeting be received and the recommendations be adopted, save and except recommendation PAC2018-017.

  Carried

• PAC2018-017

  Moved By Councillor Stauble
  Seconded By Councillor Junkin

  That Report PLAN2018-023, respecting Part of Lots 8 and 9, Concession 3, Geographic Township of Manvers, and identified as 510 Telecom Road, Darmar Farms Inc. – Application D06-17-002, be received;

  That application D06-17-002 be referred back to staff for a legal review to ensure due diligence regarding liability, noise issues and contractual issues.

  Recorded (Voted)	For	Against	Absent
  Mayor Letham		X
  Councillor Breadner		X
  Councillor Dunn			X
  Councillor Elmslie	X
  Councillor James		X
  Councillor Jilesen			X
  Councillor Junkin	X
  Councillor Macklem	X
  Councillor Martin	X
  Councillor Miller		X
  Councillor O'Reilly		X
  Councillor Pollard		X
  Councillor Seymour-Fagan		X
  Councillor Stauble	X
  Councillor Strangway			X
  Councillor Veale		X
  Councillor Yeo		X
  Results	5	9	3

  Motion Failed

  A recorded vote was requested by Councillor Stauble.

• CR2018-157
  Moved By Councillor O'Reilly
  Seconded By Councillor James

  That Report PLAN2018-023, respecting Part of Lots 8 and 9, Concession 3, Geographic Township of Manvers, and identified as 510 Telecom Road, Darmar Farms Inc. – Application D06-17-002, be received;

  That a Zoning By-law Amendment respecting application D06-17-002, substantially in the form attached as Appendix D to Report PLAN2018-023, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

   

  Carried

13.

Petitions

14.

Other or New Business

15.

By-Laws

• The mover requested the consent of Council to read the by-laws by number only.

  CR2018-158
  Moved By Councillor Stauble
  Seconded By Councillor Pollard

  That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.7 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  Carried

15.1

By-Laws by Consent

15.1.1

By-law 2018-041

A By-law to Repeal By-law 2017-090, being a By-law to Appoint an Inspector and Municipal Law Enforcement Officer for the City of Kawartha Lakes (A. Yurick)

15.1.2

By-law 2018-042

A By-law to Amend By-law 2017-216, being a By-law to Regulate Fences in the City of Kawartha Lakes
(Amendment No. 1)

15.1.3

By-law 2018-043

A By-law to Amend By-law 2016-206, the Consolidated Fees By-law in the City of Kawartha Lakes (Amendment No. 8)

15.1.4

By-law 2018-044

A By-law to Deem Part of a Plan of Subdivision, previously Registered for Lands within Kawartha Lakes, Not to be a Registered Plan of Subdivision in Accordance with the Planning Act, PIN 631270423 (LT), Described as Lot 13, Registered Plan 55, Former Village of Bobcaygeon, now City of Kawartha Lakes (235 Front Street West – Maguire)

15.1.5

By-law 2018-045

A By-law to Deem Part of a Plan of Subdivision, Previously Registered for Lands within Kawartha Lakes, Not to be a Registered Plan of Subdivision In Accordance with the Planning Act, PIN 631650702 (LT) and PIN 631650703 (LT), Described as Lot 11 and Lot 12, Registered Plan 291, Geographic Township of Fenelon, now City of Kawartha Lakes (584 Birch Point Road – Kelly)

15.1.6

By-law 2018-046

A By-law to Amend the Township of Manvers Zoning By-law 87-06 to Remove the Holding (H) Symbol from a Zone Category on Property within the City of Kawartha Lakes (Woodland Hills Community Inc. and Watersmeet Corporation)

15.1.7

By-law 2018-047

A By-law to Amend the City of Kawartha Lakes Oak Ridges Moraine Zoning By-law No. 2005-133 to Rezone Land within the City of Kawartha Lakes (510 Telecom Road – Darmar Farms Inc.)

15.2

By-Laws Extracted from Consent

16.

Notice of Motion

17.

Closed Session (If Not Completed Prior to Open Session)

18.

Matters from Closed Session

19.

Confirming By-Law

19.1

By-law 2018-048

A By-law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, March 20, 2018

• CR2018-159
  Moved By Councillor Macklem
  Seconded By Councillor Breadner

  That a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, March 20, 2018 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  Carried

20.

Adjournment

• CR2018-160
  Moved By Councillor Yeo
  Seconded By Councillor Breadner

  That the Council Meeting adjourn at 3:56 p.m.

  Carried

  Read and adopted this 10th day of April, 2018.