The Corporation of the City of Kawartha Lakes

MINUTES

SPECIAL COUNCIL MEETING

Meeting #:	CC2017-09
Date:	Tuesday, March 28, 2017
Time:	Open Session Commencing at 8:45 a.m.
Location:	Coronation Hall 1 King Street West Omemee, Ontario

MEMBERS:

• Mayor Andy Letham
• Councillor Isaac Breadner
• Councillor Pat Dunn
• Councillor Doug Elmslie
• Councillor Gord James
• Councillor Gerard Jilesen
• Councillor Brian S. Junkin
• Councillor Rob Macklem
• Councillor Mary Ann Martin
• Councillor Gord Miller
• Councillor Patrick O'Reilly
• Councillor John Pollard
• Councillor Kathleen Seymour-Fagan
• Councillor Heather Stauble
• Councillor Stephen Strangway
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.

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1.

CALL TO ORDER

Mayor Letham called the meeting to order at 8:45 a.m. Councillors I. Breadner, D. Elmslie, G. Jilesen, B. Junkin, M.A. Martin, G. Miller, P. O'Reilly, J. Pollard, K. Seymour-Fagan, S. Strangway and A. Veale were in attendance.

CAO R. Taylor, City Clerk J. Currins, all Directors and various other staff were also in attendance.

Late Arrivals:  Councillor P. Dunn   8:47 a.m.
Councillor H. Stauble  8:47 a.m.
Councillor G. James  8:51 a.m.

2.

ADOPTION OF AGENDA

• CR2017-261
  Moved By Councillor Strangway
  Seconded By Councillor Pollard

  RESOLVED THAT the Agenda for the Open Session of the Special Council Meeting of Tuesday, March 28, 2017, be adopted as circulated.

  CARRIED

3.

DISCLOSURE OF PECUNIARY INTEREST

There were no declarations of pecuniary interest noted.

4.

PUBLIC INFORMATION

4.1

Presentations

4.1.1

CC2017-09.4.1.1

Andy Letham, Mayor
Ron Taylor, CAO
Welcome and Agenda Overview
Strategic Plan Update
2016 Accomplishments and Annual Report
2017 Directions

​Mayor Letham welcomed everyone to Coronation Hall in Omemee for this Special Council Meeting and noted that the meeting was anticipated to conclude around noon. CAO Taylor reviewed the Strategic Plan adopted by C ouncil provided an update on the achievements of the 2016 goals and what the Plan focuses on in 2017. CAO Taylor provided Council with an Annual Operating Report that highlights the accomplishments of each department for 2016 and the Directions for 2017. He answered questions put forth by members of Council. A copy of the presentation is available in the Clerk's Office.

• CR2017-262
  Moved By Councillor Martin
  Seconded By Councillor Breadner

  RESOLVED THAT the presentation by CAO Taylor, regarding the Strategic Plan Update, 2016 Accomplishments and Annual Report and the 2017 Directions, be received.

  CARRIED

4.1.2

CC2017-09.4.1.2

Ron Taylor, CAO
2016 Core Service Review Updates
2017 Reviews and Implementation

​CAO Taylor provided an update on the Core Service Review. He reviewed the initial objective of the review and of the 49 projects in the initial review, 37 are complete and 12 require further Council direction. CAO Taylor reviewed the items that will be dealt with in 2017 as well as the areas that will form part of Phase 2 including reviews of the Airport, Conservation Authorities and Roads Depots. He and Directors answered questions put forth by members of Council. A copy of the presentation is available in the Clerk's office.

Council recessed at 10:31 a.m. and reconvened at 10:50 a.m.

• CR2017-263
  Moved By Councillor Martin
  Seconded By Councillor Veale

  RESOLVED THAT the presentation by CAO Taylor providing an overview of the 2016 Core Service Review Updates and the 2017 Reviews and Implementation, be received.

  CARRIED

4.1.3

CC2017-09.4.1.3

Ron Taylor, CAO
Mary-Anne Dempster, Director of Corporate Services
2018 Budget Process and 2017 Budget Process Debrief

​Director Dempster explained some of the challenges with the 2017 budget process. She provided Council with a proposed 2018 budget process and reviewed it in detail. The proposed budget process outlines the various responsibilities for staff and review with Council with anticipated budget adoption by year end. She answered questions put by members of Council. A copy of the presentation is available in the Clerk's Office.

• CR2017-264
  Moved By Councillor Junkin
  Seconded By Councillor Miller

  RESOLVED THAT the presentation by CAO Taylor and Director of Corporate Services Dempster regarding the 2018 Budget Process and 2017 Budget Process Debrief, be received; and
  THAT the general framework of the budget calendar presented, be approved.

   

  CARRIED

4.1.4

CC2017-09.4.1.4

Andy Letham, Mayor
Ron Taylor, CAO
2018-2022 Council Resources 

​Mayor Letham stated with the decision of Council to reduce the number of Councillors for the next term of Council that planning must begin for the transition to eight members of Council. CAO Taylor provided an overview of the areas that will need to be reviewed during 2017 in preparation for the 2018 municipal election cycle. He outlined what is changing, physical space considerations, policy considerations, corporate supports, structural supports and the transition requirements. CAO Taylor anticipates that the majority of this work will be completed by year end in anticipation of the start of the 2018 municipal election campaign. He answered questions put forth by members of Council. A copy of the presentation is available in the Clerk's office.

• CR2017-265
  Moved By Councillor Pollard
  Seconded By Councillor Stauble

  RESOLVED THAT the presentation by Mayor Letham and CAO Taylor regarding 2018-2022 Council Resources, be received.

  CARRIED

8.

CONFIRMING BY-LAW

• CR2017-266
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor James

  RESOLVED THAT a by-law to confirm the proceedings of a Special Council Meeting held Tuesday, March 28, 2017 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

9.

ADJOURNMENT

• CR2017-267
  Moved By Councillor Elmslie
  Seconded By Councillor Martin

  RESOLVED THAT the Council Meeting adjourn at 12:00 noon.

  CARRIED

  Read and adopted this 21st day of April, 2017.