The Corporation of the City of Kawartha Lakes

MINUTES

REGULAR COUNCIL MEETING

Meeting #:	CC2017-02
Date:	Tuesday, January 24, 2017
Time:	Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

MEMBERS:

• Mayor Andy Letham
• Councillor Isaac Breadner
• Councillor Pat Dunn
• Councillor Doug Elmslie
• Councillor Gord James
• Councillor Gerard Jilesen
• Councillor Brian S. Junkin
• Councillor Rob Macklem
• Councillor Mary Ann Martin
• Councillor Gord Miller
• Councillor Patrick O'Reilly
• Councillor John Pollard
• Councillor Kathleen Seymour-Fagan
• Councillor Heather Stauble
• Councillor Stephen Strangway
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.

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1.

CALL TO ORDER

Mayor Letham called the Meeting to order at 2:00 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, J. Pollard, K. Seymour-Fagan, H. Stauble, S. Strangway, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, City Clerk J. Currins and various other staff members were also in attendance.

5.

OPENING CEREMONIES

5.4

Adoption of Open Session Agenda

• CR2017-041
  Moved By Councillor Martin
  Seconded By Councillor Stauble

  RESOLVED THAT the Agenda for the Open Session of the Regular Council Meeting of Tuesday, January 24, 2017, be adopted as circulated and with the following amendments:

  Additions:

  9.1     Brad Craig, Dillon Consulting Limited
            Dan Brandao, Ministry of Transportation
            Replacement of Stoney Creek Culverts on Highway 35, City of Kawartha Lakes
            Request for Noise By-law Exemption
            Item 10.1.3 on the Agenda

   

  9.2     Mike Barkwell
            Planning Approvals Task Force
            Item 10.4.1 on the Agenda

  CARRIED

10.

CONSENT MATTERS

The following items were requested to be extracted from the Consent Agenda:

Mayor Letham Item 10.1.1
Councillor Elmslie Item 10.1.2
Councillor Stauble Item 10.1.3
Councillor Junkin Item 10.3.1
Councillor O'Reilly Item 10.3.5 due to his pecuniary interest.

• Moved By Councillor Yeo
  Seconded By Councillor Breadner

  RESOLVED THAT all of the proposed resolutions shown in Section 10.1, 10.2 and 10.3 of the Agenda be approved and adopted by Council in  the order that they appear on the agenda and sequentially numbered.

  CARRIED

15.

BY-LAWS

The mover requested the consent of Council to read the by-laws by number only.

• Moved By Councillor Elmslie
  Seconded By Councillor James

  RESOLVED THAT the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.12 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

15.1

By-Laws by Consent

18.

CONFIRMING BY-LAW

• CR2017-074
  Moved By Councillor James
  Seconded By Councillor Veale

  RESOLVED THAT a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, January 24, 2017 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

5.

OPENING CEREMONIES

5.1

Call Open Session to Order

This item was dealt with in Item 1.

6.

DISCLOSURE OF PECUNIARY INTEREST

Councillor Elmslie declared a pecuniary interest with regard to Item 10.3.5 as he and his brother own property adjacent to the subject lands.

7.

MATTERS FROM CLOSED SESSION

8.

PUBLIC INFORMATION

8.1

Presentations

8.4

Notices and Information by Members of Council and Staff

8.4.1

Council

Councillor Miller extended an invitation to the Burnt River Chili Cook Off that will be held at the Burnt River Community Centre on Saturday, January 28, 2017.

Councillor Yeo announced with regret that Mr. Bill Shields, WWII Veteran and Coboconk Businessman, has passed away. A Celebration of Life will be held at the former Queen Street United Church on Saturday, January 28, 2017.

Councillor Elmslie advised that the first Snow Shoe Race to be held within the City of Kawartha Lakes will take place in Fenelon Falls on Sunday, February 5, 2017. The event will be recognized by the Ontario Snow Shoeing Association and the event will include an ice fishing demonstration as well as curling on Cameron Lake.

Councillor O'Reilly made the following announcements:

• National Eating Disorder Awareness Week will be held on February 1, 2017 to February 7, 2017.
• The grand opening of Planet Fitness in Lindsay will be held on January 25, 2017.
• Big Brothers and Big Sisters of Kawartha Lakes-Halliburton will be hosting Bowl for Kids Sake on Saturday, February 25, 2017.
• Big Brothers and Big Sisters of Kawartha Lakes-Halliburton hosted Wing Fest at the Lindsay Armoury on Saturday, January 21, 2017. Over 250 people attended the event which raised over $16,000.00.

9.

DEPUTATIONS

9.1

CC2017-02.9.1

Brad Craig, Dillon Consulting Limited
Dan Brandao, Ministry of Transportation
Replacement of Stoney Creek Culverts on Highway 35, City of Kawartha Lakes
Request for Noise By-law Exemption
Item 10.1.3 on the Agenda

Brad Craig, of Dillon Consulting Limited, and Dan Brandao, of the Ministry of Transportation, provided an overview of their request for a noise by-law exemption for the replacement of the Stoney Creek culverts on Highway 35 South of Lindsay. Mr. Craig provided an overview of the construction project which involve the temporary closure of Highway 35 and a traffic detour. Mr. Craig reviewed the detour which will divert traffic onto Mount Horeb Road and Highway 7 and also reviewed the efforts that will be taken to ensure that large commercial traffic follows the detour route. They discussed the Ministry's commitment for the enforcement of detour routes and rehabilitation work required on City roads used as a detour should they be damaged. Mr. Craig and Mr. Brandao responded to questions from Council.

• CR2017-043
  Moved By Councillor Stauble
  Seconded By Councillor James

  RESOLVED THAT the presentation by Brad Craig, Dillon Consulting Limited, and Dan Brandao, Ministry of Transportation, regarding the request for noise by-law exemption for the replacement of the Stoney Creek culverts on Highway 35 south of Lindsay, be received.

  CARRIED

9.2

CC2017-02.9.2

Mike Barkwell
Planning Approvals Task Force
Item 10.4.1 on the Agenda

Mr. Barkwell discussed the need for new development in the Fenelon Falls area and the frustration that is experienced by developers with the planning process. It was noted that the recommendations identified by the Planning Approvals Task Force must be implemented to improve the process but he was concerned that staff who are currently over burdened are expected to implement the recommendations. Mr. Barkwell responded to questions from Council.

• CR2017-044
  Moved By Councillor Breadner
  Seconded By Councillor Macklem

  RESOLVED THAT the deputation of Mike Barkwell, regarding the Planning Approvals Task Force, be received.

  CARRIED

12.

COMMITTEE OF THE WHOLE AND PLANNING COMMITTEE MINUTES

12.1

CC2017-02.12.1

Minutes, Planning Committee Meeting
January 11, 2017

• CR2017-061
  Moved By Councillor O'Reilly
  Seconded By Councillor James

  RESOLVED THAT the Minutes of the January 11, 2017 Planning Committee Meeting be received and the recommendations be adopted.

  CARRIED

2.

ADOPTION OF CLOSED SESSION AGENDA

3.

DISCLOSURE OF PECUNIARY INTEREST IN CLOSED SESSION ITEMS

4.

CLOSED SESSION

5.

OPENING CEREMONIES

5.2

O Canada

The Meeting was opened with the singing of 'O Canada'.

5.3

Moment of Silent Reflection

The Mayor asked those in attendance to observe a Moment of Silent Reflection.

8.

PUBLIC INFORMATION

8.1

Presentations

8.1.1

CC2017-02.8.1.1

Chris Marshall, Director of Development Services
John Pollard, Councillor and Planning Approvals Task Force Chair
Core Service Review
Presentation - Planning Approvals Task Force

Councillor Pollard and Director Marshall provided an overview of the recommendations that have been put forward by the Planning Approvals Task Force. The Planning Approvals Task Force was established by Council on November 24, 2015 with a mandate to find ways of improving the customer experience when dealing with planning related matters. Council was advised that after a series of sixteen meetings, including public consultation, the Task Force compiled a list of recommended actions as well as timelines for their implementation. The Task Force has also recommended a semi-annual report be completed which will outline whether or not the recommended timelines have been met. Councillor Pollard and Director Marshall responded to questions from Council.

• CC2017-042
  Moved By Councillor Strangway
  Seconded By Councillor Martin

  RESOLVED THAT the presentation by Councillor Pollard and Director Marshall, regarding the Planning Approvals Task Force, be received.

  CARRIED

8.4

Notices and Information by Members of Council and Staff

8.4.2

Staff

Director Sutherland advised that public consultation sessions for the Basic Income Guarantee Program will be held in the Victoria Room at City Hall on Thursday, January 26, 2017 from 1:30 to 3:30pm and from 6:30 to 8:30pm.

10.

CONSENT MATTERS

10.4

Items Extracted from Consent

10.4.1

DEV2017-001

Chris Marshall, Director of Development Services
Core Service Review
Report - Planning  Approvals Task Force

• CR2017-054
  Moved By Councillor Pollard
  Seconded By Councillor Breadner

  RESOLVED THAT Report DEV2017-001, Planning Approvals Task Force Recommendations, be received;
  THAT staff be directed to implement the recommendations outlined in Report DEV2017-001 Planning Approvals Task Force Recommendations; and
  THAT the Director of Development Services report to the Planning Committee and Council semi-annually, starting in June 2017, outlining the implementation status of the recommendations listed in Report DEV2017-001 Planning Approvals Task Force Recommendations.

  CARRIED

11.

COMMITTEE OF THE WHOLE

10.

CONSENT MATTERS

10.1

Correspondence

10.1.1

CC2017-02.10.1.1

Mayor Andy Letham
Role of the Executive Committee

• CR2017-056
  Moved By Councillor Dunn
  Seconded By Councillor O'Reilly

  RESOLVED THAT the Memo from Mayor Letham dated January 24, 2017, regarding the Executive Committee, be received; and
  THAT the Terms of Reference for the Executive Committee be amended to a two year term.

  CARRIED

10.1.3

CC2017-02.10.1.3

Brad Craig, Dillon Consulting Limited
Ministry of Transportation, Ontario
Replacement of Stoney Creek Culverts on Highway 35, City of Kawartha Lakes
Request for Noise By-law Exemption

• Moved By Councillor Stauble

  RESOLVED THAT the December 14, 2016 correspondence from Brad Craig, Dillon Consulting Limited Project Manager, requesting an exemption from the City's Noise By-law, be received;
  THAT the construction activities for the replacement of the Stoney Creek Culverts on Highway 35, located approximately 6 km south of Lindsay, not be exempted from the City's Noise By-law 2005-025; and
  THAT the contractor be required to provide written notice, to all property owners within 500 meters and the City, of the construction schedule a minimum of 14 days prior to the commencement of construction activities.

  MOTION FAILED
• CR2017-055
  Moved By Councillor James
  Seconded By Councillor Miller

  RESOLVED THAT the December 14, 2016 correspondence from Brad Craig, Dillon Consulting Limited Project Manager, requesting an exemption from the City's Noise By-law, be received;
  THAT the construction activities for the replacement of the Stoney Creek Culverts on Highway 35, located approximately 6 km south of Lindsay, be exempted from the City's Noise By-law 2005-025, as amended, from September 5, 2017 to December 22, 2017; and
  THAT the contractor be required to provide written notice, to all property owners within 500 meters and the City, of the construction schedule a minimum of 14 days prior to the commencement of construction activities.

  CARRIED

10.1.2

CC2017-02.10.1.2

Councillor Doug Elmslie
Township of Zorra Resolution
The Cost of Hydro for Rural Residents

• CR2017-057
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  RESOLVED THAT the December 6, 2016 correspondence from the Township of Zorra, regarding the cost of hydro for rural residents, be received and supported.

  CARRIED

10.3

Reports

10.3.1

CLK2017-001

Judy Currins, City Clerk
2018 Municipal Election - Voting Method

• CR2017-058
  Moved By Councillor Junkin
  Seconded By Councillor Martin

  RESOLVED THAT Report CLK2017-001, 2018 Municipal Election – Voting Method, be received.

  CARRIED
• Moved By Councillor Dunn
  Seconded By Councillor Yeo

  RESOLVED THAT the voting method of mail in ballot with tabulators for the 2018 municipal election , be approved;
  THAT a by-law be presented to authorize the mail in ballot alternative voting method for the 2018 municipal election;
  THAT the use of optical scanning vote tabulators at the 2018 municipal election, be approved; and
  THAT a by-law be presented to authorize the use of optical scanning vote tabulators for the 2018 municipal election.

  Recorded (Voted)	For	Against	Absent
  Mayor Letham		X
  Councillor Breadner		X
  Councillor Dunn	X
  Councillor Elmslie		X
  Councillor James		X
  Councillor Jilesen		X
  Councillor Junkin		X
  Councillor Macklem		X
  Councillor Martin	X
  Councillor Miller		X
  Councillor O'Reilly		X
  Councillor Pollard	X
  Councillor Seymour-Fagan		X
  Councillor Stauble	X
  Councillor Strangway		X
  Councillor Veale		X
  Councillor Yeo	X
  Results	5	12	0

  MOTION FAILED
• CR2017-059
  Moved By Councillor James
  Seconded By Councillor Strangway

  RESOLVED THAT the alternative voting method of telephone/internet for the 2018 municipal election, be approved;
  THAT a by-law be presented to authorize the telephone/internet voting method for the 2018 municipal election.

  CARRIED

10.3.5

PUR2017-017

Launa Lewis, Buyer
Sara Beukeboom, Strategy and Performance Officer
Jorg Petersen, Manager, Buildings and Properties, Community Services
2017-011-SS Contract Administration for Affordable Housing and City Office Space

Councillor O'Reilly identified a pecuniary interest as he owns land adjacent to the subject lands.

• CR2017-060
  Moved By Councillor Yeo
  Seconded By Councillor Miller

  RESOLVED THAT Report PUR2017-011, 2017-011-SS Contract Administration for Affordable Housing and City Office Space, be received;
  THAT the Contract Administration for the actual erection of the Affordable Housing and City Office Space project, be carried out using a construction management approach, as outlined in this report;
  THAT Chamberlain Architect Services Limited of Burlington, ON, be selected for the award Single Source 2017-011-SS Contract Administration for Affordable Housing and City Office Space for the total amount of $298,327.00 plus HST of $38,783.00;
  THAT in keeping with the construction management approach, subject to managing within the approved budget for all aspects of this project, that the Mayor and Clerk be authorized to approve execution of all construction contracts associated with the delivery of this project; and
  THAT Purchasing Division be authorized to issue the purchase orders.

  CARRIED

15.

BY-LAWS

15.1

By-Laws by Consent

15.1.1

CR2017-062

A by-law to authorize the use of voting and vote-counting equipment, the use of alternative voting methods and to authorize advance voting in the City of Kawartha Lakes

15.1.2

CR2017-063

A by-law to authorize the sale of municipally owned property legally described as Part of Block 17 Registered Plan No. 109, in the former Geographic Village of Omemee, City of Kawartha Lakes designated as Part 3 on Reference Plan 57R-6008 being part of PIN 63256-0388 (LT) (Vacant Lot adjacent to 46 Sturgeon Street North, Omemee, Ward 15)