The Corporation of the City of Kawartha Lakes

MINUTES

SPECIAL COUNCIL INFORMATION MEETING

Meeting #:CC2017-17
Date:
Time:
Open Session Commencing at 1:00 p.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
MEMBERS:
  • Mayor Andy Letham
  • Councillor Isaac Breadner
  • Councillor Pat Dunn
  • Councillor Doug Elmslie
  • Councillor Gord James
  • Councillor Gerard Jilesen
  • Councillor Brian S. Junkin
  • Councillor Rob Macklem
  • Councillor Mary Ann Martin
  • Councillor Gord Miller
  • Councillor Patrick O'Reilly
  • Councillor John Pollard
  • Councillor Kathleen Seymour-Fagan
  • Councillor Heather Stauble
  • Councillor Stephen Strangway
  • Councillor Andrew Veale
  • Councillor Emmett Yeo
Accessible formats and communication supports are available upon request.

Mayor Letham called the meeting to order at 1:01 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, J. Pollard, K. Seymour-Fagan, H. Stauble, S. Strangway, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, Deputy Clerk J. Watts and various other staff were also in attendance.

Early Departures:
Councillor Miller: 3:46 p.m.
Councillor James: 3:51 p.m.

Adam Found, Manager Corporate Assets
Gabe Metron (City Wide) Regional Director at Public Sector Digest Inc.
Asset Management Plan (AMP)

​Dr. Found announced that he was pleased to introduce this plan after many years of work, and stated that the full plan will be released to the public as part of a report to Council at the July 11, 2017 Regular Council Meeting. He gave an overview of Asset Management, and the role of the Corporate Assets division including their role in grant eligibility, and the creation of the Asset Management Plan. The overview of the 2017 Asset Management Plan included general parameters, asset portfolio replacement costs including infrastructure deficit, lifecycle and non-lifecycle capital replacement, growth-related capital replacement, and an emphasized need to achieve sustainability. A copy of the presentation is available in the Clerk's Office. Dr. Found and CAO Taylor responded to questions put forward by members of Council.

Councillor Breadner left the meeting at 2:21 p.m.

Gabe Metron, from Public Sector Digest Inc., gave an overview of his organization, and their involvement in the creation of the Asset Management Plan. He also identified the balance a municipality must make between Asset Management and Service Management. His overview of the 2017 Asset Management Plan identified the City's planning needs for the $3.2 billion worth of assets held by the City of Kawartha Lakes. A State of the Infrastructure Report highlighted current asset values, condition assessment, and forecast needs each for the City's road network, natural resources, facilities, water and wastewater systems, bridges and culverts, storm sewers, vehicles, land improvements, and machinery and equipment. A copy of the presentations is available in the Clerk's Office. Mr. Metron responded to questions put forward by members of Council.
  • CR2017-461
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Pollard

    RESOLVED THAT the presentation by Adam Found and Gabe Metron, regarding the Asset Management Plan, be received.

    CARRIED

    Council recessed the meeting at 2:43 p.m. and returned at 2:52 p.m.

Mary-Anne Dempster, Director of Corporate Services
Carolyn Daynes, City Treasurer
Asset Management Financing Plan

​Ms. Daynes gave an overview of the integration of the financing plan and the Asset Management Plan. She highlighted specific figures of the financing plan, including tax support asset replacement, debt increase impact, water and wastewater asset management, and the growth forecast. Ms. Dempster stated that since the Core Service Review provided an understanding of the level of services that the City will offer, and the Asset Management Plan identified how much the costs for those services would cost in the future, she then presented options for financing this plan. She also presented an Operational 5 year Tax Support forecast, identifying pressures from increases in winter control expenses, WSIB costs, and removal of land sales to fund operations. She highlighted 4, 5, 6, and 7 year tax support sustainability options for financing the asset plan. Ms. Dempster noted that decisions need to be made regarding phase-ins for tax support and user rates, and whether low-cost debt should be accessed now. A copy of their presentation is available in the Clerk's Office. Ms. Daynes and Ms. Dempster responded to questions put forward by the members of Council.

Councillor Breadner returned to the meeting at 3:47 p.m.

  • CR2017-462
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Yeo

    RESOLVED THAT the presentation by Carolyn Daynes and Mary-Anne Dempster, regarding the Asset Management Financing Plan, be received.

    CARRIED
  • CR2017-463
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Veale

    RESOLVED THAT a by-law to confirm the proceedings of a Special Council Information Meeting held Tuesday, May 30, 2017 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

    CARRIED
  • CR2017-464
    Moved ByCouncillor Macklem
    Seconded ByCouncillor Yeo

    RESOLVED THAT the Special Council Information Meeting adjourn at 3:59 p.m.

    CARRIED

    Read and adopted this 27th day of June, 2016.

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