The Corporation of the City of Kawartha Lakes

Minutes

Committee of the Whole Meeting

COW2020-07

Tuesday, November 03, 2020

Open Session Commencing at 1:00 p.m. - Electronic Public Participation

Council Chambers

City Hall

26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Andy Letham
• Deputy Mayor Patrick O'Reilly
• Councillor Ron Ashmore
• Councillor Pat Dunn
• Councillor Doug Elmslie
• Councillor Tracy Richardson
• Councillor Kathleen Seymour-Fagan
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

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1.

Call to Order

Mayor Letham called the Meeting to order at 1:00 p.m. Deputy Mayor P. O'Reilly and Councillors R. Ashmore,  D. Elmslie, T. Richardson, K. Seymour-Fagan, A. Veale and E. Yeo were in attendance.

Absent: Councillor P. Dunn.

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk S. O'Connell, Deputy Clerk J. Watts and Supervisor of Infrastructure, Design and Construction C. Purdy were in attendance in Council Chambers.

Directors C. Marshall, B. Robinson, C. Shanks, R. Sutherland, City Solicitor R. Carlson, Planner II Jonathan Derworiz, Manager of Economic Development R. Mustard and Economic Development Officer-Heritage Planning E. Turner were in attendance electronically.

2.

Adoption of Agenda

• CW2020-156
  Moved By Councillor Elmslie
  Seconded By Councillor Yeo

  That the agenda for the November 3, 2020 Committee of the Whole Meeting be adopted as circulated.

  Carried

3.

Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest disclosed.

4.

Deputations

4.1

COW2020-07.4.1

Proposed Listing of 100 Front Street East, Bobcaygeon on the Heritage Register
(Item 7.3 on the Agenda)
Roberto Mangoni

Roberto Mangoni spoke in objection to the proposed listing of 100 Front Street East in Bobcaygeon on the Heritage Register.

• CW2020-157
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Veale

  That the deputation of Roberto Mangoni, regarding the proposed listing of 100 Front Street East, Bobcaygeon on the heritage register, be received; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

4.2

COW2020-07.4.2

Request for Sidewalks along Commerce Road, Lindsay
Betty Giutsos

Betty Giutsos requested that Council consider the installation of sidewalks along Commerce Road in Lindsay. Mrs. Giutsos provided an overview of Commerce Road and why Commerce Road would benefit from sidewalk installation.

• CW2020-158
  Moved By Deputy Mayor O'Reilly
  Seconded By Councillor Richardson

  That the deputation, and supplementary correspondence, of Betty Giutsos, regarding a request for sidewalks along Commerce Road, Lindsay, be received;

  That Staff be requested to review the connectivity of Commerce Road, Lindsay, and report back by the end of Q2, 2021 with the options that are available for sidewalk installation; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

4.3

COW2020-07.4.3

Resident Efforts to Adjust to the New Normal Under the COVID-19 Pandemic
Mike Perry
Dennis Geelan

Mike Perry and Dennis Geelen provided an overview of public consultation that they have completed to look into programs that can be implemented to provide assistance to residents in light of the COVID-19 Pandemic.

• CW2020-159
  Moved By Deputy Mayor O'Reilly
  Seconded By Councillor Seymour-Fagan

  That the deputation, and supplementary correspondence, of Mike Perry and Dennis Geelan, regarding resident efforts to adjust to the new normal under the COVID-19 Pandemic, be received; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

4.4

COW2020-07.4.4

Request for the Creation of a Pedestrian Pathway in Bobcaygeon
Richard Fedy
John Bush

Richard Fedy and John Bush requested that Council consider the creation of a pedestrian pathway that would lead from Squires Row to King Street in Bobcaygeon. Mr. Fedy and Mr. Bush outlined how residents of Bobcaygeon would benefit from the pedestrian pathway.

• CW2020-160
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Richardson

  That the deputation, and supplementary correspondence, of Richard Fedy and John Bush, regarding a request for the creation of a pedestrian pathway in Bobcaygeon, be received;

  That the matter be referred to Staff for review and report back to Council by the end of Q2, 2021; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

5.

Correspondence

5.1

COW2020-07.5.1

Correspondence Regarding a Proposed Growers Retail Store at 566 Frank Hill Road, Kawartha Lakes
Simon Fung, Borden Ladner Gervais LLP

• CW2020-161
  Moved By Councillor Ashmore
  Seconded By Councillor Richardson

  That the October 26, 2020 correspondence from Simon Fung, of Borden Ladner Gervais, LLP, regarding a proposed growers retail store at 566 Frank Hill Road, Kawartha Lakes, be received; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

6.

Presentations

6.1

COW2020-07.6.1

Bee Hero Awards Presentation
Tracy Richardson, Councillor
Pat Warren, Chair, Kawartha Lakes Environmental Advisory Committee

Councillor Richardson and Pat Warren, Chair of the Kawartha Lakes Environmental Advisory Committee, presented the 2020 Bee Hero Awards to the following recipients:

• Marylee Boston
• Glenna Burns
• Betty Jewell
• Jennifer Morris
• Catherine Pentiricci
• Brynley and Bryce Ridgeway; and
• The Lindsay Community Garden

• CW2020-162
  Moved By Councillor Richardson
  Seconded By Councillor Yeo

  That the presentation of the 2020 Bee Hero Awards by Councillor Richardson and Pat Warren, to award recipients Marylee Boston, Glenna Burns, Betty Jewell, Jennifer Morris, Catherine Pentiricci, Brynley and Bryce Ridgeway and the Lindsay Community Garden, be received;

  That congratulations be extended to all of the 2020 Bee Hero Award recipients; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

6.2

COW2020-07.6.2

Economic Recovery Task Force Presentation
Rebecca Mustard, Manager, Economic Development
John Gillis, President, Innovation Cluster-Peterborough and the Kawarthas

Rebecca Mustard, Manager of Economic Development, provided an overview of the recommendations that the Economic Recovery Task Force have put forward for consideration by Council.

John Gillis, President of Innovation Cluster - Peterborough and the Kawarthas, provided an update on the City of Kawartha Lakes Innovation Cluster.

• CW2020-163
  Moved By Councillor Richardson
  Seconded By Councillor Yeo

  That the presentation by Rebecca Mustard, Manager of Economic Development, regarding the Economic Recovery Task Force, and the presentation by John Gillis, President of Innovation Cluster-Peterborough and the Kawarthas, regarding the City of Kawartha Lakes Innovation Cluster, be received; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

6.2.1

Report ED2020-023

Economic Recovery Task Force Recommendations
Rebecca Mustard, Manager, Economic Development

• CW2020-164
  Moved By Councillor Veale
  Seconded By Councillor Seymour-Fagan

  That Report ED2020-23, Economic Recovery Task Force Recommendations, be received;

  That permit fees for park use, patios and events in 2021 be waived, with forecasted reduced revenue identified in the 2021 budget;

  That the downtown Fenelon Falls reconstruction project be included as a decision unit in the 2021 capital budget;

  That an increase in garbage cans and frequency of waste pick up in our downtowns and major parks be costed and included as a decision unit in the 2021 budget;

  That portable washrooms and associated directional signage in our downtowns and parks be costed and included as a decision unit in the 2021 budget;

  That accelerated investment in our boat launches and trails for improved access and enjoyment be costed and included as a decision unit in the 2021 budget;

  That Council supports the work of EORN and EOWC for the Eastern Ontario “1 GIG” proposal for increased broadband capacity;

  That Council directs staff to develop a cultural sector recovery grant program for 2021, which could be applied to operating costs for our arts and culture community, and report back to council on the scope of the program by end of Q1 2021;

  That Council approves a modified extension to the Kawartha Lakes Innovation Cluster Pilot program until December 31, 2021, through in-kind support to provide specific support for high growth businesses;

  That Council endorses the Economic Recovery Task Force Action Plan as provided in Appendix A to this report; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried
• CW2020-165
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  That the correspondence provided by Mike Perry and Dennis Geelan, regarding Item 4.3 on the Agenda for the November 3, 2020 Committee of the Whole Meeting, be forwarded to the Economic Recovery Task Force for review and consideration; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

6.3

COW2020-07.6.3

Community Pandemic Recovery Task Force Presentation
Amy Terrill, Co-Chair, Community Pandemic Recovery Task Force
Heather Kirby, Co-Chair, Community Pandemic Recovery Task Force

Amy Terrill and Heather Kirby, Co-Chairs of the Community Pandemic Recovery Task Force, provided an overview of the recommendations that the Community Pandemic Recovery Task Force have put forward for consideration by Council.

• CW2020-166
  Moved By Councillor Elmslie
  Seconded By Councillor Richardson

  That the presentation by Amy Terrill and Heather Kirby, Co-Chairs of the Community Pandemic Recovery Task Force, regarding the Community Pandemic Recovery Task Force, be received; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

6.3.1

Report HS2020-005

Community Pandemic Recovery Task Force Recommendations
Rod Sutherland, Director, Human Services

• CW2020-167
  Moved By Councillor Elmslie
  Seconded By Councillor Richardson

  That Report HS2020-005, Community Pandemic Recovery Task Force Recommendations, be received;

  That staff be directed to develop a framework for a Kawartha Lakes Community Recovery Fund to support pandemic recovery and relief efforts for non-profit and community service providers in the broader health and human services sector, including the identification of the scope and criteria for the fund; funding levels and source for presentation to Council in the first quarter of 2021;

  That the proposed Kawartha Lakes Community Recovery Fund incorporate the 2021 Lindsay Legacy CHEST Fund allocation for eligible proposals within Lindsay;

  That staff be directed to proceed with modifying the 2021 and 2022 50/50 Community Project Capital Funding Program, Beautification Program and any other City Funding Program application process by waiving the requirement for a matching contribution from applicants;

  That staff be directed to identify internal resources and external supports that could be made available for workshops and information sessions to community organizations in support of pandemic response and recovery and develop a 2021 schedule for delivery; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.4

COW2020-07.6.4

Fenelon Falls Second Crossing Environmental Assessment Presentation
Rory Baksh, Dillon Consulting
Merrilees Willemse, Dillon Consulting
Ian Borsuk, Dillon Consulting

Corby Purdy, Supervisor of Infrastructure Design and Construction, introduced Rory Baksh, Merrilees Willemse and Ian Borsuk of Dillon Consulting.  Dillon Consulting provided an overview of the environmental assessment that has been completed to compile options that are available for the Fenelon Falls Second Crossing.

• CW2020-168
  Moved By Councillor Elmslie
  Seconded By Councillor Veale

  That the presentation by Rory Baksh, Merrilees Willemse and Ian Borsuk, of Dillon Consulting, regarding the Fenelon Falls Second Crossing Environmental Assessment, be received; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

6.4.1

ENG2020-023

Fenelon Falls Second Crossing Environmental Assessment Presentation
Martin Sadowski, Senior Engineering Technician
Corby Purdy, Supervisor, Infrastructure, Design and Construction

• CW2020-169
  Moved By Councillor Elmslie
  Seconded By Councillor Yeo

  That Report ENG2020-023, Fenelon Falls Second Crossing EA Presentation, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried
• CW2020-170
  Moved By Councillor Elmslie
  Seconded By Councillor Yeo

  That Staff, in coordination with Dillon Consulting, hold a Public Information Centre in Fenelon Falls to update residents on the proposed recommendations for the Fenelon Falls Second Crossing before the recommendations are presented to Council for consideration by the end of Q2, 2021;

  That Staff, in coordination with Dillon Consulting, explore the option of creating a by-pass using the existing Mitchell's Bridge over the Burnt River and analyze stop sign configuration along that route to improve the flow of traffic; and

  That these recommendations be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

7.

Reports

7.1

CORP2020-009

2020 Q2 Capital Close
Nicole Esper, Junior Accountant

• CW2020-171
  Moved By Deputy Mayor O'Reilly
  Seconded By Councillor Yeo

  That Report CORP2020-009, 2020 Q2Capital Close, be received;

  That the capital projects identified in Attachment A to Report CORP2020-009 be approved to be closed due to completion;

  That the balances in the table below as per Attachment A be transferred to or from the corresponding reserves;

  Reserve                                                                 Report Closing Balance

  Capital Contingency Reserve                                 $316,626.73

  Victoria Manor Capital Reserve                              $22,856.17

  Public Works Fleet Reserve                                   $221,368.81

  Police Reserves                                                     $27,049.68

  Sewer Infrastructure Reserve                                 $15,851.90

  That the following projects be granted an extension to December 31, 2020:

  • 950151801 - ***Logie Park
  • 950153301 - ***Shoreline Restoration
  • 928171901 - ***P&R Software
  • 932172201 - ***Coboconk Fire Hall Upgrades
  • 983191001 – 2019 Streetlighting
  • 983191301 – 2019 Municipal Drains
  • 997190201 – 2019 Lindsay Landfill Electricity System
  • 928190100 – 2019 IT Systems
  • 938190300 – 2019 Paramedic Equipment
  • 998190400 – 2019 WWW Study & Special Projects
  • 983181400 – 2018 Gravel Road Rehabilitation
  • 983190100 – 2019 Bridges
  • 983190300 – 2019 Urban/Rural Reconstruction
  • 983190400 – 2019 Urban/Rural Resurfacing
  • 983190500 – 2019 Rural Resurfacing
  • 983190700 – 2019 Road Lifecycle Extension
  • 983191100 – 2019 Traffic Systems
  • 983191400 – 2019 Parking Lots
  • 997190100 – 2019 Landfill Siteworks
  • 998190100 – 2019 Water Treatment Program
  • 998190200 – 2019 Wastewater Treatment
  • 998190300 – 2019 Water Distribution & Wastewater Collection

  That the following projects be granted an extension to June 30, 2021:

  • 987180100 - ***2018 Airport Siteworks
  • 987190100 - ***2019 Airport Siteworks
  • 987190200 - ***GPS Approach Signals

  
  That the following projects be granted an extension to December 31, 2021:

  • 928151500 - ***ERP System
  • 987190301 - ***Airport Capital Plan
  • 999190101 – ***Record Document Management System
  • 987200100 - ***2020 Airport Siteworks

  That the following projects be reclassified as Multi-year projects:

  • 950190201 – Centennial Park Washrooms
  • 953180119 – Old Gaol Wall
  • 969190101 – Victoria Manor Concept Design

  That project 953200501 – M/Y City Hall Systems be closed and combined with 953180101 – M/Y City Hall HVAC Systems

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.2

CORP2020-016

Incentives/Relief for Non-Profit Medical Trusts
Linda Liotti, Manager, Revenue and Taxation

• CW2020-172
  Moved By Councillor Ashmore
  Seconded By Councillor Elmslie

  That Report CORP2020-016, Incentives/Relief for Non-Profit Medical Trusts, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.3

ED2020-022

Listing Properties on the Heritage Register
Emily Turner, Economic Development Officer - Heritage Planning

• CW2020-173
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Elmslie

  That Report ED2020-022, Listing Properties on the Heritage Register, be received;

  That the proposed listing of non-designated properties on the City of Kawartha Lakes Heritage Register included in Appendix A, save and except for the property located at 100 Front Street East, Bobcaygeon, be approved as amended; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.4

ED2020-025

Proposed Designation of 28 Boyd Street, Bobcaygeon
Emily Turner, Economic Development Officer - Heritage Planning

• CW2020-174
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Veale

  That Report ED2020-025, Proposed Designation of 28 Boyd Street, Bobcaygeon, be received;

  That the Municipal Heritage Committee’s recommendation to designate 28 Boyd Street under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.5

WM2020-011

Textile Recycling Pilot Program
David Kerr, Manager, Environmental Services

• CW2020-175
  Moved By Councillor Richardson
  Seconded By Councillor Veale

  That Report WM2020-011, Textile Recycling Pilot Program, be received;

  That Staff issue a Request for Proposal to partner with an organization to develop and implement a textile recycling pilot program for 2021;

  That Staff report the results of the pilot program and future recommendations for textile recycling to Council by June 30, 2022; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council meeting.

  Carried

7.6

WWW2020-007

Sanitary Infrastructure Subsidy and Loan Program
Robert MacPherson, Water and Wastewater Technician

• CW2020-176
  Moved By Councillor Elmslie
  Seconded By Councillor Yeo

  That Report WWW2020-007, Sanitary Infrastructure Subsidy and Loan Program, be received;

  That Staff report back to Council on the impact of the implementation of a proposed Backwater Valve Installation Subsidy Program, as outlined as Option 1 within Report WWW2020-007, limiting subsidy to 50% contributions;

  That the report back include a full overview of the proposed Subsidy Program including the criteria to be met by applicants, the application process and any impact that the maximum annual program budget for the proposed Subsidy Program will have on the Water/Wastewater Operating Budget; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.7

WWW2020-008

Drinking Water Quality Management System Review and Endorsement
Julie Henry, Quality Management and Policy Coordinator

• CW2020-177
  Moved By Councillor Richardson
  Seconded By Councillor Veale

  That Report WWW2020-008, Drinking Water Quality Management System Review and Endorsement, be received;

  That the City of Kawartha Lakes Water and Wastewater Quality Management System be endorsed by Council;

  That the City of Kawartha Lakes Water and Wastewater Quality Management System Policy statements be adopted;

  That the Ontario Clean Water Agency Quality Management System Policy statements be received and endorsed;

  That the external surveillance audit report for the Water and Wastewater Division (as the accredited Operating Authority) be received;

  That the external surveillance audit report for Ontario Clean Water Agency (as the accredited Operating Authority) be received;

  That the City of Kawartha Lakes Water and Wastewater Division Management Review Summary be received; and

  That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.8

RD2020-001

Street Sweepings Characterization and Potential for Reuse
Richard Monaghan, Senior Enginering Technician

• CW2020-178
  Moved By Deputy Mayor O'Reilly
  Seconded By Councillor Yeo

  That Report RD2020-001, Street Sweepings Characterization and Potential for Reuse, be received;

  That Staff be directed to explore practicality and implement increased diversion of street sweepings from the City’s landfills where cost beneficial through use during other road maintenance activities; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council meeting.

  Carried

7.9

LGL2020-011

Regulation of Nuisance Associated with Cannabis Cultivation and Processing Operations within the City of Kawartha Lakes
Robyn Carlson, City Solicitor
Aaron Sloan, Manager of Municipal Law Enforcement and Licensing
Jonathan Derworiz, Planner II

• CW2020-179
  Moved By Councillor Richardson
  Seconded By Councillor Elmslie

  That Report RS2020-011, Regulation of Nuisance associated with Cannabis Cultivation and Processing Operations within the City of Kawartha Lakes, be received;

  That a by-law to amend the Property Standards By-law in the form attached as Appendix “A” be placed before the Agricultural Development Advisory Committee for review and comment;

  That an amendment to the Fees and Charges By-law substantially in the form attached as Appendix “B” be forwarded to Council for adoption;

  That a further report come forward from Development Services, by the end of Q1, 2021, to discuss potential by-law amendments to the various Zoning By-laws in force and effect throughout the municipality, following statutory public consultation; and

  That these recommendations be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

8.

Memorandums

9.

Closed Session

10.

Matters from Closed Session

11.

Adjournment

• CW2020-180
  Moved By Councillor Yeo
  Seconded By Councillor Elmslie

  That the Committee of the Whole Meeting adjourn at 5:13 p.m.

  Carried