The Corporation of the City of Kawartha Lakes

MINUTES

REGULAR COUNCIL MEETING

Meeting #:	CC2017-18
Date:	Tuesday, June 06, 2017
Time:	Closed Session Commencing at 1:00 p.m. Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

MEMBERS:

• Mayor Andy Letham
• Councillor Isaac Breadner
• Councillor Pat Dunn
• Councillor Doug Elmslie
• Councillor Gord James
• Councillor Gerard Jilesen
• Councillor Brian S. Junkin
• Councillor Rob Macklem
• Councillor Mary Ann Martin
• Councillor Gord Miller
• Councillor Patrick O'Reilly
• Councillor John Pollard
• Councillor Kathleen Seymour-Fagan
• Councillor Heather Stauble
• Councillor Stephen Strangway
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.

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5.

OPENING CEREMONIES

5.1

Call Open Session to Order

Mayor Letham called the Open Session of the Meeting to order at 2:00 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, B. Junkin, M.A. Martin, P. O'Reilly, J. Pollard, K. Seymour-Fagan, H. Stauble, S. Strangway and E. Yeo were in attendance.

CAO R. Taylor, City Clerk J. Currins, Administrative Assistant S. O'Connell and various other staff members were also in attendance.

5.2

O Canada

​The Meeting was opened with the singing of 'O Canada'.

5.3

Moment of Silent Reflection

​The Mayor asked those in attendance to observe a Moment of Silent Reflection.

5.4

Adoption of Open Session Agenda

​

• CR2017-471
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  RESOLVED THAT the Agenda for the Open Session of the Regular Council Meeting of Tuesday, June 6, 2017, be adopted as circulated and with the following amendments:

  Additions:

  10.1.7 Andy Letham, Mayor
  Kawartha ATV Association Event

  10.1.8 Gord Miller, Councillor
  Waste Collection - Rosedale Parkette

  15.1.6 By-law to Appoint Four Deputy City Treasurers and to create and Prescribe the Duties and Responsibilities of that Position

  15.1.7 A By-law to Repeal By-law 2013-105. being a By-law to Appoint Two Deputy City Treasurers and to Create and Prescribe the Duties and Responsibilities of that Position

  CARRIED

6.

DISCLOSURE OF PECUNIARY INTEREST

There were no declarations of pecuniary interest noted.

7.

MATTERS FROM CLOSED SESSION

​

• CR2017-472
  Moved By Councillor O'Reilly
  Seconded By Councillor Dunn

  RESOLVED THAT the Treasurer be directed to pay Eli Pullan, in trust for Jerry Joseph Kinrys, in the amount of $62,500.00 in exchange for easements in favour of the City of Kawartha Lakes to be registered against title to property municipally addressed as 75 Logie Street, Lindsay, and for full settlement of Court File Number CV-13-484725 inclusive of costs.

  CARRIED

8.

PUBLIC INFORMATION

8.3

Notices and Information by Members of Council and Staff

8.3.1

Council

Councillor Elmslie announced that June 6th is the 73rd anniversary of D-Day and it is an important day to be recognized on behalf of all of the veterans and the Legions in the area.

Councillor Strangway ​advised that two plaques have been installed at City Hall. There is a plaque to recognize past winners of Accessibility Awareness Recognition Awards and a plaque to recognize past winners of the Barbara MacArthur Award.

Councillor O'Reilly made the following announcements:

• the Rotary Club of Lindsay will be starting their washroom construction project at Wilson Fields. The project is being supported by the Rotary Club of Lindsay and the Lindsay Legacy C.H.E.S.T, Community Partnership Fund.
• The Lindsay Chamber of Commerce's Evening of Excellence was held on May 26, 2017. Mayor Letham was master of ceremonies for the event which was attended by over 200 people. Mike Perry was recognized as citizen of the year and Dave of St. Dave's Diner was recognized as business leader of the year.
• June 5th to 9th is Doctor Appreciation Week.
• Big Brothers Big Sisters annual dinner and auction will be held on June 8, 2017 at the Victoria Park Armoury in Lindsay.
• The Kawartha Antique and Power Show will be held on June 17th and 18th at the Lindsay Exhibition Grounds.
• The Federation of Canadian Municipalities Conference was held in Ottawa on June 1st to June 4th. It was attended by over 2000 delegates making it the largest conference in Canada.Federal gov't going to put 2 billion dollars into rural areas.
• The Federal Government has announced two billion dollars in funding for rural and northern municipalities. It may be a funding opportunity to be examined by staff.

Councillor Seymour-Fagan announced that the Unlock the Summer Event in Bobcaygeon will be held on June 10, 2017. Tickets are available through the Chamber of Commerce.

Councillor Junkin announced that Setters Day will be held at Settlers Village in Bobcaygeon on June 10th and June 11th.

Mayor Letham recognized camera operator Kathleen and thanked her for operating the cameras for televised Council meetings.

Mayor Letham also recognized the retirement of Christi Norris, Manager of Revenue and Taxation, and the retirement of Debbie Ball, Buyer, and thanked them for their dedicated service to the municipality.

8.3.2

Staff

Director Sutherland announced that a Classic Car Show and Fun Night will be held at Victoria Manor on June 16, 2017. There is a display at Wally's Barbershop in Lindsay promoting the event.

8.4

Notice of Motion

8.4.1

CC2017-18.8.4.1

Notice of Motion from May 16, 2017 Regular Council Meeting - Mayor Letham

• CR2017-473
  Moved By Councillor Elmslie
  Seconded By Councillor Strangway

  RESOLVED THAT Item 8.4.1 be dealt with after Deputations.

  CARRIED
• CR2017-477
  Moved By Councillor Elmslie
  Seconded By Councillor Seymour-Fagan

  RESOLVED THAT Resolution Number 2015-1343 be amended to delete 390 Northline Road.

  Recorded (Voted)	For	Against	Absent
  Mayor Letham	X
  Councillor Breadner	X
  Councillor Dunn		X
  Councillor Elmslie	X
  Councillor James	X
  Councillor Jilesen			X
  Councillor Junkin		X
  Councillor Macklem			X
  Councillor Martin		X
  Councillor Miller			X
  Councillor O'Reilly	X
  Councillor Pollard	X
  Councillor Seymour-Fagan	X
  Councillor Stauble		X
  Councillor Strangway	X
  Councillor Veale			X
  Councillor Yeo	X
  Results	9	4	4

  CARRIED

9.

DEPUTATIONS

9.1

CC2017-18.9.1

Tim Burke
Alex Palkovsky
Evergreen Power Limited
Request for Municipal Support Resolution of Support for Small FIT Solar Project at 390 Northline Road
(Item 10.1.4 on the Agenda)

Tim Burke, owner and CEO of Evergreen Power​, advised that he was present to outline what Evergreen Power has done to demonstrate that they intend to do business in a manner that will generate trust and good will. Mr. Burke provided an overview of the proposed solar project at 390 Northline Road in Fenelon Falls. Evergreen Power is requesting a resolution of support for the project. Mr. Burke outlined the thorough consultation that they have done with neighbouring property owners and how they intend to install visual screening so the project will not be visible from the road. Mr. Burke outlined that local suppliers will be used for the project. Mr. Burke also noted that Evergreen Power is offering a $10,000.00 donation to the City of Kawartha Lakes for use at Council's discretion. Mr. Burke responded to questions from Council.

• CR2017-474
  Moved By Councillor Strangway
  Seconded By Councillor James

  RESOLVED THAT the deputation of Tim Burke, of Evergreen Power, regarding the proposed solar project at 390 Northline Road, Fenelon Falls, be received.

  CARRIED

9.2

CC2017-18.9.2

Stewart Coppins
Request for Municipal Support Resolution of Support for Small FIT Solar Project at 390 Northline Road
(Item 10.1.4 on the Agenda)

Stewart Coppins advised that he was present to discuss the proposed solar project at 390 Northline Road in Fenelon Falls. Mr. Coppins is the owner of the property and outlined how the project will benefit the local economy. Mr. Coppins outlined that he trusts that Evergreen Power will follow through on the commitment they have made with regard to the project and will take proper care of the property.

• CR2017-475
  Moved By Councillor O'Reilly
  Seconded By Councillor Dunn

  RESOLVED THAT the deputation of Stewart Coppins, regarding the proposed solar project at 390 Northline Road, Fenelon Falls, be received.

  CARRIED

9.3

CC2017-18.9.3

Pam Rawat-Katoch
Liz Loftus
Victorian Order of Nurses
Change of Nurse Practitioner Services in Bethany
(Item 10.3.1 on the Agenda)

​Shari Comerford advised that she was present to speak about the merger of the Victorian Order of Nurses ("VON") Nurse Practitioner Office in Bethany with the office located in Lindsay. Ms. Comerford introduced Pam Rawat-Katoch and Liz Loftus with VON. Council was advised that the decision to merge the offices was not taken lightly. They have been tracking patient numbers for two years and the numbers have not increased. Efforts were made to recruit new patients with no success. Office hours in Bethany have been reduced and there are times when they only see two patients in a day. Current numbers for the Bethany Office are not sustainable and do not meet Ministry guidelines. Ms. Comerford, Ms. Rawat-Katoch and Ms. Liz Loftus responded to questions from Council.

• CR2017-476
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Martin

  RESOLVED THAT the deputation of Sheri Comerford, Pam Rawat-Katoch and Liz Loftus of the Victorian Order of Nurses, regarding the change of nurse practitioner services in Bethany, be received.

  CARRIED

10.

CONSENT MATTERS

The following items were requested to be extracted from the Consent Agenda:

Mayor Letham Item 10.1.4
Councillor Elmslie Item 10.1.5
Councillor Stauble Item 10.3.1
Councillor Martin Item 10.3.3
Councillor Breadner Items 10.3.4 and 10.3.12
Councillor Pollard Item 10.3.5
Councillor Junkin Item 10.3.7

• Moved By Councillor Martin
  Seconded By Councillor Junkin

  RESOLVED THAT all of the proposed resolutions shown in Section 10.1, 10.2 and 10.3 of the Agenda be approved and adopted by Council in  the order that they appear on the agenda and sequentially numbered, save and except items 10.1.4, 10.1.5, 10.3.1, 10.3.3, 10.3.4, 10.3.5, 10.3.7 and 10.3.12..

  CARRIED

13.

CORRESPONDENCE AND PETITIONS

13.1

RCC2017-18.13.1

Petition received from Jean Belton
Potts Shore Road Repaving Petition

• CR2017-503
  Moved By Councillor Elmslie
  Seconded By Councillor O'Reilly

  RESOLVED THAT the petition received from Jean Belton regarding the repaving of Potts Shore Road, be received and referred to staff for a report back by the end of Q3 of 2017.

  CARRIED

15.

BY-LAWS

​The mover requested the consent of Council to read the by-laws by number only.

• Moved By Councillor Breadner
  Seconded By Councillor Yeo

  RESOLVED THAT the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.2 to and including 15.1.7 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

18.

CONFIRMING BY-LAW

• CR2017-513
  Moved By Councillor O'Reilly
  Seconded By Councillor James

  RESOLVED THAT a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, June 6, 2017 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

1.

CALL TO ORDER

Mayor Letham called the Meeting to order at 1:00 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, B. Junkin, M.A. Martin, P. O'Reilly, J. Pollard, K. Seymour-Fagan, H. Stauble, S. Strangway and E. Yeo were in attendance.

CAO R. Taylor, City Clerk J. Currins and various other staff members were also in attendance.

2.

ADOPTION OF CLOSED SESSION AGENDA

• CR2017-465
  Moved By Councillor Strangway
  Seconded By Councillor James

  RESOLVED THAT the Closed Session agenda be adopted as circulated.

  CARRIED

3.

DISCLOSURE OF PECUNIARY INTEREST IN CLOSED SESSION ITEMS

​There were no declarations of pecuniary interest noted.

4.

CLOSED SESSION

• CR2017-466
  Moved By Councillor Breadner
  Seconded By Councillor O'Reilly

  RESOLVED THAT Council convene into closed session at 1:01 p.m. in order to consider matters on the Tuesday, June 6, 2017 Closed Session Agenda and that are permitted to be discussed in a session closed to the public pursuant to Section 239(2) of the Municipal Act, S.O. 2001. S.25.

  CARRIED

10.

CONSENT MATTERS

10.1

Correspondence

10.1.4

CC2017-18.10.1.4

Tim Burke, P.Eng., CEO, Evergreen Power Ltd.
Municipal Consent Resolution Request
Small Scale Solar Project 390 Northline Road

• CR2017-492
  Moved By Councillor Elmslie
  Seconded By Councillor Strangway

  RESOLVED THAT the May 26, 2017 correspondence from Tim Burke, P.Eng. CEO, Evergreen Power Ltd., regarding a Small Scale Solar Project 390 Northline Road, be received.

  CARRIED
• CR2017-493
  Moved By Councillor James
  Seconded By Councillor Elmslie

  RESOLVED THAT City of Kawartha Lakes supports the construction and operation of the Project on the Lands located at 390 Northline Road;
  THAT this resolution’s sole purpose is to enable the Supplier to achieve Notice to Proceed under its FIT Contract and may not be used for the purpose of any other form of municipal approval in relation to the FIT Contract or Project or for any other purpose;
  THAT the Chief Administrative Office and the Director of Development Services be authorized to sign the required Independent Electricity System Operator (IESO) forms on behalf of the Council of the City of Kawartha Lakes for the ground mount solar project that was previously endorsed by Council at 390 Northline Road (Coppins), as attached; and
  THAT this resolution shall expire 12 months after its adoption by Council.

  Recorded (Voted)	For	Against	Absent
  Mayor Letham	X
  Councillor Breadner	X
  Councillor Dunn	X
  Councillor Elmslie	X
  Councillor James	X
  Councillor Jilesen			X
  Councillor Junkin		X
  Councillor Macklem			X
  Councillor Martin		X
  Councillor Miller			X
  Councillor O'Reilly	X
  Councillor Pollard	X
  Councillor Seymour-Fagan	X
  Councillor Stauble		X
  Councillor Strangway	X
  Councillor Veale			X
  Councillor Yeo	X
  Results	10	3	4

  CARRIED

10.1.5

CC2017-18.10.1.5

Resolution from Municipality of East Ferris - Councillor Elmslie
Removal of Tax-Exempt Portion of Remuneration Paid to Local Officials

• CR2017-494
  Moved By Councillor Elmslie
  Seconded By Councillor Yeo

  RESOLVED THAT the May 23, 2017 correspondence from the Municipality of East Ferris, regarding the removal of the tax-exempt portion of remuneration paid to local officials, be received and supported; and
  THAT a copy of the correspondence be sent to the MP and the MPP.

  CARRIED

10.3

Reports

10.3.1

HS2017-001

Rod Sutherland, Director of Human Services
Bethany Nurse Practitioner Clinic

• CR2017-495
  Moved By Councillor Stauble
  Seconded By Councillor O'Reilly

  RESOLVED THAT Report HS2017-001, Bethany Nurse Practitioner Clinic, be received; and
  THAT the merger of the part time Bethany and Lindsay Nurse Practitioner Clinics into one full time clinic in Lindsay be approved and remain funded at current levels.

  CARRIED

10.3.3

PUR2017-036

Jeff Buchyns, Asset Management Coordinator
Construction Administration of Tender 2016-58-CT Construction of Cells 4 and 5 at the Lindsay Ops Landfill Site

• CR2017-496
  Moved By Councillor Elmslie
  Seconded By Councillor Strangway

  RESOLVED THAT Report PUR2017-036, Construction Administration of Tender 2016-58-CT Construction of Cells 4 and 5 at the Lindsay Ops Landfill Site, be received; and
  THAT a purchase order be issued to Golder Associates Ltd. for Detailed Design, Tender Support, Construction Oversight and Administration Services for Tender 2016-58-CT, in the amount of $185,346.73, plus $24,095.08 HST, for a total amount of $209,441.81.

  CARRIED

10.3.4

CORP2017-017

Christine Norris, Manager, Revenue and Procurement
High Water Bill Appeals

• CR2017-497
  Moved By Councillor Breadner
  Seconded By Councillor Yeo

  RESOLVED THAT Report CORP2017-017, High Water Bill Appeals, be received;
  THAT an Appeal Body for High Water Bills be established to hear and adjudicate applications relating to high water bill appeals with the same decision making powers as the Property Standards Committee; and
  THAT staff provide an establishing by-law by the end of Q3, 2017 for consideration.

  CARRIED

10.3.5

CORP2017-019

Christine Norris, Manager, Revenue and Procurement
Vest Unsuccessful Tax Sale Property

• CR2017-498
  Moved By Councillor Pollard
  Seconded By Councillor Junkin

  RESOLVED THAT Report CORP2017-019, Vest Unsuccessful Tax Sale Property, be received;

  CARRIED
• CR2017-499
  Moved By Councillor Elmslie
  Seconded By Councillor Yeo

  RESOLVED THAT the property offered for tax sale on August 18, 2015 and July 21, 2016 and described as: 

  Roll No. 1651 310 031 13401
  PT Lot 2 Con 14 Somerville aka Lot 2A S of Crego St as in SV4011; City of Kawartha Lakes being PIN 63120-1350 (LT)

  Be vested with the City of Kawartha Lakes; and
  THAT the amount owing on the account be deemed uncollectable.

  CARRIED

10.3.7

CS2017-012

Craig Shanks, Director of Community Services
Release of Bobcaygeon Library Expansion Reserve Funds

• CR2017-500
  Moved By Councillor Junkin
  Seconded By Councillor Martin

  RESOLVED THAT Report CS2017-012, Release of Bobcaygeon Library Expansion Reserve Funds, be received.

  CARRIED
• CR2017-501
  Moved By Councillor Stauble
  Seconded By Councillor Seymour-Fagan

  RESOLVED THAT $20,000.00 from the Capital Reserve Fund committed for Community Services - Bobcaygeon Library Expansion be released for the purpose of completing a Bobcaygeon Library Concept Designs for inclusion into the Bobcaygeon Service Centre.

  CARRIED

10.3.12

BLDG2017-002

Susanne Murchison, Chief Building Official
Building By-law Amendment #2 (By-law)

• CR2017-502
  Moved By Councillor Breadner
  Seconded By Councillor Yeo

  RESOLVED THAT Report BLDG2017-002, Building By-law Amendment #2 (By-law), be received;
  THAT a by-law substantially in the form attached as Appendix A to Report BLDG2017-002, including section 4.06 as outlined within said report, be forwarded to Council for adoption.

  CARRIED

15.

BY-LAWS

15.1

By-Laws by Consent

15.1.1

CC2017-18.15.1.

A By-law to Amend By-law 2012-019 and Schedule A and B of By-law 2012-019, Being a By-law Under the Building Code Act Respecting Permits and Related Matters (Amendment No. 2)

• CR2017-510
  Moved By Councillor Junkin
  Seconded By Councillor Elmslie

  RESOLVED THAT a By-law to Amend By-law 2012-019 and Schedule A and B of By-law 2012-019, being a By-law Under the Building Code Act Respecting Permits and Related Matters, be read a first and second time.

  CARRIED
• CR2017-511
  Moved By Councillor Yeo
  Seconded By Councillor Breadner

  RESOLVED THAT a By-law to Amend By-law 2012-019 and Schedule A and B of By-law 2012-019, being a By-law Under the Building Code Act Respecting Permits and Related Matters be amended to include Section 4.06 as follows:

  4.06 Where an application to construct a residential dwelling type, as listed in 4.05, relates to a property with an area greater than 0.4 hectare (1 acre), the requirement to submit a lot grading and drainage plan prepared by an Ontario Land Surveyor is waived provided the dwelling is located such that the minimum setbacks are equal to five times the required setback, as regulated by the applicable zoning by-law, save and except an exterior/flankage side yard is a minimum two times the required setback. Further, where the above factors result in a setback requirement greater than 30m, this will be deemed sufficient.

  CARRIED
• CR2017-512
  Moved By Councillor Elmslie
  Seconded By Councillor Pollard

  RESOLVED THAT a By-law to Amend By-law 2012-019 and Schedule A and B of By-law 2012-019, being a By-law Under the Building Code Act Respecting Permits and Related Matters, as amended, be read a third time, passed, numbered, signed with corporate seal attached.

  CARRIED

19.

ADJOURNMENT

• CR2017-514
  Moved By Councillor James
  Seconded By Councillor Yeo

  RESOLVED THAT the Council Meeting adjourn at 3:43 p.m.

  CARRIED

  Read and adopted this 27th day of June, 2017.