The Corporation of the City of Kawartha Lakes

Minutes

Community Safety and Well-Being Plan Advisory Committee

CSWBPC2021-01

Monday, March 01, 2021

Meeting Commencing at 2:00 PM - Electronic Participation Only

Human Services Boardroom

68 Lindsay Street North, Lindsay, Ontario

Members:

• Mayor Andy Letham
• Councillor Pat Dunn
• Sheila Carron
• Amanda Hamu
• Marina Hodson
• Jennifer Johnston
• Jennifer McLauchlan
• Mark Mitchell
• Lynda Nydam
• Pam Stuckless
• Rod Sutherland
• Tim Tatchell

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

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1.

Call to Order

Mayor Letham called the meeting to order at 2:00 p.m.

Mayor Andy Letham, Councillor Pat Dunn, Chief Mark Mitchell, Rod Sutherland, Director Human Resources, Detachment Commander Tim Tatchell, Marina Hodson, Executive Director, Kawartha North Family Health Team, Lynda Nydam, Intensive Service Coordination, Children's Services Council, Pam Stuckless, Director of Health Promotion, Haliburton Kawartha Pine Ridge District Health Unit, Jennifer Johnston, Superintendent of Learning, Special Education, Equity and Indigenous Education, Trillium Lakelands District School Board, Amanda Hamu, Mental Health Lead, PVNC Catholic District School Board, Jennifer McLauchlan, Executive Director, Kawartha Haliburton Children's
Aid Society, Sheila Carron, Registered Nurse, Ross Memorial Hospital were in attendance.

City Support Staff in attendance: Barb Condie, Accessibility Coordinator, Mark Pankhurst, Chief, Kawartha Lakes Fire Service, Brenda Stonehouse, Strategy and Innovation Specialist, Holly Russett, Executive Assistant Human Services.

1.1

CSWBPC2021-01.1.1

Appointment of Advisory Community Committee Members

• CSWBPC2021-01
  Moved By Councillor Dunn
  Seconded By M. Mitchell

  That the following Community Members be appointed to the Advisory Committee:
  Marina Hodson, Executive Director, Kawartha North Family Health Team
  Lynda Nydam, Intensive Service Coordination, Children's Services Council
  Pam Stuckless, Director of Health Promotion, Haliburton Kawartha Pine Ridge District Health Unit
  Jennifer Johnston, Superintendent of Learning, Special Education, Equity and Indigenous Education, Trillium Lakelands District School Board
  Amanda Hamu, Mental Health Lead, PVNC Catholic District School Board
  Jennifer McLauchlan, Executive Director, Kawartha Haliburton Children's Aid Society
  Sheila Carron, Registered Nurse, Ross Memorial Hospital

1.2

CSWBPC2021-01.1.2

Appointment of Chair

• CSWBPC2021-02
  Moved By Councillor Dunn
  Seconded By T. Tatchell

  That Chief Mark Mitchell be appointed Committee Chair.

1.3

CSWBPC2021-01.1.3

Appointment of Vice-Chair

• CSWBPC2021-003
  Moved By Councillor Dunn
  Seconded By R. Sutherland

  That Detachment Commander Tim Tatchell be appointed Committee Vice-Chair.

2.

Adoption of the Agenda

• CSWBPC2021-004
  Moved By Mayor Letham
  Seconded By M. Hodson

  That the March 1, 2021 Kawartha Lakes Community Safety and Well-Being Plan Advisory Committee agenda be adopted as circulated.

3.

Declaration of Pecuniary Interest

None

4.

New Business

Opening remarks from Chair Chief Mitchell around the tasks and the tight timelines ahead. Recognizing all the committee members as the leaders they are in their organizations and in Kawartha Lakes, collectively representing Education, Health, Mental Health, Community Services, Children and Youth, Policing and our elected Members of Council. This committee is being relied upon to deliver our Community Safety and Well-Being Plan.

4.1

CSWBPC2021-01.4.1

Roles and Responsibilities of the Community Safety and Well-Being Plan Advisory Committee
Terms of Reference Review

Chair Chief Mitchell read aloud the Mission statement and reviewed the Terms of Reference with the Committee.

In reviewing the Planning Framework document, information collection and sharing was highlighted, as our success will be highly dependent on the quality of data and the information that we receive and share as a committee. Before developing our plan we must paint a clear picture of what is happening in the community, identifying what the priorities are. Identifying what we know will help to accurately identify what we don't know. The framework document speaks to the importance of information sharing in each of the four planning areas. High level, aggregate and anonymous data will provide the information needed. The plan will only be as effective as the partnerships and multi-sector collaboration that exists among us.

Public engagement will be key to deliver a good plan. Being still largely restricted by the health related measures imposed around the pandemic, we may need to resort to alternative methods such as virtual town halls and surveys to deliver on this part.

This plan is about identifying our most critical risks through the citizens of Kawartha Lakes. We need to only take on the amount of risks that we have the resources and the capacity to address. This may require some difficult decisions on our part and require being up front with the community about what is realistic and achievable in our plan. The plan will be an evolving document, priorities and risks can change over time.

Collaboration of the community agencies working together will ensure that gaps in services are eliminated and that we leverage the strength of our combined partnerships.

Included in the plan are requirements to address elements of diversity. Kawartha Lakes is a welcoming community to newcomers and diversity.

Chair Chief Mitchell closed by expressing his thanks to everyone for taking on this endeavour and looking forward to working with everyone.

4.2

CSWBPC2021-01.4.2

Draft Project Plan

Brenda Stonehouse led an orientation session with the committee, starting with introductions by each participant. The Draft Project Planning Framework document circulated with the agenda was reviewed.

Committee was asked to share thoughts and ideas around community engagement timelines.

There will be communication to council asking for the deadline to be reconsidered as the committee continues to work to deliver a meaningful product.

A report or presentation will go to Council Committee of the Whole Meeting in June, updating the status of the plan.

Chair Chief Mitchell asked for suggestions of any other representation that should be on this committee. Councillor Dunn suggested a representative from Canadian Mental Health Association. Amanda Hamu suggested a representative from Women's Resources. Chair Chief Mitchell suggested representatives from FourCAST and Housing.

5.

Round Table Discussion

Open to comments and suggestions to engage public in meaningful ways with the current pandemic situation.

Essential services, specifically the two school boards and Community Care, specific targeted links could be made through the education section. Harder to reach and isolated groups, rural access and no internet, reaching out through support services organizations like Community Care, targeted surveys through their Senior Groups. Not on-line but specific ask outs.

Economically disadvantaged may have a hard time participating in any type of discussion, seniors continue to have difficulty participating in electronic meetings, considered on going issues.

Could food banks distribute information when food is distributed. Paper pieces at Libraries and Service Centers.

Communication piece is well underway informing that we are doing a plan. Messaging needs to be clear and specific in asking for feedback.

Requested that Brenda collect from committee any available community data to help create a draft list of priority risk areas that overlap between different areas of responsibilities as a starting point.

6.

Correspondence

7.

Next Meeting Date

Doodle Polls will be sent out for dates end of March and April for half day meetings.

8.

Adjournment

Meeting adjourned at 3:18 p.m.