The Corporation of the City of Kawartha Lakes

Agenda

Regular Council Meeting

Meeting #:	CC2018-22
Date:	Tuesday, December 11, 2018
Time:	Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

Members:	Mayor Andy Letham Councillor Ron Ashmore Councillor Pat Dunn Councillor Doug Elmslie Councillor Patrick O'Reilly Councillor Tracy Richardson Councillor Kathleen Seymour-Fagan Councillor Andrew Veale Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.

3.
Disclosure of Pecuniary Interest

4.
Notices and Information by Members of Council and Staff

5.
Minutes

5.1
CC2018-22.7.1

1.20181113 Council Minutes 19 Special Information.pdf

Special Council Information Meeting Minutes of November 13, 2018

That the Minutes of the November 13, 2018 Special Council Information Meeting, be received and adopted.

5.2
CC2018-22.7.2

1.20181113 Council Minutes 20 Special.pdf

Special Council Meeting Minutes of November 13, 2018

That the Minutes of the November 13, 2018 Special Council Meeting, be received and adopted.

5.3
CC2018-22.7.3

1.20181203CouncilInaugural.pdf

Inaugural Council Meeting Minutes of December 3, 2018

That the Minutes of the December 3, 2018 Inaugural Council Meeting, be received and adopted.

6.
Committee of the Whole Minutes

8.
Presentations

8.1
Presentation on Retail Cannabis Sales

1.Cannabis Presentation December 10, 2018.pdf

Ron Taylor, CAO
Alix Scarr, Senior Licensing Officer

10.
Consent Matters

That all of the proposed resolutions shown in Section 10.1 and 10.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered.

10.1
Reports

10.1.1
CAO2018-007

1.CAO2018-007 Policy Updates.pdf

2.CAO2018-007 Appendix A.pdf

3.CAO2018-007 Appendix B.pdf

4.CAO2018-007 Appendix C.pdf

5.CAO2018-007 Appendix D.pdf

6.CAO2018-007 Appendix E.pdf

Council Policy Updates
Ron Taylor, Chief Administrative Officer

That Report CAO2018-007, Council Policies - Updates, be received;
That the policy entitled Council Expense Policy, attached as Appendix B to Report CAO2018-007, be adopted and numbered for inclusion in the City’s Policy Manual, replacing all predecessor versions;
That the policy entitled Council Committee, Board and Task Force Policy, attached as Appendix D to Report CAO2018-007, be adopted and numbered for inclusion in the City’s Policy Manual, replacing Policy 028 CAO 002 Non-Legislated Committees of Council;
That the policy entitled Code of Conduct and Ethics – Members of Committees, Boards & Task Forces, attached as Appendix E to Report CAO2018-007, be adopted and numbered for inclusion in the City’s Policy Manual;
That the following Council policies be rescinded:
- Policy 037-CAO-006 – Artifacts
- Policy 038-CAO-023 – Archives Program
- Policy 101 CAO 018 - Sale of Municipal History Books
- Policy 131-CAO-023 - Definitions for Policies relating to Electronic Records and Information Technology Assets
- Policy 139-CAO-031 – Management of E-mail Records

Committees Update and Terms of Reference
Ron Taylor, Chief Administrative Officer

That Report CAO2018-006, Committees/Boards Terms of Reference, be received;
That the proposed terms of reference for various legislated and non-legislated Committees and Boards of Council, as outlined in Appendix B and C to Report CAO2018-006 be approved, and replace all predecessor versions of terms of reference; and
That staff bring forward to Council any necessary amendments to by-laws, where required, to implement Council legislated and non-legislated Committees and Boards.

10.1.3
MAYOR2018-001

1.MAYOR2018-001 Appendix A.pdf

2.MAYOR 2018-001 Council Appointments.pdf

Councillor Appointments
Mayor Andy Letham

That Report MAYOR 2018-001, Council Appointments, be received;

That the following appointments begin December 11, 2018 and continue for the entire term of Council ending December 2022, with a mid-term review of appointments in 2020;

Legislated Committee/Board	Councillor(s) Appointed
Kawartha Lakes Accessibility Advisory Committee	Councillor Veale
Drainage Board	Councillor Veale Councillor Ashmore
Kawartha Lakes Municipal Heritage Committee	Councillor Ashmore
Kawartha Lakes Haliburton Housing Corporation Board	Councillor Elmslie Councillor Dunn
Planning Advisory Committee	Mayor Letham Councillor Seymour-Fagan Councillor Veale Councillor O’Reilly
Fenelon Landfill Public Review Committee	Councillor Elmslie
Lindsay Ops Landfill Public Review Committee	Councillor Dunn
Municipal By-Law Appeals Committee	Councillor Yeo Councillor Dunn Councillor Ashmore
Public Library Board	Councillor Veale
Victoria Manor Committee of Management	Councillor Seymour-Fagan Councillor Elmslie Councillor O’Reilly
Lindsay Downtown Business Improvement Area Board	Councillor O’Reilly Councillor Dunn

Non-Legislated Advisory Committees and Boards	Councillor(s) Appointed
Agriculture Development Advisory Committee	Councillor Veale
Bobcaygeon Legacy C.H.E.S.T Fund Grant Committee	Councillor Seymour-Fagan
Lindsay Legacy C.H.E.S.T Fund Grant Committee	Councillor Dunn Councillor O’Reilly
Kawartha Lakes Environmental Advisory Committee	Councillor Richardson
Kawartha Lakes Cemetery Board	Councillor Yeo
Fenelon Falls Museum Board	Councillor Elmslie
Fenelon Falls Powerlinks Committee	Councillor Elmslie
Joint Social and Housing Services Advisory Committee	Councillor Elmslie Councillor Dunn Councillor O’Reilly
Kinmount Committee for Planning and Economic Development	Mayor Letham Councillor Seymour-Fagan
Lindsay Nayoro Twinning Committee	Mayor Letham Councillor O’Reilly
Kawartha Lakes Parks Advisory Committee	Mayor Letham Councillor Seymour-Fagan Councillor Richardson
Transit Advisory Committee	Councillor O’Reilly Councillor Richardson
Wilson Estate Advisory Committee	Mayor Letham Councillor Dunn Councillor O’Reilly
Kawartha Lakes Airport Advisory Committee	Councillor Dunn
High Water Bill/ Mandatory Connections Appeals Committee	Councillor Yeo Councillor Dunn Councillor Ashmore
Downtown Revitalization Advisory Committee	Mayor Letham
Kawartha Lakes Waste Management Advisory Committee	Councillor Yeo Councilor Veale Councillor Ashmore

Agencies	Councillor(s) Appointed
Ganaraska Region Conservation Authority Board	Councillor Richardson
Kawartha Region Conservation Authority Board	Mayor Letham Councillor Seymour-Fagan Councillor Dunn
Otonabee Region Conservation Authority Board	Councillor Richardson
Lake Simcoe Conservation Authority Board	Councillor Yeo
Haliburton, Kawartha, Pine Ridge District Health Unit Board	Councillor Elmslie Councillor Richardson
Kawartha Lakes Community Health Care Initiative	Councillor Veale
Kawartha Lakes Police Service Board	Mayor Letham Councillor O’Reilly
Ross Memorial Hospital Board	Councillor Ashmore
Community Policing Advisory Committee (OPP)	Councillor Seymour-Fagan Councillor Elmslie Councillor Ashmore

That the following appointments begin December 11, 2018 and continue for 1 year until December 11, 2019;

Legislated Committee/Board	Councillor(s) Appointed
Committee of Adjustment	Councillor Yeo
Fenelon Cemetery Board	Councillor Elmslie

10.1.4
RS2018-030

1.RS2018-030 Proposed 2019 Lease Agreement between Dunsford Community Centre Inc. and CKL.pdf

2.RS2018-030 Appendix A.pdf

3.RS2018-030 Appendix B.pdf

4.RS2018-030 Appendix C.pdf

5.RS2018-030 Appendix D.pdf

Proposed 2019 Lease Agreement between Dunsford Community Centre Inc. and the City of Kawartha Lakes (26 Community Centre Road, Dunsford)
Laura Carnochan, Law Clerk

That Report RS2018-030, Proposed 2019 Lease Agreement between Dunsford Community Centre Inc. and the City of Kawartha Lakes (26 Community Centre Road, Dunsford), be received;
That the Mayor and Clerk be authorized to execute the Lease Agreement attached as Appendix B on behalf of the Corporation of the City of Kawartha Lakes, being a Lease Agreement with Dunsford Community Centre Inc. for the purpose of leasing space for the Dunsford Library for a one year term.

10.1.5
CS2018-017

1.CS2018-017 Bobcaygeon Legacy CHEST Fund 2019 Allocation.pdf

Bobcaygeon Legacy C.H.E.S.T. Fund 2019 Allocation
LeAnn Donnelly

That Report CS2018-017, Bobcaygeon Legacy C.H.E.S.T. Fund 2019 Allocation, be received;
That total funding in the amount of $87,026.00 be provided, with the allocation to come from the Bobcaygeon Legacy C.H.E.S.T. Fund Reserve (3.24320), for the projects as approved by the Bobcaygeon Legacy C.H.E.S.T. Fund Grant Committee at its meeting of November 1, 2018 as follows:

Bobcaygeon Skating Club	$ 2,068.00
Ontario Open Fiddle and Step	$ 2531.00
Bobcaygeon Music Council	$ 9,000.00
Bobcaygeon Canada Day Committee	$13,274.00
Bobcaygeon Horticultural Society	$ 2,500.00
Impact 32 – Beautify Our Bobcaygeon	$12,105.00
Bobcaygeon Curling Club	$ 4,000.00
Bobcaygeon Minor Baseball	$ 2,190.00
Bobcaygeon Splash Pad Enhancement	$ 7,500.00
Boyd Heritage Museum	$ 8,000.00
Kawartha Settlers Village	$11,858.00
Royal Canadian Legion Branch 239	$12,000.00

That $7,788.86 (10% of interest earned) be retained in the principle of the Bobcaygeon Legacy C.H.E.S.T. Fund Reserve (3.24320) for inflationary growth of the fund; and
That the estimated balance of $68,412.94 not distributed through the 2019 allocation be made available for funding disbursement in a future year.

10.1.6
CS2018-018

1.CS2018-018 Lindsay Legacy C.H.E.S.T. Fund 2019 Allocation.pdf

Lindsay Legacy C.H.E.S.T. Fund 2019 Allocation
LeAnn Donnelly, Executive Assistant, Community Services

That Report CS2018-018, Lindsay Legacy C.H.E.S.T. Fund 2019 Allocation, be received;
That total funding in the amount of $288,375.45 be provided for the projects as approved by the Lindsay Legacy C.H.E.S.T. Fund Grant Committee at its meeting of November 14, 2018, with the allocation to come from the Lindsay Legacy C.H.E.S.T. Fund Reserve (3.24310), as follows:

Kawartha Art Gallery	$ 24,748.24
A Place Called Home	$ 60,656.35
United Way for the City of Kawartha Lakes	$ 27,400.00
The Rotary Club of Lindsay	$ 69,264.00
Royal Canadian Legion Br. 67	$ 29,000.00
Lindsay Lynx Hockey Association	$ 25,000.00
Proud Canadian Citizens Committee (sponsor Optimist Club)	$ 52,306.86

That the total amount of $230,074.82 of interested earned in 2018 be disbursed in 2019 without retaining a percentage for inflationary growth due to the limited funds for distribution in 2019;
That $40.000.00 from the cancelled project by Community Care Foundation be made available for funding disbursement in 2019; and
That the estimated balance of $19,832.59 not distributed through the 2018 allocation be made available for funding disbursement in 2019.

10.1.7
HS2018-004

1.Kawartha Lakes Health Care Initiative - Incentive Repayment.pdf

Kawartha Lakes Health Care Initiative Return of Service Incentive Repayment
Rod Sutherland, Director, Human Services

That Report HS2018-004, Kawartha Lakes Health Care Initiative: Return of Service Incentive Repayment, be received;
That Kawartha Lakes Health Care Initiative retain the repaid Doctor recruitment incentive of $17,650.24 for the sole purpose of supporting upcoming recruitment incentives prior to further Doctor Recruitment Reserve funding being requested from the City; and
THAT any future reimbursements of Doctor recruitment incentives to the Kawartha Lakes Health Care Initiative resulting from a cancelled Return of Service Agreement be retained by the Kawartha Lakes Health Care Initiative for the sole purpose of supporting future recruitment incentives.

10.1.8
EA2018-015

1.EA2018-015 Proposed 2019 Early-Start Capital Projects.pdf

2.EA2018-015 Appendix A.pdf

Proposed 2019 Early-Start Capital Projects
Adam Found, Manager of Corporate Assets

That Report EA2018-015, Proposed 2019 Early-Start Capital Projects, be received; and
That the capital projects identified in Appendix A to Report EA2018-015 be approved and included in the 2019 Tax-Supported Capital Budget or 2019 Water-Wastewater Capital Budget, whichever budget is appropriate.

10.1.9
EA2018-016

1.EA2018-016 Redirection for Development Charges Reserve Reconciliation.pdf

2.EA2018-016 Appendix A.pdf

Redirection for Development Charges Reserve Reconciliation
Adam Found, Manager of Corporate Assets

That Report EA2018-016, Redirection for Development Charges Reserve Reconciliation, be received; and
That the 2009-2016 development charges reserve reconciliation referred to by Council Resolution CR2016-894 be expanded to include the 2017-2018 period and be prepared as part of the 2019 DC study and by-law update.

10.1.10
WWW2018-011

1.WWW2018-011 Drinking Water Quality Management System Review and Endorsement.pdf

2.WWW2018-011 Appendix A.pdf

3.WWW2018-011 Appendix B.pdf

4.WWW2018-011 Appendix C.pdf

5.WWW2018-011 Appendix D.pdf

6.WWW2018-011 Appendix E.pdf

7.WWW2018-011 Appendix F.pdf

8.WWW2018-011 Appendix G.pdf

9.WWW2018-011 Appendix H.pdf

Drinking Water Quality Management System Review and Endorsement
Julie Henry, Quality Management and Policy Coordinator

That Report WWW2018-011, Drinking Water Quality Management System Review and Endorsement, be received;
That the City of Kawartha Lakes Water and Wastewater Quality Management System be endorsed by Council in order to maintain accreditation as an Operating Authority;
That the City of Kawartha Lakes Quality Management System Policy statements be adopted;
That the Ontario Clean Water Agency Quality Management System be endorsed by Council in order maintain accreditation as an Operating Authority; and
That the Ontario Clean Water Agency Quality Management System Policy statements be adopted.

10.2
Correspondence

10.2.1
CC2018-22.10.2.1

1.Correspondence McFeeters, Dale - Drainage.pdf

Drainage Area of the Sandringham Municipal Drain
Dale McFeeters

That the November 16, 2018 correspondence from Dale McFeeters, regarding the Sandringham Municipal Drain, be received.

10.3
Items Extracted from Consent

11.
Petitions

12.
Other or New Business

13.
Adoption of Closed Session Agenda

14.
Disclosure of Pecuniary Interest in Closed Session Items

15.
Closed Session

15.1
CC2018-22.15.1

Closed Session Minutes, Regular Council Meeting of September 25, 2018
Municipal Act, 2001 s.239(2)(b)

15.2
CLK2018-011

Appointments to the Kawartha Lakes Accessibility Advisory Committee 2019
Personal Matters about Identifiable Individuals
Municipal Act, 2001 s.239(2)(b)
Barbara Condie, Accessibility Officer

15.3
PLAN2018-082

Member Appointments to the City of Kawartha Lakes Planning Advisory Committee
Personal Matters About Identifiable Individuals
Municipal Act, 2001 s.239(2)(b)
Chris Marshall, Director of Development Services

15.4
PLAN2018-083

Member Appointments - Committee of Adjustment
Personal Matters About Identifiable Individuals
Municipal Act, 2001 s.239(2)(b)
Richard Holy, Manager of Planning

15.5
ED2018-016

Municipal Heritage Committee Appointments
Personal Matters About Identifiable Individuals
Municipal Act, 2001 s.239(2)(b)
Debra Soule, Economic Development Officer Arts, Culture and Heritage

15.6
LIB2018-001

Public Appointees to the City of Kawartha Lakes Public Library Board (Term of Council 2019-2022)
Personal Matters About Identifiable Individuals
Municipal Act, 2001 s.239(2)(b)
Jamie Anderson, CEO Kawartha Lakes Public Library

15.7
WM2018-011

Appointments to the Public Review Committee for the Fenelon Falls Landfill
Personal Matters about Identifiable Individuals
Municipal Act, 2001 s.239(2)(b)
Bryan Robinson, Director of Public Works

15.8
WM2018-012

Appointments to the Public Review for the Lindsay Ops Landfill
Personal Matters about Identifiable Individuals
Municipal Act, 2001 s.239(2)(b)
Bryan Robinson, Director of Public Works

16.
Matters from Closed Session

17.
By-Laws

That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.15 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

17.1
By-Laws by Consent

17.1.1
CC2018-22.17.1.1

1.2018- By-law to Levy 2019 Interim Tax Billing.pdf

A By-law to Levy Interim Taxes for 2019 in the City of Kawartha Lakes

17.1.2
CC2018-22.17.1.2

1.DRAFT - 2018- Consolidated By-law to Establish and Require Payment of Fees for Services.pdf

2.Consolidated Fees By-law - Appendicies.pdf

A By-Law to Repeal and Replace By-law 2016-206, as amended, being a By-law to Establish and Require Payment of Fees for Information, Services, Activities and Use of City Property in The City of Kawartha Lakes (known as the Consolidated Fees By-law)

17.1.3
CC2018-22.17.1.3

1.2018- Establish Accessibility Advisory Committee.pdf

A By-law to Repeal and Replace By-law 2007-008, as Amended, being a By-law to Establish and Govern The City of Kawartha Lakes Accessibility Advisory Committee.

17.1.4
CC2018-22.17.1.4

1.2018- By-law to Repeal and Replace 2006-193 Establish Public Library Board.pdf

By-law to Repeal and Replace City of Kawartha Lakes By-law 2006-193, Being a By-law to Provide for the Composition of and Appointment to the City of Kawartha Lakes Public Library Board