The Corporation of the City of Kawartha Lakes

Agenda

 

Regular Council Meeting

Meeting #:CC2018-15
Date:
Time:
Closed Session Commencing at 1:00 p.m. Open Session Commencing at 2:00 p.m.
Location:
Victoria Room
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8

Accessible formats and communication supports are available upon request.


Closed Session Minutes, Regular Council meeting of May 22, 2018
Municipal Act, 2001 s.239(2)(b)(c)

Memo - Committee of Council
Personal Matter About an Identifiable Individual

Municipal Act, 2001 s.239(2)(b)
Cathie Ritchie, City Clerk

Amos Construction
Litigation or Potential Litigation
Municipal Act, 2001 s.239(2)(e)
Robyn Carlson, City Solictor

Washington Drain
Litigation or Potential Litigation
Municipal Act, 2001 s.239(2)(e)
Robyn Carlson, City Solictor

Fenelon Falls Secondary Plan
Litigation or Potential Litigation
Municipal Act, 2001 s.239(2)(e)
Robyn Carlson, City Solicitor

Request to Expropriate Land for Colborne Street Pumping Station and Forcemain Construction
Proposed or Pending Acquisition or Disposition of Land
Municipal Act, 2001 s,239(2)(c)

Robyn Carlson, City Solicitor and Acting Manager of Realty Services

Regular Council Meeting Minutes of June 19, 2018

  • That the Minutes of the June 19, 2018 Regular Council Meeting, be received and adopted.

Licensing Agreement for Boathouse at 22 Walnut Street, Fenelon Falls
Report RS2018-021, Items 11.1.1 and 11.2.1 on the Agenda)
Daniel Mellen
Candice Millroy

Licensing Agreement for Boathouse at 781 Kenstone Beach Road, Bobcaygeon
(Report RS2018-022, Items 11.1.2 and 11.2.2 on the Agenda)
Lucia DiLeo

  • That all of the proposed resolutions shown in Section 11.1 and 11.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered.

Boathouse Encroachment – 22 Walnut St., Fenelon Falls
Christine Oliver, Law Clerk of Realty Services

  • That Report RS2018-020, Boathouse Encroachment – 22 Walnut St., Fenelon Falls, be received.

Boathouse Encroachment – 781 Kenstone Beach Rd., Bobcaygeon
Christine Oliver, Law Clerk of Realty Services

  • That Report RS2018-022, Boathouse Encroachment – 781 Kenstone Beach Rd., Bobcaygeon, be received.

Land Management Committee Policy CP2018-007
Robyn Carlson, City Solicitor

  • That Report RS2018-023, Land Management Committee Policy CP2018-007, be received.

Update – Review of City and Agency Boards and
Committees
Ron Taylor, Chief Administrative Officer

  • That Report CAO2018-005, Update – Review of City and Agency Boards and Committees, be received;

    That staff be directed to update the terms of reference for various Committees and Boards as generally outlined in Appendix A to Report CAO2018-005 in advance of the next term of Council for approval and subsequent recruitment; and

    That the City Clerk include regular monthly Committee of the Whole meetings in future annual meeting calendars beginning the next term of Council.

Delegation of Authority – Restricted Acts
Cathie Ritchie, City Clerk

  • That Report CLK2018-007, Delegation of Authority – Restricted Acts, be received; and

    That the Municipal Clerk be directed to prepare the necessary by-law prior to Nomination Day, delegating authority to the Chief Administrative Officer from July 27, 2018 to December 3, 2018 to enact the restricted powers of Council (Section 275(3)) during the Lame Duck period.

2018 Q2 Capital Close
Nicole Owens, Junior Accountant

  • That Report CORP2018-012, 2018 Q2 Capital Close, be received;

    That the capital projects identified in Attachment A to Report CORP2018-012 be approved to be closed due to completion;

    That the balances in the table below be transferred to or from the corresponding reserves;

    Reserve

    Report Closing Balance

    Capital Projects Reserve

    $644,843.88

    Public Works Fleet Reserve

    $14,764.64

    Sewer Infrastructure Reserve

    $186,943.50

    That $104.89 be withdrawn from Development Charges – Fire and applied to project 932170801 – Fire, Extrication Equipment to address the deficit;

    That an additional $5,000 from the Capital Reserves be allocated to 950180306 – Bike Repair/Tire Pump Station as per requirements specified within OMCC Grant acceptance as per DEV2018-003, By-law 2018-018;

    That project 953180112 – LSC Windows be closed and the remaining budget of $187,583.08 and all associated expenses be transferred to project 953170300 – LSC Windows;

    That project 950180113 – Logie Park be closed and all remaining budget and expenses totaling $1,111,000.00 be transferred to multi-year project 950151801 – Logie Park;

    That project 950180112 – Trail & Shoreline Restoration be closed and all remaining budget and expenses totaling $150,000 be transferred to multi-year project 950153301 – Trail & Shoreline Restoration;

    That project 950164000 – City Boat Launches be closed and the remaining budget of $50,734.69 be transferred to 950180109 – City Boat Launches;

    That project 950170300 – City Boat Launches be closed and the deficit of $37,494.34 be transferred to 950180109 – City Boat Launches;

    That project 950170500 – Cemetery Site Works be closed and the remaining balance of $49,376.26 be transferred to corresponding projects within 950180400 – Cemetery Site Works;

    That project 950170601 – 50/50 Community Park Projects be closed and the remaining budget of $12,229.20 be transferred to 950180110 – 50/50 Community Park Projects;

    That project 950170701 – Wilson Estates be closed and the remaining budget of $100,830.75 be transferred to 950180111 – Wilson Estates;

    That project 950170901 – Park Furniture be closed and the remaining budget of $32,799.27 be transferred to 950180301 – Park Furniture;

    That the following projects be granted an extension to December 31, 2018:

    928170301 - Upgrade/Replace Communication Equipment

    928170401 - Upgrade/Replace Client Hardware

    928170601 - Replace Printers

    928171901 - Purchase Parks & Rec Software

    932161401 - Fire Station Capital Repairs

    932170501 - Equipment Replacement

    938170200 - Paramedic Equipment

    938170301 - Replace Light Duty Vehicle

    938170401 - Replacement Ambulance

    950170100 - Playgrounds - Various Locations

    950170401 - Old Mill Park Dam Replacement

    950170800 - Arena & Community Centre Equipment

    950171000 - Arenas & Community Centres

    950171101 - Victoria Park Armoury Repair

    950171501 - Bobcaygeon Library

    953150801 - City Hall – Roof and Atrium

    953170200 - Building Services

    983170100 – Bridges

    983170600 - Gravel Resurfacing

    983170700 - Road Lifecycle Extension

    983171301 - Municipal Drains

    998151201 - Lindsay WPCP Upgrade

    998152200 – Glenelg St E Watermain Replacement & Design

    998170100 - Water & Wastewater – Watermains

    998170300 - Water & Sanitary

    998170601 – Fenelon Water Treatment Plant Modifications

    998170701 - Bobcaygeon Main Breaker

    994171601 - Ice Machine Replacement

    994172400 - Transit Hub and Shelters

    That the following projects be granted an extension to December 31, 2019:

    928151500 - ERP System

    953170501 - Development 68 Lindsay St N

    998151801 - Ridout St SPS – Pumps & Flow Meter

    998161701 - Lindsay WPCP Upgrade-Construct

    998170500 - Water & Wastewater – Upgrades

    997146001 - Fenelon Landfill - Admin Building

    997146301 - Laxton Landfill Site

    997166101 - Pump Chamber Construction

    That project 997170200 – Landfill Site Works completion date be extended to December 31, 2020.

High Bill Adjustment 5 Sussex St N
Jennifer Stover, Director of Corporate Services

  • That Report CORP2018-013, High Bill Adjustment 5 Sussex St N, be received;

    That Council approve the recommendation of the High Water Bill Appeal Committee and provide a credit of $1,293.24, plus applicable penalty, to the account at 5 Sussex St N, Lindsay as a one-time exemption to the Section 8.0 of the High Bill Adjustment Policy; and

    That staff review and report back to Council on the High Water Bill Adjustment Policy with consideration to removing the restriction on income producing properties.

High Bill Adjustment 18 Francis St, Fenelon Falls
Jennifer Stover, Director of Corporate Services

  • That Report CORP2018-014, High Bill Adjustment 18 Francis St Fenelon Falls, be received; and

    That Council approve the recommendation of the High Water Bill Appeal Committee and provide a credit of $1,298.56, plus applicable penalty, to the account at 18 Francis St Fenelon Falls as a one-time exemption to section 8.0 of the High Bill Adjustment Policy.

2018-57-CP Engineering and Design Services for Lindsay Water Pollution Control Plant Upgrades – Phase 1
Linda Lee, Buyer
Nafiur Rahman, Senior Engineering Technician

  • That Report PUR2018-030, 2018-57-CP Engineering and Design Services for Lindsay WPCP Upgrades – Phase 1, be received;

    That Cima Canada Inc., of Bowmanville, be awarded 2018-57-CP Engineering and Design Services for Lindsay WPCP Upgrades – Phase 1, as the highest scoring Proponent;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreements to award the contract; and

    That the Purchasing Division be authorized to issue a Purchase Order.

2018-69-CQ Road Lifecycle Extension – Single Surface Treatment
Linda Lee, Buyer
Mike Farquhar, Supervisor, Technical Services

  • That Report PUR2018-031, 2018-69-CQ, Road Lifecycle Extension, Single Surface Treatment, be received;

    That Royel Paving, a division of CRH Canada Group Inc. of Oakville be selected for the award of Quotation 2018-69-CQ Road Lifecycle Extension, Single Surface Treatment for the quoted price of $107,380.00 plus HST; and

    That subject to receipt of the required documents, the Purchasing Division be authorized to issue a purchase order.

2018-74-CQ Sylvan Crescent Reconstruction Deficiency Work
Launa Lewis, Supervisor of Financial Services
Corby Purdy, Supervisor/Infrastructure, Design,
Construction

  • That Report PUR2018-032, 2018-74-CQ Sylvan Crescent Reconstruction Deficiency Work, be received;

    That Hard-Co- Construction Ltd. be selected for the award of Quotation 2018-74-CQ Sylvan Crescent Reconstruction Deficiency Work for the quoted price of $199,900.00 plus HST;

    That funding in the amount of $135,000.00 be released from the Capital Reserve for the purpose of awarding this contract; 

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to sign the agreement; and

     That Purchasing be authorized to issue a purchase order.

Request for Municipal Council Support Resolution Confirmation (Ground Mount Solar Projects, 1674 County Road 36, Geographic Township of Verulam)
Ian Walker, Planning Officer – Large Developments

  • That Report PLAN2018-056, Request for Municipal Council Support Resolution Confirmation, be received;

    That Council of the City of Kawartha Lakes supports the construction and operation of the Project on the Lands described as 1674 County Road 36, Geographic Township of Verulam. This resolution's sole purpose is to enable the Supplier to achieve Notice to Proceed under its FIT Contract and may not be used for the purpose of any other form of municipal approval in relation to the FIT Contract or Project or for any other purpose;

    That the Chief Administrative Officer and Director of Development Services be authorized to sign the required Independent Electricity System Operator (IESO) forms on behalf of Council for the ground mount solar project at 1674 County Road 36, Geographic Township of Verulam, which was previously endorsed; and

    That this resolution shall expire 12 months after its adoption by Council.

Deeming By-law Application D30-2018-010 – 1590839 Ontario Inc. (Haslam)
Janet Wong, Planner II

  • That Report PLAN2018-059, Deeming By-law Application D30-2018-010 - 1590839 Ontario Inc. (Haslam), be received;

    That a Deeming By-law respecting Lots 3 and 4, Registered Plan 57M-734, substantially in the form attached as Appendix E to Report PLAN2018-059, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

Downtown Parking Space Update
Chris Marshall, Director

  • That Report PLAN2018-061, Downtown Parking Space Update, be received.

Removal of Holding (H) Symbol (317 Ranchers Road, Township of Fenelon - Tow-All-Inc. c/o Lucas Lowell)
Mark LaHay, Planner II

  • That Report PLAN2018-064, respecting Part of Lot 14, Concession 7, being Part 3, 57R-6073, geographic Township of Fenelon, Tow-All-Inc. c/o Lucas Lowell – Application D06-2018-019, be received;

    That Zoning By-Law Amendment application D06-2018-019 identified as 317 Ranchers Road, City of Kawartha Lakes, as generally outlined in Appendix C to Report PLAN2018-064, be approved and adopted by Council; and 

    That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

Engineering Policy Review Update
Juan Rojas, Director of Engineering and Corporate Assets

  • That Report ENG2018-011, Engineering Policy Review Update, be received;

    That the following policies be rescinded and removed from the policy manual: 

    063 EPW 001           Street Lighting Assumption Policy; and

    That the following policies be updated as outlined in the respective attachments to Report ENG2018-011:

    071 EPW 004           Pre-Servicing of Subdivision Lands (as per Appendix A)

    077 EPW 005           Streetlight Warrant Policy (as per Appendix B)

    115 EPW 008           Right of Way Widths (as per Appendix C)

    123 EPW 009           Roadway Level of Service Policy - Maintenance Priority Classification System (as per Appendix D)

Site Plan Agreement Securities and Fees
Juan Rojas, Director of Engineering and Corporate Assets

  • That Report ENG2018-013, Site Plan Agreement Securities and Fees, be received;

    That site plan securities for engineering related work on the private property not be required;

    That the Development Application Approval Process User Fee be increased to 3.7%; and

    That the Guide to the Site Plan Approval Process and the City’s Fees and Charges By-law be amended to reflect these changes.

Airport 2018 Capital Budget Update
Juan Rojas, Director of Engineering and Corporate Assets

  • That Report ENG2018-015, Airport 2018 Capital Budget Update, be received;

    That 2018 Capital Program AP1802 – Airport Facilities Program, be closed and $10,000 allocated to this program be transferred to Capital Reserves; and

    That 2018 Capital Program AP1801 – Airport Siteworks Program, be increased by $10,000 for Minor Airside Improvements and be funded from Capital Reserve.

Kawartha Lakes Health Care Initiative: Return of Service Incentive Repayment
Rod Sutherland, Director, Human Services

  • That Report HS2018-002, Kawartha Lakes Health Care Initiative: Return of Service Incentive Repayment, be received; and

    That Kawartha Lakes Health Care Initiative retain the repaid Doctor recruitment incentive for the sole purpose of supporting upcoming recruitment incentives prior to further Doctor Recruitment Reserve funding being requested from the City.

Licensing Agreement for Boathouse at 22 Walnut Street, Fenelon Falls
Daniel Mellen
Candice Millroy

  • That the June 5, 2018 e-mail correspondence from Daniel Mellen and Candice Millroy, regarding a Licensing Agreement for Boathouse at 22 Walnut Street, be received.

Licensing Agreement for Boathouse at 781 Kenstone Beach Road, Bobcaygeon
Pasquale Di Leo
Lucia Di Leo

  • That the July 5, 2018 correspondence from Pasquale and Lucia Di Leo, regarding a Licensing Agreement for Boathouse at 781 Kenstone Beach Road, Bobcaygeon, be received.

Memo - Fence-Viewer Resignation
Joel Watts, Deputy Clerk

  • That the July 17, 2018 memorandum from Joel Watts, Deputy Clerk, regarding Fence-Viewer Resignation, be received;

    That the notice of resignation, dated June 29, 2018, of Fence-Viewer Charles Clarke, be received; and

    That a by-law to amend by-law 2015-024 be presented to Council for adoption to reflect the resignation, effective the date of the by-law adoption.

Policy Update - AMO Stands with Canada and Ontario on NAFTA
Andy Letham, Mayor

  • That the June 25, 2018 e-mail correspondence from the Association of Municipalities  of Ontario (AMO), regarding Policy Update - AMO Stands with Canada and Ontario on NAFTA, be received;

    That the City of Kawartha Lakes support the AMO Resolution regarding NAFTA; and

    That this resolution be circulated to Prime Minister Trudeau, Premier Doug Ford, AMO and the Federation of Canadian Municipalities.

Request for Noise By-law Exemption
Alex Mitchell

  • That the June 19, 2018 e-mail correspondence from Alex Mitchell regarding a Request for Noise By-law Exemption, be received; and

    That the exemption of the City's Noise By-law 2005-025, as amended, for the wedding event being held at 30 Regent Street, Lindsay, from 4:00 p.m. on August 25, 2018 to 1:00 a.m. on August 26, 2018, be approved.

Request for Noise By-law Exemption
Russell Wilmot
Kaitlin Jubb

  • That the July 7, 2018 correspondence from Kaitlin Jubb and Russell Willmont regarding a Request for Noise By-law Exemption, be received; and

    That the exemption of the City's Noise By-law 2005-025, as amended, for the wedding event being held at Shadow Lake Road 2, Cottage 44, from 3:00 p.m. on August 5, 2018 to 1:00 a.m. on August 6, 2018, be approved.

Preserving Canada's Heritage: The Foundation for Tomorrow
Catherin McKenna, Minister of Environment and Climate Change

  • That the June 26, 2018 correspondence from Catherin McKenna, Minister of Environment and Climate Change, regarding Preserving Canada's Heritage: The Foundation for Tomorrow, be received.

Planning Advisory Committee Meeting Minutes of July 4, 2018

  • That the Minutes of the July 4, 2018 Planning Advisory Committee Meeting be received and the recommendations be adopted.

  • That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.12 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

A By-law to Delegate Authority for Decisions to the Chief Administrative Officer for Restricted Acts after Nomination Day in the City of Kawartha Lakes

A By-law to Provide Tax Relief to Certain City of Kawartha Lakes Property Owners who are Low Income Elderly Persons, Low Income Persons Between the Ages of 55 And 64, Low Income Disabled Persons or Ontario Disability Support Program Recipients for the Year 2018

A By-law to Provide Water Rate Relief to Certain City of Kawartha Lakes Property Owners who are Low Income Elderly Persons, Low Income Persons Between the Ages of 55 and 64, Low Income Disabled Persons or Ontario Disability Support Program Recipients

A By-law to Amend By-law 2015-024, being A By-law to Appoint Fence-Viewers for the City of Kawartha Lakes

A By-law to Designate 15 Cluxton Street, Kinmount in the City of Kawartha Lakes as being of Cultural Heritage Value and Interest

A By-Law to Deem Part of a Plan of Subdivision, Previously Registered for Lands Within Kawartha Lakes, Not to be a Registered Plan of Subdivision in Accordance with the Planning Act, PIN 63269-0299 (Lt) and PIN 63269-0300 (LT), Described as Lot 3 and Lot 4, 57M-734, Geographic Township of Manvers, now City of Kawartha Lakes
(File D30-2018-010, Report PLAN2018-059, respecting 13 and 17 Sandbourne Drive – 1590839 Ontario Inc)

A By-Law to Amend the City of Kawartha Lakes Official Plan to Add a Special Provision to Land within the City Of Kawartha Lakes
(File D06-2018-013, Report PLAN2018-057, respecting Part Lot 13, Concession 7, Geographic Township of Manvers, identified as 804 Highway 7A – Sutcliffe)

A By-Law to Amend the Township of Manvers Zoning By-Law No. 87-06 to Rezone Land within the City Of Kawartha Lakes
(File D06-2018-013, Reports PLAN2018-036 and PLAN2018-057, respecting Part Lot 13, Concession 7, geographic Township of Manvers, identified as 804 Highway 7A – Sutcliffe)

A By-Law to Amend the Township of Ops Zoning By-Law No. 93-30 to Rezone Land within the City Of Kawartha Lakes
(File D06-2018-001, Report PLAN2018-060, respecting East Half of Lot 22, Concession 57, Geographic Township of Ops, identified as 417 Fieldside Road)

A By-law to Repeal By-law 2011-260, (as amended), being a By-Law to Govern Water and Wastewater Services

A By-law to Set the Remuneration Level to be Paid to the Municipal Council in the City of Kawartha Lakes

A By-law to Authorize An Application for Approval to Expropriate Land

A By-law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, July 17, 2018

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