The Corporation of the City of Kawartha Lakes

Minutes

Committee of the Whole Meeting

COW2021-01
Open Session Commencing at 1:00 p.m. - Electronic Participation
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Patrick O'Reilly
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Doug Elmslie
  • Councillor Tracy Richardson
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo
Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

Mayor Letham called the Meeting to order at 1:00 p.m. with City Clerk C. Ritchie, Deputy Clerk S. O'Connell and Deputy Clerk J. Watts in attendance in Council Chambers.

Deputy Mayor P O'Reilly, and Councillors R. Ashmore, P. Dunn, D. Elmslie, T. Richardson, K. Seymour-Fagan, A. Veale and E. Yeo were in attendance electronically.

CAO R. Taylor, Directors B. Robinson, J. Rojas, Chief of Fire Services M. Pankhurst, City Solicitor R. Carlson,  Planner II A. Kalnina and Economic Development Officer - Heritage Planning E. Turner were also in attendance electronically.

Mayor Letham advised that the Deputation Request submitted by Alan Webster, regarding the proposed surplus declaration, closure and sale of a portion of road allowance adjacent to 2 Omega Road, Kirkfield (Item 7.2 on the Agenda) had been withdrawn.

Mayor Letham advised that Item 7.7, being Report FIRE2021-001, would be considered after Section 8, being Memorandums.

  • CW2021-001
    Moved ByCouncillor Veale
    Seconded ByCouncillor Elmslie

    That the agenda be adopted as circulated.

    Carried

Councillor Veale declared a pecuniary interest in relation to Item 8.1, being a Memorandum Regarding Waiving an Encroachment Fee for the Woodville Lion's Club, as he is a member of that Association.

Dock License Application for 114 Front Street East, Bobcaygeon
Sandra Robinson

Sandra and Dave Robinson provided an overview and history of the dock associated with 114 Front Street East, Bobcaygeon, which has been in place since 1975.

  • CW2021-002
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Seymour-Fagan

    That the deputation and correspondence of Sandra Robinson, regarding the Dock License Application for 114 Front Street East, Bobcaygeon, be received;

    That the request for a Dock License for 114 Front Street East, Bobcaygeon, be referred to Staff for review and report back by the end of Q1, 2021; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Water Bill for 53 Gee Crescent, Lindsay
Mikaela Holtzheimer

Mikaela Holtzheimer provided an overview of a high water bill that she received for 53 Gee Crescent, Lindsay. Ms. Holtzheimer reviewed the steps that were taken to investigate the cause of the high water bill and requested that the high water bill be reduced.

  • CW2021-003
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Seymour-Fagan

    That the deputation of Mikaela Holtzheimer, regarding the Water Bill for 53 Gee Crescent, Lindsay, be received;

    That the request for a water bill reduction for 53 Gee Crescent, Lindsay, be referred to Staff for review and report back by the end of Q1, 2021; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Council Decision Making Process
Anne Yorke

Anne Yorke reviewed concerns regarding the Council decision making process.

  • CW2021-004
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Yeo

    That the deputation of Anne Yorke, regarding the Council Decision Making Process, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Fall Leaf Pick-Up
C. Brian Lailey

C. Brian Lailey expressed concern regarding the lack of Fall Leaf Pick-up at Edgewater Condominium in Bobcaygeon in the Fall of 2020. Mr. Lailey requested that the situation be corrected and that the City provide Fall Leaf Pick-up for condominium properties.

  • CW2021-005
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Richardson

    That the deputation of C. Brian Lailey, regarding Fall Leaf Pick-up, be received;

    That the issue of Fall Leaf Pick-up at condominium properties be forwarded to Staff for review and report back by the end of Q1, 2021; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Correspondence Regarding a Medical Supply Manufacturing Park
Councillor Ashmore

  • CW2021-006
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Dunn

    That the correspondence from Councillor Ashmore, regarding a Medical Supply Manufacturing Park, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Environmental Business Hero and Environmental Youth Hero Awards Presentation
Councillor Richardson
Pat Warren, Chair, City of Kawartha Lakes Environmental Advisory Committee
Deborah Pearson, City of Kawartha Lakes Environmental Advisory Committee

Councillor Richardson, Pat Warren, Chair of the Kawartha Lakes Environmental Advisory Committee, presented the 2020 Environmental Business Hero Awards to the following recipients:

  • Boiling Over's Coffee Vault
  • Burns Bulk Food
  • Country Cupboard
  • Dive Kawartha
  • Flex Fitness
  • LaMantia's Country Market
  • UnWrapped

Deborah Pearson, Kawartha Lakes Environmental Advisory Committee Member, presented the 2020 Environmental Youth Hero Award to the King Albert Public School Grade 5/6 Leadership Team.

  • CW2021-007
    Moved ByCouncillor Richardson
    Seconded ByCouncillor Dunn

    That the presentation of the 2020 Environmental Business Hero and Environmental Youth Hero Awards by Councillor Richardson, Pat Warren and Deborah Pearson, to award recipients Boiling Over's Coffee Vault, Burns Bulk Food, Country Cupboard, Dive Kawartha, Flex Fitness, LaMantia's Country Market, UnWrapped and the Grade 5/6 Leadership Team at King Albert Public School, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Roads Database Update
Bryan Robinson, Director of Public Works

Director Robinson provided an overview of Roads Database which is used to track ownership, status and the level of service provided to road segments in the City of Kawartha Lakes.

  • CW2021-008
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Yeo

    That the presentation by Bryan Robinson, Director of Public Works, regarding the Roads Database Update, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Roads Database Update
Bryan Robinson, Director of Public Works

  • CW2021-009
    Moved ByDeputy Mayor O'Reilly
    Seconded ByCouncillor Yeo

    That Report RD2021-001, Roads Database Update, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

CAO R. Taylor provided an update on the Pandemic to confirm that the Province of Ontario has declared a State of Emergency and a Stay at Home Order will be in effect as of 12:01 a.m. on Thursday, January 14, 2021.

The meeting recessed at 2:17 p.m. and reconvened at 2:25 p.m.

Municipal Election 2022 - Voting Method
Cathie Ritchie, City Clerk

  • CW2021-010
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Richardson

    That Report CLK2021-001, Municipal Elections 2022 – Voting Method, be received;

    That the voting method of internet/telephone for the 2022 municipal election be approved;

    That a by-law be brought forward to Council authorizing the alternative voting method as required by the Municipal Elections Act as amended Section 42(1b); and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Proposed Surplus Declaration, Closure, and Sale of a Portion of Road Allowance adjacent to 2 Omega Road, Kirkfield
Laura Carnochan, Law Clerk - Realty Services

  • CW2021-011
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Dunn

    That Report RS2021-002, Proposed Surplus Declaration, Closure, and Sale of a Portion of Road Allowance adjacent to 2 Omega Road, Kirkfield, be received;

    That the subject property, being a portion of road allowance legally described as Public Road on Plan 223; Subject to R455091, R454565, R449274, R358433, R310113, R159034, F14707, in the Geographic Township of Fenelon, City of Kawartha Lakes, being Part of PIN: 63165-0331 (LT), be declared surplus to municipal needs;

    That the closure of the portion of road allowance and sale to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

    That Council set a price of $5,000.00 as consideration for the subject portion of road allowance;

    That staff be directed to commence the process to stop up and close the said portion of road allowance;

    That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed if appropriate;

    That a deeming by-law be passed contemporaneously with the disposition by-law;

    That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Proposed Surplus Declaration, Closure, and Sale of a Portion of Road Allowance adjacent to 2 Jasper Drive, Kirkfield
Laura Carnochan, Law Clerk - Realty Services

  • CW2021-012
    Moved ByCouncillor Yeo
    Seconded ByDeputy Mayor O'Reilly

    That Report RS2021-003, Proposed Surplus Declaration, Closure, and Sale of a Portion of Road Allowance adjacent to 2 Jasper Drive, Kirkfield, be received;

    That the subject property, being a portion of road allowance legally described as Public Road on Plan 223; Subject to R455091, R454565, R449274, R358433, R310113, R159034, F14707, in the Geographic Township of Fenelon, City of Kawartha Lakes, being Part of PIN: 63165-0331 (LT), be declared surplus to municipal needs;

    That the closure of the portion of road allowance and sale to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

    That Council set a price of $5,000.00 as consideration for the subject portion of road allowance;

    That staff be directed to commence the process to stop up and close the said portion of road allowance;

    That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed if appropriate;

    That a deeming by-law be passed contemporaneously with the disposition by-law;

    That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Potential Surplus and Sale of City-Owned Property Municipally Addressed as between 1462 and 1474 Fleetwood Road, in the Geographic Township of Manvers, in the City of Kawartha Lakes
Christine Oliver, Law Clerk - Realty Services

  • CW2021-013
    Moved ByCouncillor Richardson
    Seconded ByCouncillor Seymour-Fagan

    That Report RS2021-005, Potential Surplus and Sale of City Owned Property Municipally Addressed as Between 1474 and 1462 Fleetwood Road, in the Geographic Township of Manvers, City of Kawartha Lakes, be received;

    That the City-owned property municipally addressed as between 1474 and 1462 Fleetwood Road, in the Geographic Township of Manvers, City of Kawartha Lakes, be declared surplus to municipal needs;

    That a direct sale to the adjacent owner be supported in principle, in accordance with the previsions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

    That a by-law (with any amendments deemed necessary) to authorize its disposition shall be passed;

    That the Mayor and Clerk be authorized to sign all documents to facilitate the conveyance of the lands; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Tree Preservation
Anna Kalnina, Planner II
Leah Barrie, Policy Planning Supervisor

Anna Kalnina, Planner II, made a presentation on existing efforts that are made and future steps that may be taken in relation to Tree Preservation within the City of Kawartha Lakes.

  • CW2021-014
    Moved ByCouncillor Veale
    Seconded ByCouncillor Yeo

    That Report PLAN2021-001, Tree Preservation, and the presentation by Anna Kalnina, Planner II, be received;

    That Council direct staff to commence a formal public consultation strategy and education plan, and deliver an Options Update report to Council within 6 months; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Ontario Heritage Act Processes
Emily Turner, Economic Development Officer - Heritage Planning

  • CW2021-015
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Yeo

    That Report ED2021-001, Ontario Heritage Act Processes, be received;

    That property owners be provided with notice in advance of the listing of their properties on the Heritage Register in addition to the new statutory notice; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Master Fire Plan
Mark Pankhurst, Chief of Fire Services

  • Moved ByCouncillor Dunn
    Seconded ByDeputy Mayor O'Reilly

    That Report FIRE2021-001, Master Fire Plan, be received;

    That the recommendations contained within the Master Fire Plan attached to Report FIRE2021-001 as Appendix A be considered as part of the future strategic planning and Department work plan objectives; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Motion Failed
  • CW2021-023
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Yeo

    That Report FIRE2021-001, Master Fire Plan, be received;

    That the Master Fire Plan be referred to Staff for review and report back to allow for the following items to be incorporated into the Plan:

    • a Strategy to protect the health and well being of the City's Firefighters;
    • a  costing and the projected timelines (based on growth projections) for the recommendations within the Plan;
    • a Strategy for the City's Fire Halls; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Temporary Support for Fenelon Falls Bridge
Martin Sadowski, Senior Engineering Technician

  • CW2021-016
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Seymour-Fagan

    That Report ENG2021-003, Temporary Support for Fenelon Falls Bridge, be received;

    That Council authorizes the required funds in the amount of $349,934 be funded from the uncommitted portion of the capital contingency reserve. (1.32248); and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Memorandum Regarding Waiving an Encroachment Fee for the Woodville Lion's Club
Mayor Letham

  • CW2021-017
    Moved ByCouncillor Richardson
    Seconded ByCouncillor Elmslie

    That the Memorandum from Mayor Letham, regarding the Waive of Encroachment Fee for the Woodville Lion’s Club, be received;

    That Council direct staff to waive the $125.00 annual fee for the Woodville Lions Club with respect to the installation of a speed radar sign;

    That, notwithstanding section 4.03 of City Lands Encroachment By-Law 2018-017 which requires Licensees to pay the prescribed annual encroachment fee (in this case, $125.00 per year), Council waive this requirement; and

    That this recommendation be brought forward to Council for consideration at the next regular council meeting.

    Carried

Memorandum Regarding Improved Lighting at Heron's Landing Entrance
Councillor Ashmore

  • CW2021-018
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Yeo

    That the Memorandum from Councillor Ashmore, regarding Improved Lighting at Heron’s Landing Entrance, be received;

    That staff conduct a traffic count in summer and provide statistical analysis of entrance regarding traffic and safety to see if warranted for streetlight;

    That staff report back in Q3, 2021; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Memorandum Regarding Omemee Beach Park Splash Pad
Councillor Ashmore

  • CW2021-019
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Dunn

    That the Memorandum from Councillor Ashmore, regarding the Omemee Beach Park Splash Pad, be received;

    That staff develop a plan consistent with past community partnerships for the infrastructure with costing to establish a splash pad in Omemee;

    That staff report back in Q2, 2021; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Memorandum Regarding Purchasing Policy Amendment
Councillor Veale

  • CW2021-020
    Moved ByCouncillor Veale
    Seconded ByCouncillor Seymour-Fagan

    That the Memorandum from Councillor Veale, regarding the Purchasing Policy Amendment, be received;

    That the policy be brought forward as part of the policy review so that all substantiated costs associated with each project are described before budgets are approved; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Memorandum Regarding Combining the Kirkfield Medical Centre and Library
Councillor Veale

  • CW2021-021
    Moved ByCouncillor Veale
    Seconded ByCouncillor Yeo

    That the Memorandum from Councillor Veale, regarding combining the Kirkfield Medical Centre and Library, be received;

    That staff be directed to investigate options and costs for combining the Kirkfield Medical Centre and Library together in one building and report back in Q3, 2021; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

Memorandum Regarding Review of Service Levels by the CAO
Councillor Veale

  • CW2021-022
    Moved ByCouncillor Veale
    Seconded ByCouncillor Elmslie

    That the Memorandum from Councillor Veale, regarding a Review of Service Levels by the CAO, be received;

    That the CAO review service levels in light of operational changes and changing service demands, recommend efficiencies and service enhancements and report back in Q2, 2021; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried
  • CW2021-024
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Dunn

    That the Committee of the Whole Meeting adjourn at 4:43 p.m.

    Carried
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