The Corporation of the City of Kawartha Lakes

Minutes

Special Council Meeting

CC2020-13
Open Session Commencing at 9:00 a.m. - Electronic Public Participation
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Patrick O'Reilly
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Doug Elmslie
  • Councillor Tracy Richardson
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo
Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

1.
Call to Order
 

Mayor Letham called the Meeting to order at 9:00 a.m. Deputy Mayor P. O'Reilly and Councillors R. Ashmore, P. Dunn, D. Elmslie, T. Richardson, K. Seymour-Fagan, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk S. O'Connell, Deputy Clerk J. Watts and Director J. Stover were in attendance in Council Chambers.

Directors J. Rojas, C. Shanks, R. Sutherland, Chief of Paramedic Services R. Mellow, Chief of Services M. Pankhurst, Treasurer C. Daynes and Supervisor of Technical Services M. Farquhar were in attendance electronically.

2.
Adoption of Agenda
 

  • CR2020-393
    Moved ByCouncillor Elmslie
    Seconded ByDeputy Mayor O'Reilly

    That the Agenda for the Open Session of the Special Council Meeting of Tuesday, December 1, 2020, be adopted as circulated.

    Carried

3.
Disclosure of Pecuniary Interest
 

There were no declarations of pecuniary interest disclosed.

4.
Deputations
 

5.
Correspondence
 

6.
Reports
 

6.1
CORP2020-019
This item has attachments. 

1.CORP2020-019.pdf

Proposed 2021 Operating Budget Update
Jennifer Stover, Director of Corporate Services

  • CR2020-394
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Richardson

    That Report CORP2020-019, Proposed 2021 Operating Budget Update, be received.

    Carried

6.2
CORP2020-018
This item has attachments. 

1.CORP2020-018.pdf

Options for Disposition of 2019 Surplus
Ron Taylor, Chief Administrative Officer
Jennifer Stover, Director of Corporate Services

  • CR2020-395
    Moved ByCouncillor Richardson
    Seconded ByCouncillor Veale

    That Report CORP2020-018, Disposition of 2019 Surplus, be received; and

    That the 2019 Surplus of $2,999,743 be maintained in the Contingency Reserve for the purpose of funding community, economic, and corporate pandemic recovery initiatives.

    Carried

6.3
PUR2020-032
This item has attachments. 

1.PUR2020-032.pdf

Single Source for Contract Administration and Site Inspection for the Downtown Reconstruction Phase III
Linda Lee, Buyer
Corby Purdy, Supervisor, Infrastructure, Design, Construction

  • CR2020-396
    Moved ByCouncillor Dunn
    Seconded ByDeputy Mayor O'Reilly

    That Report PUR2020-032, Single Source – CIMA Canada Inc. for the Contract Administration and Site Inspection for the Downtown Reconstruction Phase III, be received;

    That Council authorize the single source purchase to CIMA Canada Inc. for the contract administration and site inspection for Phase III of the downtown Lindsay reconstruction for the total amount of $484,228.00 not including HST;

    That the budget for the roads component of the Downtown Reconstruction project 983210300 be reduced by $732,571 with $659,314 returned to the Capital reserve and $73,257 returned to the Roads Development Charge Reserve;

    That the budget for the water and sewer component of the Downtown Reconstruction project 998210300 be reduced by $570,153 with $146,375 returned to the Sewage Development Charges Reserve, $170,393 reduction in the SCF Grant, and $253,385 reduction in debenture; and

    That the Procurement Division be authorized to issue a purchase order.

    Carried

7.
Proposed 2021 Tax-Supported Capital Budget
 

7.1
CC2020-13.7.1
 

Review of the 2021 Tax Supported Capital Budget

  • CR2020-397
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Yeo

    That Staff be requested to provide a list of small low volume gravel roads, in consultation with Council, and report back to Council by the end of Q2, 2021 on the cost to hard-top the roads identified.

    Carried
  • CR2020-398
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Dunn

    That JDE Project 928210107, being the Victoria Manor Wanderguard System in the amount of $25,000, be removed from the proposed Tax-Supported Capital Budget.

    Carried
  • CR2020-399
    Moved ByDeputy Mayor O'Reilly
    Seconded ByCouncillor Elmslie

    That JDE Project 928210108, being Victoria Manor WiFi for PSW Record Activity in the amount of $84,000, be reduced to $54,000 in the proposed 2021 Tax-Supported Capital Budget.

    Carried
  • CR2020-400
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Veale

    That the Mariposa Fire Hall Particulate Air Cleaner System be completed within the approved capital budget of $1,960,000 for the Mariposa Fire Station (932190104); and

    That JDE Project 932210101, Mariposa Fire Hall Particulate Air Cleaner System in the amount of $35,000, be removed from the proposed 2021 Tax-Supported Capital Budget.

    Carried
  • CR2020-401
    Moved ByCouncillor Yeo
    Seconded ByDeputy Mayor O'Reilly

    That JDE Project 953210103, being the Laxton-Digby Longford Roads Depot Demolition in the amount of $36,000, be deferred for one year while options for the property are explored.

    Carried
  • CR2020-402
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Ashmore

    That the Acquisition of Fire Station and Training Centre WiFi, in the amount of $16,000, be included as a Decision Unit for the proposed 2021 Tax-Supported Capital Budget.

    Carried
  • CR2020-403
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Elmslie

    That the replacement of sidewalks on William Street (King Street to Canal Street), Bobcaygeon, in the amount of $94,000, Monk Road (CKL Road 121 to Bobcaygeon Road), Kinmount, in the amount of $25,000, and Green Street (Murray Street to #3 Green Street), Fenelon Falls, in the amount of $30,000, be included as Decision Units for the proposed 2021 Tax-Supported Capital Budget.

    Carried

7.2
CC2020-13.7.2
This item has attachments. 

1.2021 Capital Budget Decision Units.pdf

Decision Units - 2021 Tax-Supported Capital Budget

  • CR2020-404
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Yeo

    That the Decision Units for the proposed 2021 Tax-Supported Capital Budget, as amended, be received.

    Carried
  • CR2020-405
    Moved ByCouncillor Elmslie
    Seconded ByDeputy Mayor O'Reilly

    That Decision Unit #1, Colborne Street (Water Street to Bond Street), Fenelon Falls, in the amount of $2,733,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded $659,314 from the Capital Reserve, $273,300 from the Development Charge Reserves and the balance to be funded from the Pandemic related portion of the Contingency Reserve.

    Carried
  • CR2020-406
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Dunn

    That Decision Unit #2, Colborne Street (Water Street to Bond Street), Fenelon Falls, Watermains, in the amount of $1,261,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Water and Sewer Debenture.

    Carried
  • CR2020-407
    Moved ByCouncillor Veale
    Seconded ByCouncillor Yeo

    That the Replacement and Upgrade of the Head Lake Boat Launch, in the amount of $40,000, the Elliott Falls Boat Launch, in the amount of $35,000, and the Coulson Park Boat Launch, in the amount of $40,000, be included in the proposed 2021 Tax-Supported Capital Budget and funded by the Pandemic related portion of the Contingency Reserve.

    Carried
  • CR2020-408
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Yeo

    That Decision Unit #5 Oakwood Roads Depot Oil and Grit Separator, in the amount of $120,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve

    Carried
  • CR2020-409
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Dunn

    That Decision Unit #6 Fairbairn Rd Twin Culverts, in the amount of $200,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

    Carried
  • Moved ByDeputy Mayor O'Reilly
    Seconded ByCouncillor Seymour-Fagan

    That Decision Unit #7 Police Services Building Evidence Room and Forensic Lab, in the amount of $423,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

    Motion Failed
  • CR2020-410
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Yeo

    That Decision Unit #8 Police Services Building Servers, in the amount of $26,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve; and

    That Decision Unit #9 Police Services Building Cell Toilet and Plumbing, in the amount of $16,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

    Carried
  • CR2020-411
    Moved ByCouncillor Elmslie
    Seconded ByDeputy Mayor O'Reilly

    That JDE Project 950210102, 50/50 Community Program, receive a one-time increase of $80,000 for the proposed 2021 Tax-Supported Capital Budget, funded from the Pandemic related portion of the Contingency Reserve; and

    That the Terms of Reference for the associated Committees be amended to reflect this direction.

    Carried
  • CR2020-412
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Yeo

    That the Sidewalk Replacement on William Street (King Street to Canal Street), Bobcaygeon, in the amount of $94,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

    Carried
  • CR2020-413
    Moved ByCouncillor Seymour-Fagan
    Seconded ByDeputy Mayor O'Reilly

    That the Sidewalk Replacement on Monck Road (CKL Road 121 to Bobcaygeon Road), Kinmount, in the amount of $25,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

    Carried
  • CR2020-414
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Dunn

    That the Sidewalk Replacement on Green Street (Murray Street to #3 Green Street), Fenelon Falls, in the amount of $30,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

    Carried
  • CR2020-415
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Elmslie

    That the 2021 Tax-Supported Capital Budget, as amended, be approved.

    Carried

8.
Confirming By-Law
 

8.1
CC2020-13.8.1
This item has attachments. 

1.2020-XXX Confirm 20201201 Special.pdf

A By-Law to Confirm the Proceedings of the December 1, 2020 Special Council Meeting

  • CR2020-416
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Veale

    That a by-law to confirm the proceedings of a Special Council Meeting held Tuesday, December 1, 2020 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

    Carried

9.
Adjournment
 

  • CR2020-417
    Moved ByDeputy Mayor O'Reilly
    Seconded ByCouncillor Yeo

    That the Council Meeting adjourn at 1:37 p.m.

    Carried

    Read and adopted this 15 day of December, 2020.


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