The Corporation of the City of Kawartha Lakes

 

Amended Agenda

 

Regular Council Meeting

Meeting #:CC2019-18
Date:
Time:
Open Session Commencing at 1:00 p.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Doug Elmslie
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Patrick O'Reilly
  • Councillor Tracy Richardson
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.


Call to Order - see Item 5.1.

Adoption of Closed Session Agenda - see Item 19.

Disclosure of pecuniary interest in Closed Session Items - see Item 19.

Closed Session - see Item 19.

Relating to Item 12 on the Agenda - Business Arising from the July 16, 2019 Committee of the Whole Meeting will be added with the adoption of the Agenda to reflect the recommendations made at that meeting.

Special Council Meeting Minutes - June 11, 2019
Regular Council Meeting Minutes - June 18,2019

  • That the Minutes of the June 11, 2019 Special Council Meeting and the June 18, 2019 Regular Council Meeting, be received and adopted.

Petition Regarding Resurfacing of Lakeland Road, Bobcaygeon
(Item 15.1 on the Agenda)
John Richel

Downtown Parking Strategy
(Item 11.2 on the Agenda)
Charlie McDonald, Lindsay Downtown BIA Chair
Steve Podolsky, Lindsay Downtown BIA Parking Sub-Committee Chair

Downtown Parking Strategy
Adam Found, Manager of Corporate Assets
Peter Richards, Associate Director-Practice Lead, Transportation Engineering with IBI Group

2020 International Plowing Match and Rural Expo
Ontario Plowmen' Association
Cathy Lasby, Executive Director
David Murray, Past President

Planning Advisory Committee Meeting Minutes - July 3, 2019

  • That the Minutes of the July 3, 2019 Planning Advisory Committee Meeting be received and the recommendations, included in Section 13.3 of the Agenda, be adopted.

13.3.1

  • That Report PLAN2019-039, respecting Lot 2, Concession 12, Geographic Township of Manvers, and identified as 91 Fleetwood Road – Application D06-2019-013, be received;

    That a Zoning By-law Amendment respecting application D06-2019-013, substantially in the form attached as Appendix D to Report PLAN2019-039, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

13.3.2

  • That Report PLAN2019-040, respecting Part Lot 12, Concession 7, Geographic Township of Fenelon, Application D06-2019-014, be received;

    That the proposed Zoning By-law Amendment respecting Application D06-2019-014, be referred back to staff to address any issues raised through the public consultation process and for further review and processing until such time that all comments have been received from all circulated agencies and City Departments and that any comments and concerns have been addressed; and

    That upon further review and processing by staff, this application be referred back to the Planning Advisory Committee.

13.3.3

  • That Report PLAN2019-041, respecting Part Lot 6, Concession 10, Geographic Township of Manvers, Application D06-2019-015, be received;

    That a Zoning By-law, respecting application D06-2019-015, substantially in the form attached as Appendix D to Report PLAN2019-041 be approved and adopted by Council;

    That staff be directed to prepare a Garden Suite agreement pursuant to Section 39.1 of the Planning Act, respecting this application; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

13.3.4

  • That Report PLAN2019-026, respecting Part of Lot 30, Concession 6, former Township of Fenelon, Application No. D05-29-026, Elysian Fields, Phase 4 – 16T-04505, be received;

    That Schedule D Summary of Estimated Costs, in Appendix C to Report PLAN2019-026 shall list 100% of the cost of all works to the satisfaction of the Director of Development Services and the Director of Engineering and Corporate Assets;

    That the Subdivision Agreement for File No. D05-29-026 substantially in the form attached as Appendix C to Report PLAN2019-026, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents and subsequent Agreement(s) required by the approval of this Agreement.

  • That all of the proposed resolutions shown in Section 14.1 and 14.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered.

14.1

Removal of Holding (H) Symbol for Lindsay Retirement Home GP Limited
Ian Walker, Planning Officer - Large Developments

  • That Report PLAN2019-036, Removal of Holding (H) Symbol for Lindsay Retirement Home GP Limited, be received;

    That Zoning By-Law Amendment application D06-2019-012 identified as 84 Adelaide Street South/81 Albert Street South, City of Kawartha Lakes, as generally outlined in Appendix C to Report PLAN2019-036, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

Environmental Advisory Committee 2019 Work Plan
Richard Holy, Manager of Planning

  • That Report PLAN2019-038, Environmental Advisory Committee 2019 Work Plan, be received;

    That the 2019 Environmental Advisory Committee Work Plan as outlined in Appendix B to Report PLAN2019-038 be approved; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

Information Report on Bill 108: Planning Act and Development Charges Act Changes
Anna Kalnina, Planner II

  • That Report PLAN2019-042, Information Report on Bill 108: Planning Act and Development Charges Act Changes, be received.

Request for Proposal 2019-32-OP Processing and Marketing of Recyclable Materials
Marielle van Engelen, Buyer
David Kerr, Manager of Environmental Services

  • That Report PUR2019-019, Request for Proposal 2019-32-OP Processing and Marketing of Recyclable Materials, be received;

    That the highest scoring proponent Canada Fibers Ltd. of Toronto be selected for the award of Request for Proposal 2019-32-OP for the Processing and Marketing of Recyclable Materials;

    That the initial term of the contact is for five (5) years;

    That the additional four (4) - one (1) year terms be awarded pending mutual agreement and successful completion of the initial five (5) year term and each term thereafter; and

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the initial contract and subsequent extensions.

2019-39-CP Design, Supply and Install New Concrete Arena Floor at the Woodville Arena
Launa Macey, Supervisor of Financial Services
Rod Porter, Capital and Special Projects Supervisor

  • That Report PUR2019-020, 2019-39-CP Design, Supply and Install New Concrete Arena Floor at the Woodville Arena, be received;

    That Schilthuis Construction Inc. of Caledonia, be selected for the award for Request for Proposal 2019-39-CP Design, Supply and Install New Concrete Arena Floor at the Woodville Arena;

    That Council approve surplus funds in the amount of $381,225 be returned to the Capital Reserves from projects 950180518, 950180519 and 950180504;

    That Council approve the required additional $381,225 be transferred from the Capital Reserves to project 950180517;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the contract; and

    That Financial Services be authorized to create the purchase order.

Single Source for the Bobcaygeon Tower Coating and Repairs
Linda Lee, Buyer
Andrew Atkinson-Clements, Engineering Technician
Corby Purdy, Supervisor Infrastructure Design and Construction

  • That Report PUR2019-026, Single Source for the Bobcaygeon Tower Coating and Repairs, be received;

    That Council authorize the single source purchase to Ontario Clean Water Agency (OCWA) for the Bobcaygeon Tower Coating and Repairs at a total cost of $540,750 not including HST;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award the contract; and

    That upon approval, the Financial Services division be authorized to issue a purchase order.

Request for Proposal 2019-58-CP Design and Contract Administration Services of the Ops Community Centre Revitalization
Marielle van Engelen, Buyer
Jenn Johnson, Manager Parks, Recreation and Culture

  • That Report PUR2019-032, Request for Proposal Design and Contract Administration Services for the Ops Community Centre Revitalization, be received;

    That Salter Pilon Architecture of Barrie, Ontario being the highest scoring proponent be selected for award of Request for Proposal 2019-58-CP Design and Contract Administration Services for the Ops Community Centre Revitalization;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award Proposal 2019-58-CP; and

    That the Financial Services Division be authorized to issue a purchase order.

Fenelon Falls Powerlinks Funding Request
Craig Shanks, Director of Community Services

  • That Report CS2019-013, Fenelon Falls Powerlinks Funding Request, be received; and

    That the Powerlinks Committee project to review the Lower Gorge area for potential boat docking be approved in the amount of $25,000 with the allocation to come from the Powerlinks Reserve (1.32065).

Fenelon Falls Cemetery Board Transition Update
Craig Shanks, Director of Community Services

  • That Report CEM2019-001, Fenelon Falls Cemetery Board Transition Update, be received.

Bertha Street Public Boat Launch Option
Craig Shanks, Director of Community Services

  • That Report PRC2019-007, Bertha Street Public Boat Launch Option, be received.

Condition and Ongoing Maintenance of Scenic Hill Road
Bryan Robinson, Director, Public Works

  • That Report RD2019-003, Condition and Ongoing Maintenance of Scenic Hill Road, be received.

Credit Granting Policy Update
Lisa Peimann, Executive Assistant, Engineering and Corporate Assets

  • That Report ENG2019-012, CP2017-004 Credit Granting Policy Update Related to Municipal Drains, be received; and

    That Section 1.3 of Policy CP2017-004, entitled Credit Granting Policy, be included to read:

    For new municipal drain construction, property owners with a lot size of 1 acre of less are eligible to claim a rebate of up to $500 towards their assessed cost for new drain construction provided they are receiving no other grants or rebates from any other source. This rebate will be funded from the Municipal Drains annual capital program.

Request for City Wide Speed Reduction
Joseph Kelly, Senior Engineering Technician

  • That Report ENG2019-013, Request for City Wide Speed Reduction, be received.

Webster Municipal Drain Consideration Report
Michael Farquhar, Supervisor of Technical Services, Engineering and Corporate Assets

  • That Report ENG2019-015, Webster Municipal Drain Consideration Report, be received; 

    That the Engineer’s Report for the Webster Municipal Drain is adopted and the City Clerk be instructed to prepare the necessary by-law;

    That Council proceed with the first and second reading of the by-law to provisionally adopt the report; and

    That staff be instructed to make the necessary arrangements for a Court of Revision to be held on the Engineer’s Report for the Webster Municipal Drain.

Mattress Recycling Pilot Results and Recommendations
David Kerr, Manager Environmental Services

  • That Report WM2019-009, Mattress Recycling Pilot Results and Recommendations, be received; and

    That Council approves the mattress recycling program as outlined in this report to continue on a permanent basis; with an operating budget for 2020 of $76,500.

2019-75-CQ Local Asphalt Paving
Linda Lee, Buyer
Mike Farquhar, Supervisor, Technical Services

  • That Report PUR2019-025, 2019-75-CQ Local Asphalt Paving, be received;

    That Royel Paving, A division of CRH Canada Group Inc. be selected for the award of 2019-75-CQ Local Asphalt Paving for the total quoted amount of $762,192.20 plus HST.

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award the contract; and

    That the Procurement Division be authorized to issue a purchase order.

Request for Noise By-law Exemption
Hazen Dart

  • That the July 5, 2019 e-mail correspondence from Hazen Dart regarding a Request for Noise By-law Exemption, be received; and

    That the exemption of the City's Noise By-law 2005-025, as amended, for the wedding event being held at 761 Salem Road, Little Britain, on August 3, 2019 from 3:00 p.m. to 12:00 a.m., be approved.

Memo - Speed Reduction on Centreline Road from Shamrock Road to Tracey’s Hill Road
Ron Ashmore, Councillor

  • That the memorandum dated July 16, 2019 from Councillor Ashmore regarding a speed reduction on Centerline Road be received;

    That staff explore the need for a speed reduction from 80-60 km/h on Centreline Road from Shamrock Road to Tracey’s Hill Road;

    That a speed reduction and solid lines be explored as options to improve safety for both drivers and residents along this section of Centreline Road; and

    That recommendations be brought back to Council by the end of Q3 2019.

Memo - Thurstonia Docks
Ron Ashmore, Councillor

  • That the memorandum dated July 16, 2019 from Councillor Ashmore, regarding Thurstonia Docks, be received;

    That staff allow the remaining dock holders, who have not renewed their licences, an additional 60 days to disassemble their docks and equipment located on their lot space;

    That staff investigate the possibility of allowing a dock association group to administer the licencing of dock spaces within Thurstonia;

    That staff investigate the feasibility of dock licence holders having the ability to transfer their licences to Thurstonia residents; and

    That Municipal Law Enforcement not order the demolition of existing dock spaces until these requests have been considered by staff.

Memo - Level of Service for Gillis Street, Killarney Bay Road and Grove Road
Doug Elmslie, Deputy Mayor

  • That the memorandum dated July 16, 2019 from Deputy Mayor Elmslie regarding Level of Service for Gillis Street, Killarney Bay Road, and Grove Road be received;

    That Gillis Street, Killarney Bay Road and Grove Road continue to receive the level of service they have traditionally received until an agreement with the City can be enacted; and

    That if an agreement is not reached by December 31st, 2021, the matter be referred back to Council for further direction or resolution.

Memo - Condition of Marilyn Crescent
Tracy Richardson, Councillor

  • That the memorandum dated July 16, 2019 from Councillor Richardson, regarding Marilyn Crescent, be received; and

    That staff review Marilyn Crescent and prepare a report providing options for improvement by the end of Q3 2019.

Petition Regarding Resurfacing of Lakeland Road, Bobcaygeon
John Richel

  • That the petition received from John Richel regarding the Resurfacing of Lakeland Road, Bobcaygeon, be received and referred to Public Works for review

Petition Regarding Proposed Apartment Development at 3 St. David Street and 4 Riverview Road, Lindsay
(A full copy of the petition is available at the Clerk's Office)
John Ireland

  • That the petition received from John Ireland regarding the Proposed Apartment Development at 3 David Street and 4 Riverview Road, Lindsay, be received and referred to the Planning Department for review.

17.

  • That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 17.1.1 to and including 17.1.5 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

By-law to Repeal and Replace By-law 2018-214, Being a By-law Regulating the Removal of Topsoil, Placement of Fill,and the Alteration of Grades

By-Law to Amend the Town of Lindsay Zoning By-Law 2000-75 to Remove the Holding Symbol (H) from a Zone Category on Property Within the City of Kawartha Lakes (File D06-2019-012, Report PLAN2019-036, 84 Adelaide Street/81 Albert Street South)

By-Law to Amend the Township of Manvers Zoning By-Law No. 87-06 to Rezone Land within the City of Kawartha Lakes (D06-2019-013, Report PLAN2019-039, 91 Fleetwood Road)

By-Law to Amend the Township of Manvers Zoning By-Law No. 87‑06 to Rezone Land within the City of Kawartha Lakes (D06-2019-015, Report PLAN2019-041, 344 Janetville Road)

By-law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed under the Tile Drainage Act (Patel)

By-law to Provide for Drainage Works in the City of Kawartha Lakes to be known as the Webster Municipal Drain

(First and second reading)

  • That a by-law to provide for drainage works in the City of Kawartha Lakes, to be known as the Webster Municipal Drain By-law, be read a first and second time, provisionally adopted, and numbered.

Closed Session Minutes, Regular Council Meeting of June 18, 2019
Municipal Act, 2001 s.239(2)(b)(c)(d)

19.3.2

CUPE 1167 Settlement Ratification
Municipal Act, 2001 s.239(2)(d) Labour Relations or Employee Negotiations

Liana Patterson, Manager of Human Resources

By-law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, July 16, 2019

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