The Corporation of the City of Kawartha Lakes

Minutes

Regular Council Meeting

Meeting #:	CC2018-12
Date:	Tuesday, June 05, 2018
Time:	Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Andy Letham, Mayor
• Councillor Isaac Breadner, Councillor
• Councillor Pat Dunn, Councillor
• Councillor Doug Elmslie, Councillor
• Councillor Gord James, Councillor
• Councillor Gerard Jilesen, Councillor
• Councillor Brian S. Junkin, Councillor
• Councillor Rob Macklem, Councillor
• Councillor Mary Ann Martin, Councillor
• Councillor Gord Miller, Councillor
• Councillor Patrick O'Reilly, Councillor
• Councillor John Pollard, Councillor
• Councillor Kathleen Seymour-Fagan, Councillor
• Councillor Heather Stauble, Councillor
• Councillor Stephen Strangway, Councillor
• Councillor Andrew Veale, Councillor
• Councillor Emmett Yeo, Councillor

Accessible formats and communication supports are available upon request.

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1.

Call to Order

2.

Adoption of Closed Session Agenda

3.

Disclosure of Pecuniary Interest in Closed Session Items

4.

Closed Session

5.

Opening Ceremonies

5.1

Call Open Session to Order

Mayor Letham called the Open Session of the Meeting to order at 2:00 p.m. Councillors I.  Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, J. Pollard, K. Seymour-Fagan, H. Stauble, S. Strangway and A. Veale were in attendance.

Late Arrival: Councillor E. Yeo 3:05 p.m.

CAO R. Taylor, City Clerk C. Ritchie and Administrative Assistant N. Sinopoli were also in attendance.

5.2

O Canada

​The Meeting was opened with the singing of 'O Canada'.

5.3

Moment of Silent Reflection

​The Mayor asked those in attendance to observe a Moment of Silent Reflection.

5.4

Adoption of Open Session Agenda

• CR2018-350
  Moved By Councillor Veale
  Seconded By Councillor O'Reilly

  That the Agenda for the Open Session of the Regular Council Meeting of Tuesday, June 5, 2018, be adopted as circulated.

  Carried

6.

Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest noted.

7.

Notices and Information by Members of Council and Staff

7.1

Council

Councillor Elmslie:

• The Kawartha Yarn and Fibre Festival is being held at Maryboro Lodge on Saturday, June 9th starting at 10:00 a.m.

Councillor Stauble:

• The Cham Shan Temple in Bethany is hosting an Open House on Sunday, June 24th from 10:00 a.m. to 1:00 p.m. The Open House is free but bus tours of the grounds are being organized by the Manvers Historical Society at a cost of $11.00 per person. Visitors who choose to walk should wear sturdy shoes.

Councillor Seymour-Fagan:

• The Weather Network broadcasted their morning television show  at Lock 32 in Bobcaygeon from 6:00 a.m. to 9:00 a.m. on Tuesday, June 5th.

Councillor Junkin:

• Unlock the Summer Event is being held at Lock 32 in Bobcaygeon on Saturday, June 9th starting at 11:00 a.m. As part of the event the Soul Brothers will be performing at 7:00 p.m. at the Bobcaygeon Community Centre. 
• Settlers' Village in Bobcaygeon is hosting Settlers' Day on Sunday June 10th starting at 10:00 a.m.

Councillor O'Reilly:

• June 5th - 9th is Family Doctor Appreciation Week.
• The 1st Annual Willy Staples Memorial Golf Tournament is being held on Saturday June 9th at 2:00 p.m. at the Crestwood Golf Club in Little Britain.
• The Downtown Dreams Business Showcase is being held on Wednesday, June 6th at 5:30 p.m. at the Academy Theatre.
• Kawartha Lakes Haliburton Housing Corporation is hosting a ground breaking ceremony for a new 12 unit housing development at Whispering Pines in Haliburton on Wednesday, June 6th at 10:15 a.m.
• The Open House regarding the reconstruction of downtown Lindsay that was held on May 31st at the Academy Theatre was very well attended.
• The Lindsay and District Chamber of Commerce hosted the 2018 Evening of Excellence on Friday, June 1st at the Lakeview Arts Barn.  Award winners included Chris Karkabasis (Long Time Achievement Award), Adam Hayward (Business Leader of the Year) and Robyn McNabb (Citizen of the Year).
• A reminder that Thursday, June 7th is election day in Ontario.

7.2

Staff

Mayor Letham:

• The Annual Ceremonial Review of the 314 Royal Canadian Sea Cadets Corps Hood was held on Saturday, June 2nd at the Coboconk Legion. The group is actively recruiting young people between the ages of 12 and 18 who are looking to develop their leadership skills.

Rod Sutherland:

• Registry Week debriefing sessions are being held on Tuesday, June 5th at 10:00 a.m. in Lindsay and 3:00 p.m. in Minden.
• Victoria Manor is hosting a classic car show on Friday, June 15th from 4:30 p.m. to 7:00 p.m.

Keith Kirkpatrick:

• The Paramedics in the Park event, which was held on Thursday, May 31st, was a great success, raising $3000 in support of the Tema Conter Memorial Trust

8.

Matters from Closed Session

9.

Minutes

9.1

CC2018-12.9.1

Regular Council Meeting Minutes of May 22, 2018

• CR2018-351
  Moved By Councillor Strangway
  Seconded By Councillor Miller

  That the Minutes of the May 22, 2018 Regular Council Meeting, be received and adopted.

  Carried

10.

Presentations and Deputations

10.1

CC2018-12.10.1

Request for Fence Encroachment Licence Agreement - 59 Cambridge Street North
(Items 11.1.3 and 11.2.2 on the Agenda)
Jordan Bress

Jordan Bress attended Council to request a fence encroachment Licence Agreement for 59 Cambridge Street North, Lindsay.

• CR2018-352
  Moved By Councillor Martin
  Seconded By Councillor Strangway

  That the deputation of Jordan Bress, regarding Request for Fence Encroachment Licence Agreement - 59 Cambridge Street North, (Report RS2018-016, Item 11.13 on the Agenda), be received.

  Carried

10.2

CC2018-12.1.2

Municipal Accessibility Master Plan 2018-2023
(Item 11.1.1 on the Agenda)
Barbara Condie, Accessibility Officer

Accessibility Officer Condie highlighted the City's accessibility accomplishments and presented an overview of the Municipal Accessibility Master Plan 2018-2023.

• CR2018-353
  Moved By Councillor Strangway
  Seconded By Councillor Stauble

  That the deputation of Barbara Condie, Accessibility Officer, regarding the Municipal Accessibility Master Plan 2018-2023, (Item 11.1.1 on the Agenda), be received.

  Carried

11.

Consent Matters

The following items were requested to be extracted from the Consent Agenda:

Item 11.1.3 - Councillor Dunn
Item 11.1.7 - Councillor Junkin

• Moved By Councillor Martin
  Seconded By Councillor Stauble

  That all of the proposed resolutions shown in Section 11.1 and 11.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered, save and except Items 11.1.3 and 11.1.7

  Carried

11.1

Reports

11.1.1

CLK2018-005

Municipal Accessibility Master Plan 2018-2023
Barbara Condie, Accessibility Officer

• CR2018-354

  That Report CLK2018-005, Municipal Accessibility Master Plan 2018-2023, be received;

  That the Municipal Accessibility Master Plan 2018-2023, be approved; and

  That the necessary by-law be brought forward for adoption.

  Carried

11.1.2

CLK2018-006

Accessibility Policy Update
Barbara Condie, Accessibility Officer

• CR2018-355

  That Report CLK2018-006, Accessibility Policy Update, be received; and

  That the amended Accessibility Policy provided in Appendix A to Report CLK2018-006, be approved.

  Carried

11.1.3

RS2018-016

Fence Encroachment - 59 Cambridge Street North, Lindsay
Robyn Carlson, City Solicitor and Acting Manager of Realty Services

• CR2018-365
  Moved By Councillor Dunn
  Seconded By Councillor James

  That Report RS2018-016, Fence Encroachment – 59 Cambridge Street North, Lindsay, be received; and

  That Staff be directed to enter into a License Agreement with the owner of 59 Cambridge Street North, Lindsay, to allow the fence at the South West corner of Cambridge Street and Bond Street to remain in its current location.

  Carried

11.1.4

CS2018-010

Emergency Repairs to Murphy Barn (Settler's Village, Bobcaygeon)
Craig Shanks, Director of Community Services

• CR2018-356

  That Report CS2018-010 Emergency Repairs to Murphy Barn (Settler's Village, Bobcaygeon), be received; and

  That the emergency repairs to the Murphy Barn at Kawartha's Settler's Village be funded to a maximum amount of $156,200.00 from the Contingency Reserve Fund; and

  That a Change Order to the current Purchasing Orders to Terraspec Engineering and Woodrow Contracting to perform design of Phase 1 repair and construction work at the Murphy Barn, be approved to an upset limit of $156,200.00.

  Carried

11.1.5

CEM2018-002

Janetville Presbyterian Cemetery, 595 Janetville Road
Cathy Sleep, Cemetery Administrator

• CR2018-357

  That Report CEM2018-002, Janetville Presbyterian Cemetery, 595 Janetville Road, be received;

  That staff take the necessary action to transfer ownership of Janetville Presbyterian Cemetery as set out in the Funeral, Burial and Cremation Services Act, 2002, Section 101.1 Subsections 1 to 8; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application/agreement/decision.

  Carried

11.1.6

PUR2018-023

Quotation 2018-52-OQ Removal, Haulage and Disposal of Biosolids at the Fenelon Falls and Bobcaygeon WPCP
Marielle van Engelen, Buyer
Robert MacPherson, Water/Wastewater Technician

• CR2018-358

  That Report PUR2018-023, Quotation 2018-52-OQ Removal, Haulage and Disposal of Biosolids at the Fenelon Falls and Bobcaygeon WPCP (Water Pollution Control Plant), be received;

  That Shepherd Enterprises Inc. (Shepherd Environmental Services) of Coboconk be selected for the award for the removal, haulage, storage and spreading of biosolids from the Bobcaygeon Water Pollution Control Plant (WPCP) and the Fenelon Falls WPCP for an initial two year term, for a total quoted estimated amount of $497,466.00, not including HST;

  That Council approve the three (3) – one (1) year renewal periods included in the quotation, with a unit price increase according to the Canadian Consumer Price Index percentage change, pending successful vendor performance review and annual budget approval;

  That subject to receipt of the required documents, the Mayor and City Clerk be authorized to execute the agreement to award Quotation 2018-52-OQ Removal, Haulage and Disposal of Biosolids at the Fenelon Falls and Bobcaygeon WPCP; and

  That the Purchasing Division be authorized to issue a purchase order(s) as required.

  Carried

11.1.7

PUR2018-024

2018-65-22 Single Source Purchase of Two Ambulance Remounts
Ashley Wykes, Buyer
Andrew Rafton, Commander of Operations

• CR2018-366
  Moved By Councillor James
  Seconded By Councillor Elmslie

  That Report PUR2018-065, 2018-65-SS Single Source Purchase of Two Ambulance Remounts, be received;

  That Crestline Coach Ltd. of Saskatoon be awarded the single source purchase of two (2) ambulance remounts at a total cost of $216,171.38 not including HST; and

  That the Financial Services Division be authorized to issue a purchase order.

  Carried

11.1.8

PLAN2018-053

By-law to Deem Lots 3 and 4, Registered Plan 129, Geographic Township of Fenelon, being 201 Snug Harbour Road (Heaslip)
Mark LaHay, Planner II

• CR2018-359

  That Report PLAN2018-053, respecting Lots 3 and 4, Registered Plan 129, Geographic Township of Fenelon, Heaslip – Application D30-2018-009, be received;

  That a Deeming By-law respecting Lots 3 and 4, Registered Plan 129, substantially in the form attached as Appendix C to Report PLAN2018-053, be approved and adopted by Council; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

  Carried

11.1.9

ENG2018-014

Request for Speed Reduction - Pigeon Lake Road
Joseph Kelly, Senior Engineering Technician

• CR2018-360

  That Report ENG2018-014 Request for Speed Reduction – Pigeon Lake Road, be received;

  That the speed limit of Pigeon Lake Road from CKL Rd 36 to a point 1.6 km south be reduced to 60 km/h;

  That the necessary by-laws for the above recommendations be forwarded to Council for adoption; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

  Carried

11.1.10

SOC2018-002

Children's Services Update
Janine Mitchell, Manager Social Services

• CR2018-361

  That Report SOC2018-002, Children’s Services Update, be received.

  Carried

11.2

Correspondence

11.2.1

CC2018-12.11.2.1

Request for Exemption from City's Noise By-law
Lenny Hochberg, Bobcaygeon Bikefest Inc.

• CR2018-362

  That the May 24, 2018 correspondence from Lenny Hochberg, Bikefest Inc., regarding a request for an exemption to the Noise By-law, be received; and

  That the concert/dance event to be held at the Bobcaygeon-Verulam Community Centre, 51 Mansfield St, Bobcaygeon, be exempt from Noise By-law 2005-025, as amended, from June 23, 2018 at 7:00 p.m. to June 24, 2018 at 1:00 a.m.

  Carried

11.2.2

CC2018-12.11.2.2

Request for Fence Encroachment License Agreement - 59 Cambridge Street North, Lindsay
Jordan Bress

• CR2018-363

  That the May 25, 2018 correspondence from Jordan Bress, regarding a request for a Fence Encroachment License Agreement at 59 Cambridge Street North, Lindsay, be received.

  Carried

11.2.3

CC2018-12.11.2.3

Request for Exemption from City's Noise By-law
Brenda Dainard
Ride for Sight & The Foundation Fighting Blindness- Canada

• CR2018-364

  That the May 25, 2018 correspondence from Brenda Dainard, Ride for Sight & The Foundation for Fighting Blindness - Canada, regarding a request for an exemption to the Noise By-law, be received; and

  That the Ride for Sight event to be held at the Fenelon Falls Fairgrounds, 24 Veterans Way, Fenelon Falls, be exempt from Noise By-law 2005-025, as amended, for the following dates and times:

  From June 15, 2018 at 12:00 noon to June 16, 2018 at 12:30 a.m.
  From June 16, 2018 at 12:00 noon to June 17, 2018 at 12:30 a.m.

  Carried

11.3

Items Extracted from Consent

12.

Committee of the Whole and Planning Committee Minutes

13.

Petitions

14.

Other or New Business

15.

By-laws

The mover requested the consent of Council to read the by-laws by number only.

• CR2018-367
  Moved By Councillor Breadner
  Seconded By Councillor Yeo

  That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.2 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  Carried

15.1

By-Laws by Consent

15.1.1

By-law 2018-093

A By-law to Approve the Municipal Accessibility Master Plan 2018-2023 for the City of Kawartha Lakes

15.1.2

By-law 2018-094

A By-law to Deem Part of a Plan of Subdivision, Previously Registered for Lands within Kawartha Lakes, Not to be a Registered Plan of Subdivision in Accordance with the Planning Act Pin # 63144-0637 (LT) and Pin # 63144-0638 (LT), Described as Lots 3 and 4, Plan 129, Geographic Township of Fenelon, now City of Kawartha Lakes

15.2

By-Laws Extracted from Consent

16.

Notice of Motion

17.

Closed Session (If Not Completed Prior to Open Session)

18.

Matters from Closed Session

19.

Confirming By-Law

19.1

By-law 2018-095

A By-law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, June 5, 2018

• CR2018-368
  Moved By Councillor Pollard
  Seconded By Councillor Stauble

  That a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, June 5, 2018 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  Carried

20.

Adjournment

• CR2018-369
  Moved By Councillor Dunn
  Seconded By Councillor Macklem

  That the Council Meeting adjourn at 3:07 p.m.

  Carried

  Read and adopted this 19 day of June, 2018.