The Corporation of the City of Kawartha Lakes

 

Amended Agenda

 

Regular Council Meeting

Meeting #:CC2019-23
Date:
Time:
Open Session Commencing at 1:00 p.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Doug Elmslie
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Patrick O'Reilly
  • Councillor Tracy Richardson
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.


Regular Council Meeting Minutes - August 13, 2019
Special Council Meeting Minutes - September 5, 2019
Special Council Meeting Minutes - September 17, 2019
Special Council Meeting Minutes - September 18, 2019

  • That the Minutes of the August 13, 2019 Regular Council Meeting, September 5, 2019 Special Council Meeting, September 17, 2019 Special Council Meeting and September 18, 2019 Special Council Meeting, be received and adopted.

Use of City Owned Property Adjacent to Stanley Road, Woodville
Item 8.3.5 on the Agenda

Robin Wagnell

Proposed Heritage Designation for 3 St. David Street and 4 Riverview Road, Lindsay
Item 8.3.14 on the Agenda
John Ireland

Proposed Heritage Designation for 3 St. David Street and 4 Riverview Road, Lindsay
Item 8.3.14 on the Agenda
Jim Garbutt

Development Charge Deferral Regading Report EA2019-012
Item 10.1.11 on the Agenda
John Gorrill

Introduction of the Integrity Commissioner Office for the City of Kawartha Lakes
Charles A. Harnick, ADR Chambers

Committee of the Whole Minutes - September 10, 2019

  • That the Minutes of the September 10, 2019 Committee of the Whole Meeting be received and the recommendations, included in Section 8.3 of the Agenda, be adopted.

8.3.1

  • That the deputation of Darolyn Jones, regarding a Request to Purchase Land Adjacent to 1474 Fleetwod Road, be received.

8.3.2

  • That staff be directed to prepare a report for consideration by Council to declare the City-owned property adjacent to 1474 Fleetwood Road, in the Geographic Township of Manvers, City of Kawartha Lakes surplus to municipal needs; and

    That the subject property be offered for direct sale to the owner of 1474 Fleetwood Road and sold for no less than the appraised value plus any and all costs associated with the transaction.

8.3.3

  • That the deputation of Andrew Girdler, regarding Dock Spaces in Thurstonia, be received.

8.3.4

  • That the deputation of Kevin Waldock, regarding an Encroachment Licence Agreement for the Use of City-Owned Land Adjacent to 129 Stanley Road, be received.

8.3.5

  • That the deputation of Robin Wagnell, regarding the Use of City-Owned Land Adjacent to Stanley Road, Woodville, be received.

8.3.6

  • That the Encroachment Agreement for 129 Stanley Road, Woodville, proceed as requested, save and except for the garden shed.

8.3.7

  • That the presentation by Mark Pankhurst, Chief of Fire Services, regarding the 2019 Flood Update, be received.

8.3.8

  • That the presentation by Marina Hodson, Executive Director of Kawartha North Family Health Team, and Rachel Gillooly , Poverty Reduction Coordinator, regarding the Haliburton, Kawartha Lakes Poverty Reduction Roundtable Update, be received.

8.3.9

  • That the presentation by Hope Lee, Manager, Human Services, regarding Affordable Housing Targets, be received.

8.3.10

  • That Report HH2019-008, Affordable Housing Targets, be received;

    That the affordable ownership and rental targets (Ideal Model) and the processes to encourage them outlined in Report HH2019-008 be adopted; and

    That the policy entitled Affordable Housing Incentives, appended to Report HH2019-008, be adopted, numbered and inserted in the Corporate Policy Manual.

8.3.11

  • That Report CORP2019-017, Proposed Amendments to High Water Bill Adjustment Policy, be received; and

    That these proposed amendments to the High Water Bill Adjustment Policy (CP2017-006), attached as Appendix “A” to this report be brought forward for Council for approval at the September 24, 2019 Regular Council Meeting.

8.3.12

  • That Report CORP2019-024, 2019 Q2 Capital Close, be received;

    That the capital projects identified in Attachment A to Report CORP2018-024 be approved to be closed due to completion;

    That the balances in the table below as per Attachment A be transferred to or from the corresponding reserves;

    Capital Projects Reserve

    $87,480.19

    Public Works Fleet Reserve

    $432,429.85

    Police Reserves

    $62,304.44

    Sewer Infrastructure Reserve

    $2,135.56

    Water Infrastructure Reserve

    $25,960.40

    That the following projects be granted an extension to December 31, 2019:

    ·       928180100 - IT Systems

    ·       932170201 - ***Bethany Fire Station Replacement (2017-2018)

    ·       932180100 - Fire Facilities

    ·       932180300 - Fire Equipment

    ·       983150600 - ***Urban/Rural Reconstruction Projects (2015-2017)

    ·       983180201 - Jennings Creek Culverts

    ·       983180400 - Urban/Rural Resurfacing

    ·       983180500 - Rural Resurfacing

    ·       983180700 - Road Lifecycle Extension

    ·       983181000 - Streetlights

    ·       983181100 - Traffic Signals

    ·       983181200 - Parking Lots

    ·       998180300 - Water Distribution & WW Collection 2018

    ·       998180400 - Water Treatment Program 2018

    ·       998180500 - Wastewater Treatment 2018

    ·       950180100 - Parkland Siteworks

    ·       950180200 - Parkland Facilities

    ·       950180300 - Parks & Rec Equipment

    ·       950180400 - Cemetery Siteworks

    ·       950180601 - Dalton Community Centre Elevator

    ·       953170300 - Building Envelope

    ·       953180100 - B&P Facilities

    ·       953180201 - Demo & Removal of 6 Buildings·       983180600 – Gravel Resurfacing 2018

    That the following project be granted an extension to June 30, 2020:

    • 998161701 - Lindsay WPCP Upgrade - Construction

    That the following projects be granted an extension to December 31, 2020:

    ·       983180300 - Urban/Rural Reconstruction

    ·       998151801 - Ridout St SPS - Pumps & Flow Meter

    ·       950180500 - Arenas & Pools

    ·       950190100 - Parkland Siteworks That the following project be granted an extension to June 30, 2021: ·       998110100 - Omemee WPC Plant Upgrades

8.3.13

  • That Report MLE2019-002, Noise By-law Review be received;

    That By-law 2005-025 be repealed;

    That By-law 2018-234 being a by-law to Establish and Require Payment of Fees for Services and Activities Schedule A-12 be amended to establish an exemption fee; and

    That the necessary By-laws be forwarded to Council for consideration at the next Regular Council Meeting.

8.3.14

  • That Report ED2019-017, Proposed Designation of 3 St. David Street and 4 Riverview Road, be received;

    That the Committee of the Whole not endorse the Municipal Heritage Committee’s recommendation to designate the 3 St. David Street and 4 Riverview Road in Lindsay under Part IV of the Ontario Heritage Act as being of cultural heritage value and interest;

    That staff not be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act.

8.3.15

  • That Report ED2019-020, Kawartha Lakes Innovation Cluster Pilot Project Proposal, be received; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required to enter into an agreement with the Innovation Cluster- Peterborough Kawartha to deliver the Kawartha Lakes Innovation Cluster Pilot until December 31, 2020.

8.3.16

  • That Report ED2019-021, KLSBEC Program Funding 2019-2022, be received; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

8.3.17

  • That Report ENG2019-020, Downtown Reconstruction Update, be received.

8.3.18

  • That Report ENG2019-021, Update on Projects within the Road Life Cycle Extension Program, be received.

8.3.19

  • That Report RD2019-005, RD2019-005 Winter Maintenance Fee for Service Review, be received; and

    That the fee for service for winter maintenance activities be offered to the McGuire Beach Road Association at market rate.

8.3.20

  • That Report WWW2019-007, Requirement to Connect to Municipal Services Review, be received;

    That Alternative 1 outlined within Report WWW2019-007 be endorsed;

    That staff be directed to prepare the necessary amendment to By-law 2014-255, being the Mandatory Connection By-law, to reflect Alternative 1 within Report WWW2019-007; and

    That staff be directed to prepare an amendment to By-law 2018-039, being the by-law to Regulate Water and Wastewater Services, to require property owners who meet the requirements for mandatory connection to pay a fixed rate of $50.00 per quarter for water services and $50.00 per quarter for wastewater services.

8.3.21

  • That Report WWW2019-009, Wastewater Effluent Monitoring Feasibility Review, be received.

Planning Advisory Committee Minutes - September 11, 2019

  • That the Minutes of the September 11, 2019 Planning Advisory Committee Meeting be received and the recommendations, included in Section 9.3 of the Agenda, be adopted.

  • That Report PLAN2019-047, respecting Part of Lot 18, Concession 12, geographic Township of Manvers, and identified as 1067 Fleetwood Road; Application No. D06-2019-020, be received;

    That a Zoning By-law Amendment respecting application D06-2019-020, substantially in the form attached as Appendix D to Report PLAN2019-047, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

  • That Report PLAN2019-048, respecting Part of Lot 26, Concession 6, geographic Township of Verulam, and identified as 36 Walker’s Road; Application No. D06-2019-018, be received; and

    That a Zoning By-law Amendment respecting application D06-2019-018 be referred back to staff for further review and processing until such time as the additional requirements and concerns raised by City Departments, have been addressed.

  • That Report PLAN2019-049, respecting Part Lot 12, Concession 7, geographic Township of Fenelon, Application D06-2019-014, be received;

    That a Zoning By-law, respecting application D06-2019-014, substantially in the form attached as Appendix ‘D’ to Report PLAN2019-049 be approved and adopted by Council;

    That staff be directed to prepare a Garden Suite agreement pursuant to Section 39.1 of the Planning Act, respecting this application; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

  • That Report PLAN2019-050, respecting Lots 8-23, 57M-802, former Town of Lindsay, City of Kawartha Lakes, identified as 97-129 Springdale Drive – Application D06-2019-019, be received;

    That a Zoning By-law Amendment respecting application D06-2019-019, substantially in the form attached as Appendix “D” to Report PLAN2019-050, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application.

  • That Report PLAN2019-051, respecting Part Lot 21, Concession 13, geographic Township of Manvers and municipally known as 344 Old Mill Road, Application Nos. D01-16-007 and D06-16-035, be received; and

    That the applications respecting the proposed Official Plan Amendment to the City of Kawartha Lakes Official Plan and the proposed Zoning By-law Amendment to the Township of Manvers Zoning By-law, be referred back to staff for further review and until such time as all comments have been received from circulated Agencies and City Departments and any public comments and concerns have been addressed.

  • That all of the proposed resolutions shown in Section 10.1 and 10.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered.

10.1

Vest Unsuccessful Tax Sale Property
Linda Liotti, Manager, Revenue and Taxation

  • THAT Report CORP2019-025, Vest Unsuccessful Tax Sale Property, be received;

    THAT the property offered for tax sale on October 12, 2017 described as

    Roll No. 1651 420 002 01900.0000
    Part of Lot 11, Concession 1, geographic Township of Laxton; part West half Lot 12, Concession 1, geographic Township of Laxton, as in R240800; City of Kawartha Lakes, being 63112-0086 (LT)

    be vested with the City of Kawartha Lakes; and

    THAT the amount owing on this account be deemed uncollectable.

Request for Proposal 2019-72-OP Financial Audit Services
Krystina Cunnington, Buyer
Carolyn Daynes, Treasurer

  • That Report PUR2019-033, Request for Proposal 2019-72-OP Financial Audit Services, be received;

    That the highest scoring Proponent, Deloitte, be selected for the award of Request for Proposal 2019-72-OP for Financial Audit Services for a 5-year period ending December 31, 2023;

    That upon successful completion of initial term that the City enter into an optional 1 – 3-year term to December 31, 2026; and

    That subject to receipt of the required documents, that Mayor and City Clerk be authorized to execute the agreement to award Proposal 2019-72-OP for Financial Audit Services.

2019-63-CQ Centennial and Omemee Washroom Renovations
Linda Lee, Buyer
Rod Porter, Capital and Special Projects Supervisor

  • That Report PUR2019-037, 2019-63-CQ Centennial and Omemee Washroom Renovations, be received;

    That Gerr Construction Limited be selected for the award of 2019-63-CQ Centennial and Omemee Washroom Renovations for the quotation price of $533,000 plus HST;

    That project 950180114 – Centennial Park Roadways be closed and $87,000 be returned to Capital Reserves;

    That project 950180115 – Centennial Park Shelter be closed and $50,000 be returned to Capital Reserves;

    That project 950180116 – Centennial Park Exterior Lighting be closed and $7,000 be returned to Capital Reserves;

    That additional funding of $147,549 be added to project 950190201 – Centennial Park Washrooms from Capital Reserves;

    That additional funding of $80,872 be added to project 950180204 – Omemee Park Washrooms from Capital Reserves;

    That the Mayor and Clerk be authorized to sign the agreement; and

    That Purchasing be authorized to create the purchase order.

Request for Quotation 2019-61-OQ Supply and Operation of Plow Trucks for Winter Maintenance of Secondary Roads
Marielle van Engelen, Buyer
Oliver Vigelius, Manager, Roads Operations (Lindsay) and Capital Projects

  • That Report PUR2019-038, Request for Quotation 2019-61-OQ Supply and Operation of Plow Trucks for Winter Maintenance of Secondary Roads, be received;

    That Marquis Snow & Ice Ltd., be awarded the following winter maintenance areas: Woodville, Kirkfield and Mariposa, for an initial contract term of two years, for a total estimated contract value for the 2019/2020 winter season of $138,250.00;

    That Fairview Trucking Inc, be awarded the following winter maintenance areas: Sturgeon Point, Sturgeon North Shore and Thurstonia/Pleasant Point, for an initial contract term of two years, for a total estimated contract value for the 2019/2020 winter season of $248,500.00;

    That two (2) – one (1) year optional terms be awarded, subject to vendor performance review, annual City of Kawartha Lakes Council budget approval and mutual consent of both parties; and

    That subject to receipt of the requested documents, the Mayor and Clerk be authorized to execute the contract.

2019 SS DG Biddle Detailed Design for the Reconstruction of Colborne Street West (Charles Street to Highway 35, Lindsay)
Linda Lee, Buyer
Juan Rojas, Director of Engineering and Corporate Assets

  • That Report PUR2019-039, 2019 SS DG Biddle Detailed Design for the Reconstruction of Colborne Street West (Charles Street to Highway 35, Lindsay), be received;

    That Council authorize the single source purchase to D.G. Biddle & Associates Limited for the Detailed Design for the Reconstruction of Colborne Street West from Charles Street to Highway 35 for the total cost of $106,500.00 not including HST;

    That upon approval, the Mayor and Clerk be authorized to sign the agreement; and

    That Financial Services Division be authorized to issue a purchase order.

Proposed Lease Agreements between the City of Kawartha Lakes and Tenants for Hangar Space at Kawartha Lakes Municipal Airport
Sharri Dyer, Manager– Realty Services

  • That Report RS2019-028, Proposed Lease Agreements between the City of Kawartha Lakes and Tenants for 8 Hangar Spaces at Kawartha Lakes Municipal Airport, be received;

    That notwithstanding Section 3.05 Public Notice of Disposition By-law 2018-020, which section requires that disposition by long term lease be advertised on the City website, local newspaper and on-site for a 3 week period prior to declaration of surplus by Council, that Council waive this requirement;

    That the property identified in Appendix B be declared surplus for long term lease; and

    That the Mayor and Clerk be authorized to execute 8 Lease Agreements attached as Appendix A on behalf of the Corporation of the City of Kawartha Lakes, being proposed vacant land Lease Agreements with interested parties for the purpose of the tenants constructing and leasing hangar space at the Kawartha Lakes Municipal Airport, each for a 25 year term.

Fuel Agreement with the Ontario Provincial Police
Todd Bryant Manager of Fleet and Transit

  • That Report FT2019-001, Fuel Agreement with the Ontario Provincial Police, be received; and

    That the Mayor and Clerk be authorized to sign the Memorandum of Understanding (MOU) provided in Attachment 1 to Report FT2019-001.

Peel Street Change Order
Corby Purdy, Supervisor, Infrastructure, Design and Const.

  • That Report ENG2019-022, Peel Street Change Order, be received;

    That Council authorize the increase of $480,000 to the Capital budget program 998190307 (WW1903 Water Distribution and Wastewater Collection) to be funded $240,000 from the Sewer Infrastructure Reserve (1.32030) and $80,000 from the Water Infrastructure Reserve (1.32050); and

    That additional funding of $160,000 come from the Water Infrastructure Reserve (1.32050) in the event that funding for the Small Community Funds – Lindsay Cast Iron Watermain Replacement is denied or less than $160,000 is approved.

Early-Start Approval for 2020 Phase of Downtown Lindsay Reconstruction
Adam Found, Manager of Corporate Assets

  • That Report EA2019-010, Early-Start Approval for 2020 Phase of Downtown Lindsay Reconstruction, be received; and

    That the 2020 phase of downtown Lindsay reconstruction, as indicated in Tables 1 and 2 of Report EA2019-010, be approved and included in the forthcoming 2020 capital budgets for tax-supported and water-wastewater services.

Revised Terms of Reference for Development Charges Task Force
Adam Found, Manager of Corporate Assets

  • That Report EA2019-011, Revised Terms of Reference for Development Charges Task Force, be received; and

    That the revised Terms of Reference for the Development Charges Task Force, as provided for in Appendix B to Report EA2019-011, be approved.

Request by All Into Storage for Deferral of Development Charges
Adam Found, Manager of Corporate Assets

  • That Report EA2019-012, Request by All Into Storage for Deferral of Development Charges, be received.

Housing First – Intensive Case Management
Hope Lee, Manager, Human Services (Housing)

  • That Report HH2019-009, Housing First – Intensive Case Management, be received for information purposes.

Municipal Representation on the Trent Conservation Coalition Source Protection Committee - Selection of Candidates
Mark Majchroski, Chief Administrative Officer, Kawartha Conservation, Kawartha-Haliburton Source Protection Authority

  • That the correspondence dated September 16, 2019, from the Kawartha-Haliburton Source Protection Authority, regarding municipal representation on the Trent Conservation Coalition Source Protection Committee, be received; and

    That Deputy Mayor Doug Elmslie be endorsed as the municipal representative on the Trent Conservation Coalition Source Protection Committee for the City of Kawartha Lakes.

Petition Regarding Resurfacing of Hillview Drive and Slalom Drive in Bethany
Olivia Bryant

Petition Regarding Renovations and Repairs to Baseline Road, Coboconk
(A complete copy of the Petition is available at the Clerk's Office)

Janet Porter

13.

  • That the By-Laws shown in Section 13.1 of the Agenda, namely: Items 13.1.1 to and including 13.1.6 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

A By-Law to Regulate Noise In The City Of Kawartha Lakes

A By-law to Authorize the Sale of the Road Allowances in the Geographic Township of Manvers, City of Kawartha Lakes, Legally Described as Franklin Street and Fallis Street on Plan 9 to the Abutting Owner

A By-law to Authorize the Execution of an Agreement between Her Majesty in Right of the province of Ontario as represented by the Ministry of Economic Development, Job Creation and Trade for the Province of Ontario (the “Ministry”) and The Corporation of the City of Kawartha Lakes for Funding Provided by the Province of Ontario for the Small Business and Entrepreneurship Centre Program

A By-Law To Amend The Township of Fenelon Zoning By-Law No. 12‑95 To Rezone Land Within The City Of Kawartha Lakes (356 Country Lane – Moore)

A By-Law To Amend The Township of Manvers Zoning By-Law No. 87-06 To Rezone Land Within The City Of Kawartha Lakes (1067 Fleetwood Road – Trevor and Lorraine Nesbitt)

A By-law to Amend the Town of Lindsay Zoning By-law No. 2000-75 to Rezone Land within the City of Kawartha Lakes (97-129 Springdale Drive, Squires Built Homes Inc.)

Closed Session Minutes, Regular Council Meeting of August 13, 2019
Municipal Act, 2001 s.239(2)(b)(d)(e)(f)

15.3.2

Public Appointees to the Fenelon Falls Powerlinks Committee
Municipal Act, 2001, s.239(2)(b)
LeAnn Donnelly, Executive Assistant, Community Services

15.3.3

Local Planning Appeals Tribunal – Case PL190381 – 45 Marsh Creek Road
Municipal Act, 2001, s.239(2)(e)(f)
Robyn Carlson, City Solicitor

2074161 Ontario Inc., Court File CV11-00421210-0000
Municipal Act, 2001, s.239(2)(e)(f)
Robyn Carlson, City Solicitor

A By-law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, September 24, 2019

No Item Selected