The Corporation of the City of Kawartha Lakes
Agenda
 
Regular Council Meeting

Meeting #:CC2020-01
Date:
Time:
Open Session Commencing at 1:00 p.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Patrick O'Reilly
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Doug Elmslie
  • Councillor Tracy Richardson
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.


Regular Council Meeting Minutes - December 10, 2019

  • That the Minutes of the December 19, 2019 Regular Council Meeting, be received and adopted.

Reconsideration of the Proposed Sale of a Portion of Municipally Owned Land Adjacent to Elgin Park, Lindsay
(Item 10.3.1 on the Agenda)
Luke Woud

Reconsideration of the Proposed Sale of a Portion of Municipally Owned Land Adjacent to Elgin Park, Lindsay
(Item 10.3.1 on the Agenda)
Paul Cross

Committee of the Whole Minutes - January 14, 2020

  • That the Minutes of the January 14, 2020 Committee of the Whole Meeting be received and the recommendations, included in Section 8.3 of the Agenda, be adopted.

8.3.1

  • That the deputation of Zac Miller, Co-Chair, Kawartha Lakes Health Care Coalition, pertaining to a resolution regarding health care funding, be received.

8.3.2

  • That the presentation by Cathie Ritchie, City Clerk, regarding recommended updates to the Code of Conduct and Ethics - Members of Council and Local Boards, be received.

8.3.3

  • That Report CLK2020-001, Code of Conduct and Ethics – Members of Council and Local Boards - Update, be received; and

    That the revised Code of Conduct and Ethics – Members of Council and Local Boards contained in Appendix A to Report CLK2020-001, be approved.

8.3.4

  • That the presentation by Cathie Ritchie, City Clerk, regarding recommended amendments to the Procedural By-law, be received.

8.3.5

  • That Report CLK2020-002, Procedural By-law Review and Recommended Amendments, be received;

    That the updates to the Procedural By-law identified in Appendix A to Report CLK2020-002, be approved;

    That the Public Meetings Policy, Endorsement of External Resolutions Policy and Town Hall Meetings Policy be repealed; and

    That the necessary by-law to repeal and replace By-law 2018-212 be brought forward for adoption.

8.3.6

  • That the presentation by Brenda Stonehouse, Strategy and Performance Specialist, regarding the proposed Kawartha Lakes Strategic Plan for 2020-2023, be received.

8.3.7

  • That Report CAO2020-001, Kawartha Lakes Strategic Plan 2020-2023, be received;

    That the Kawartha Lakes Strategic Plan 2020-2023 contained in Appendix A to Report CAO2020-001 be approved; and

    That all corporate documents and reports be updated to reflect the 2020-2023 Strategic Plan and its reporting.

8.3.8

  • That Report MAYOR 2019-001, Deputy Mayor’s 2019 Round Table Meetings on Roads, be received;

    That staff be directed to provide a report to Council that outline recommendations for the maintenance and improvement of road drainage by the end of Q2, 2020;

    That staff be directed to provide a report to Council with recommendations to enhance education and awareness related to our roads network, work plans, and allotted resources by the end of Q2, 2020; and

    That staff report to Council each spring regarding life cycle extension needs in relation to the approved budget.

8.3.9

  • That Report ED2020-001, Proposed Designation of 264 Pleasant Point Road, be received;

    That the Municipal Heritage Committee’s recommendation to designate 264 Pleasant Point Road under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

    That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law; and

    That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period.

8.3.10

  • That Report ED2020-002, Kawartha Lakes Cultural Centre Task Force, be received; and

    That the Terms of Reference for the Kawartha Lakes Cultural Centre Task Force in the form of Appendix A to report ED2020-002 be approved and adopted by Council.

8.3.11

  • That Report HS2020-001, Physician Recruitment Reserve Request, be received; and

    That payment of up to $8,500 to the Kawartha Lakes Health Care Initiative (KLHCI) be authorized from the Doctor Recruitment Reserve to support a Physician Return of Service Agreement executed by KLHCI.

8.3.12

  • That Report HH2020-001, Kawartha Lakes-Haliburton Housing – Development Updates, be received;

    That the Lindsay Street North development originally proposed within HH2019-001 be deferred with an amended proposal brought back to Council following the successful removal of the additional soils;

    That subject to the necessary by-laws and agreement being forwarded to Council for approval, and the successful completion of such planning and development processes as the City may require, the amended proposal for Hamilton Park, Lindsay by the Kawartha Lakes-Haliburton Housing Corporation (KLH Housing) be approved with the following revisions as described in Report HH2020-001:

    1. The proceeds from the sale of twenty seven (27) single and semi-detached KLH Housing units transferred by the Province to KLH Housing in 2001, with their specific addresses identified within the Existing Homes section of Attachment A of Report HH2020-001, be used to fund their replacement with twenty seven (27) newly constructed housing units to be rented as Rent-Geared-to-Income (RGI) through a rent supplement agreement between the City and KLH Housing; and
    2. The completion of financing for cash flow and borrowing facilities in the City’s own name, with the City then lending the funds to KLH Housing; and
    3. The in kind municipal incentives proposed in Report HH2020-001 to support the project on Hamilton Park in Lindsay within which the twenty seven (27) reconstructed and nineteen (19) additional units will be created;

    That the City’s Chief Administrative Officer be authorized to approve relief from any of the required fees and charges as in kind municipal support, needed to implement the Hamilton Park project; and

    That a By-law authorizing the City to execute a Municipal Housing Facilities Agreement with KLH Housing for Minden Phase 2, substantially in the form and included as Attachment C to Report HH2020-001, be forwarded to Council for adoption.

8.3.13

  • That the December 10, 2019 correspondence from James R. Webster, President, Five W. Farms Inc., regarding the purchase of an ATV for the Kirkfield Fire Station, be received.

8.3.14

  • That the Kirkfield Fire Station be able to access the Victoria Road Hall Fund Reserve of an upset limit of $15,000 for the purchase of an ATV for the Kirkfield Fire Station.

8.3.15

  • That the December 18, 2019 correspondence from Jamie McGarvey, AMO President, Mayor of Parry Sound, regarding a resolution of support for the transition of the blue box to full producer responsibility, be received; and

    That the correspondence be forwarded to staff for review and report back by the end of Q2, 2020.

8.3.16

  • That the January 2, 2020 correspondence from Mark Majchrowski, CAO for Kawartha Conservation, regarding the Notice of Requirement for Council Resolution Related to Proposed Amendments to the Trent Source Protection Plan and Assessment Report, be received;

    That the proposed amendments to the Trent Source Protection Plan and Assessment Report as per Section 34 of the Clean Water Act, resulting from recent upgrades to the Canadiana Shores Drinking Water System, be endorsed; and

    That the commencement of the public consultation process, be authorized.

8.3.17

  • That the Memo from Councillor Ron Ashmore, regarding a left turning lane into Lakeview Estates, be received; and

    That Staff investigate the feasibility of creating left turning lane on Pigeon Lake Road into Lakeview Estates and report back to Council by the end of Q3, 2020.

8.3.18

  • That the Memo from Councillor Ron Ashmore, regarding tax relief for the Omemee Medical Centre, be received; and

    That Staff investigate any forms of incentives or relief that would assist non-profit medical trusts within the City of Kawartha Lakes and report back to Council with options by the end of Q2, 2020.

Planning Advisory Committee Minutes - January 15, 2020

  • That the Minutes of the January 15, 2020 Planning Advisory Committee Meeting be received and the recommendations, included in Section 9.3 of the Agenda, be adopted.

  • That Report PLAN2020-001, An application to amend the Township of Emily Zoning By-law 1996-30 on land described as Part Lot 6, Concession 10, geographic Township of Emily, identified as 305 St, Luke’s Road – Bob Carroll, be received;

    That in accordance with Section 34(17) of the Planning Act, Council having considered the change to the proposed Zoning By-law Amendment to include reducing the minimum lot frontage for the retained lands, deems no further public notice to be necessary;

    That application D06-2019-028, respecting a proposed Amendment to the Township of Emily Zoning By-law to rezone lands in order to fulfill conditions of consent substantially in the form attached as Appendix D to Report PLAN 2020-001 be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of these applications.

  • That Report PLAN2020-002, Part of Lot 16, Concession 5, geographic Township of Ops, and identified as 354 Angeline Street South, Applications D01-2019-004 and D06-2019-031 be received;

    That a By-law to implement the proposed Official Plan Amendment, substantially in the form attached as Appendix D to Report PLAN2020-002, be referred to Council for approval and adoption;

    That a Zoning By-law Amendment, substantially in the form attached as Appendix E to Report PLAN2020-002, be referred to Council for approval and adoption; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of these applications.

  • That Report ENG2020-001, Assumption of Hutton Road and Brock Street, Lindsay, be received;

    That the Assumption of Hutton Road and Brock Street, Lindsay, Churchdown Crossing Subdivision, Geographic Town of Lindsay, City of Kawartha Lakes, be approved;

    That an Assumption By-Law, substantially in the form attached as Appendix A to Report ENG2020-001 be approved and adopted by Council; and

    That the Mayor and City Clerk be authorized to execute any documents and agreements required by the approval of this application.

  • That all of the proposed resolutions shown in Section 10.1 and 10.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered.

10.1

Release of Fenelon Falls Legacy C.H.E.S.T Funds
LeAnn Donnelly, Executive Assistant, Community Services

  • That Report CS2020-003, Release of Fenelon Falls Legacy C.H.E.S.T. Funds, be received;

    That the Maryboro Lodge – The Fenelon Museum be approved for funding in the amount of $10,000.00 with the allocation to come from the Fenelon Falls Legacy C.H.E.S.T. Reserve (3.24350); and

    That Snowshoe Kawartha be approved for funding in the amount of $2,500.00 with the allocation to come from the Fenelon Falls Legacy C.H.E.S.T. Reserve (3.24350).

2020 50/50 Community Project Capital Fund Allocation
Shelley Cooper, Community Partnership and Programs Supervisor

  • That Report PRC2020-002, 2020 50/50 Community Project Capital Fund Allocation, be received.

2020 Community Partnership and Development Fund Allocation
Shelley Cooper, Community Partnership and Programs Supervisor

  • That Report PRC2020-003, 2020 Community Partnership and Development Fund Allocation, be received.

A By-law to Deem Lots 17 and 18, Registered Plan 244, 76 and 78 Matheson Road, Geographic Township of Eldon (Ogilvie & Harris)
Kent Stainton, Planner I

  • That Report PLAN2020-004, Ogilvie & Harris – D30-2019-004, be received;

    That a Deeming By-law respecting Lot 17 and Lot 18, Registered Plan 244, substantially in the form attached as Appendix “D” to Report PLAN2020-004, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute any documents required by the approval of this application.

Water Servicing Agreement Green Eden Developments Limited
Juan Rojas, Director of Engineering and Corporate Assets

  • That Report ENG2020-002, Water Servicing Agreement Green Eden Developments Limited, be received;

    That Council agree to the provision of a permanent long water service connection in the municipal road allowance, serviced by the Victoria Glen Water Treatment Plant, to service up to 30 residential units at 40 Mary Street West, Omemee, to be constructed within the 5 year term of the Water Servicing Agreement, failing which the water servicing allocation will be rescinded;

    That Green Eden Developments Ltd. enter into the Water Servicing Agreement, substantially in the form attached as Appendix A to Report ENG2020-002, with the City of Kawartha Lakes where the City will provide a permanent dedicated water service, with full cost recovery prior to commencing work to Green Eden Developments Ltd., including ongoing maintenance and repair costs that are attributable to Green Eden Developments Ltd. being borne by Green Eden Developments;

    That an exemption to Section 5.03 e) of By-Law 2018-039, being a By-Law To Regulate Water and Wastewater Services in the City of Kawartha Lakes be approved by Council;

    That the long water service is not qualified for additional water service connections and is not subject to By-Law 2014-255, being a By-Law Requiring Owners of Buildings to Connect Such Buildings to Drinking Water Systems and/or Wastewater Collection Systems in the City of Kawartha Lakes; and

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this Agreement.

Award of Contract Administration to CIMA+ for the Downtown Reconstruction Phase 2
Corby Purdy, Supervisor Infrastructure, Design and Construction

  • That Report ENG2020-004, Award of Contract Administration to CIMA Canada Inc. for the Downtown Reconstruction Phase 2, be received;

    That Council authorize the single source to CIMA Canada Inc., for the Contract Administration and Inspection Services for Kent and Lindsay Street Reconstruction for the total amount of $418,948.00 not including HST; and

    That Financial Services Division be authorized to issue a purchase order.

Request for Proposal 2019-94-CP Design and Build for New Fire Hall in Mariposa
Krystina Cunnington, Buyer
Ron Raymer, Deputy Fire Chief

  • That Report PUR2020-001, Request for Proposal 2019-94-CP Design and Build of New Fire Hall in Mariposa, be received;

    That the highest scoring Proponent, MVW Construction and Engineering Inc., be selected for the award of Request for Proposal 2019-94-CP Design and Build for New Fire Fall in Mariposa;

    That subject to receipt of the required documents, that the Mayor and City Clerk be authorized to execute the agreement to award Proposal 2019-94-CP Design and Build of New Fire Hall in Mariposa; and

    That the Financial Services Division be authorized to issue a purchase order.

2019-90-CP Supply and Delivery of Extrication Equipment
Launa Macey, Supervisor of Financial Services
Ron Raymer, Deputy Fire Chief

  • That Report PUR2020-002, Request for Proposal 2019-90-CP Supply and Delivery of Extrication Equipment, be received;

    That the highest scoring proponent, Code 4 Fire & Rescue Inc. of Hagersville, ON, be selected for the award for Request for Proposal 2019-90-CP Supply and Delivery of Extrication Equipment for a five (5) year term;

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the contract; and

    That Purchasing issue the Purchase Order.

Single Source – OCWA for the purchase of UV Disinfection System & Pumps for the Fenelon Falls Water Treatment Plant
Linda Lee, Buyer
Nafiur Rahman, Engineering and Assets

  • That Report PUR2020-003, Single Source – OCWA for the Purchase of Ultra Violet (UV) Disinfection System & Pumps for the Fenelon Falls Water Treatment Plant, be received;

    That Council authorize the single source purchase to Ontario Clean Water Agency (OCWA) for the UV disinfection system and pumps for the Fenelon Falls Water Treatment Plant for the total amount of $283,094.63 not including HST; and

    That Financial Services Division be authorized to issue a purchase order.

2019-69-OP Provision of Operation and Maintenance Services for WWW Treatment Facilities
Linda Lee, Buyer
Kayla Pantaleo, Contract Coordinator

  • That Report PUR2020-007, 2019-69-OP Provision of Operation and Maintenance Services for WWW Treatment Facilities, be received;

    That Ontario Clean Water Agency (OCWA) be selected as the highest scoring proponent, for the award of Request for Proposal 2019-69-OP Provision of Operation and Maintenance for WWW Treatment Facilities;

    That Council authorize the option to renew the contract for one (1) five (5) year additional term upon mutual agreement and successful completion of the initial term; and

    That subject to receipt of the required documents, the Mayor and Clerk be authorized to sign the agreement.

Memo Regarding Council Appointment to the Kawartha Lakes Accessibility Advisory Committee
Mayor Letham

  • That the January 28th, 2020 Memorandum from Mayor Letham, regarding the Council Appointment to the Kawartha Lakes Accessibility Advisory Committee, be received; and

    That Councillor Elmslie be appointed the Council representative for the Kawartha Lakes Accessibility Advisory Committee.

Memo Regarding Sanitary Sewer Back-Up Report
Councillor Dunn

  • That the Memorandum from Councillor Dunn, regarding a Sanitary Sewer Back-up, be received; and

    That staff prepare a report that identifies the cause of the sanitary sewer back up, during an extreme weather event, that impacted Northern and Eastern portions of Ward 5 on January 11th, 2020 and report back to Council by the end of Q2, 2020.

Memo Regarding Waived Landfill Tipping Fees for Residents Impacted by Sewage Back-Up
Councillor Dunn

  • That the Memorandum from Councillor Dunn, regarding waived landfill tipping fees for residents impacted by sewage back-up, be received; and

    That Council direct staff to waive tipping fees for the residents affected by the sanitary sewage backup that occurred on January 11th, 2020.

Memo Regarding a Flood Prevention Subsidy
Councillor Dunn

  • That the Memorandum from Councillor Dunn, regarding the implementation of a Flood Prevention Subsidy, be received; and

    That staff report on the feasibility of implementing such a program in the city of Kawartha Lakes and report back to Council by the end of Q2, 2020.

Memo Regarding a Motion to Reconsider – Proposed Sale of A Portion of Municipally Owned Land Adjacent to Elgin Park, Lindsay
Mayor Letham

Petition Regarding the Speed Limit on Yelverton Road
Mike Smith

Petition Regarding the Resurfacing of a Portion of Cottingham Road
Nancy Paish

13.

  • That the By-Laws shown in Section 13.1 of the Agenda, namely: Items 13.1.1 to and including 13.1.14 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

A By-law to Govern and Regulate the Proceedings of the Council of the City of Kawartha Lakes and to Repeal and Replace By-law 2018-212

A By-law to Appoint a Municipal Law Enforcement Officer for Limited By-law Enforcement Purposes (Peoples)

A By-law to Appoint a Municipal Law Enforcement Officer for Limited By-law Enforcement Purposes (Magee)

A By-law to Amend By-law 2018-017, Being the City Lands Encroachment By-law for the City of Kawartha Lakes

A By-law to Stop Up and Close Part of Lots 11 & 12, Concession 2, in the Geographic Township of Eldon, City of Kawartha Lakes, designated as Parts 3 & 4 on Reference Plan 57R-10759, being Part of PIN: 63172-0181 (LT), and to Authorize the Sale of the Land to the Abutting Owners, and to Authorize a Grant of Easement in Favour of Hydro One Networks Inc. over Part of Lots 11 & 12, Concession 2 in the Geographic Township of Eldon, City of Kawartha Lakes, designated as Parts 3 & 4 on Reference Plan 57R-10759

A By-law Imposing Special Annual Drainage Rates Upon Land in Respect of which Money is Borrowed under the Tile Drainage Act (Vanhanen)

A By-Law To Deem Part of a Plan of Subdivision, Previously Registered For Lands Within Kawartha Lakes, Not To Be A Registered Plan Of Subdivision In Accordance With The Planning Act PIN 63171-0083 (LT) & PIN 63171-0476 (LT) Described As Lots 17 & 18, Plan 244, Geographic Township Of Eldon, Now City Of Kawartha Lakes (76 & 78 Matheson Road – Ogilvie & Harris)

A By-Law to Amend the City of Kawartha Lakes Official Plan to Re-designate Land within the City of Kawartha Lakes (354 Angeline Street South - Lindsay Agricultural Society)

A By-law to Amend the Township of Ops Zoning By-law No. 93-30 to Rezone Land within the City of Kawartha Lakes (354 Angeline Street South – Lindsay Agricultural Society)

A By-Law To Amend The Township of Emily Zoning By-Law No. 1996-30 To Rezone Land Within The City Of Kawartha Lakes (305 St. Luke’s Road – Bob Carroll)

A By-law to Assume Hutton Road, Plan 57M-792 (PIN: 63232-0225) and Brock Street, Plan 57M-792 (PIN: 63232-0003, Part 1), Geographic Town of Lindsay, The Corporation of the City of Kawartha Lakes

A By-law to Amend By-law 2018-039, being a By-law to Regulate Water and Wastewater Services in the City of Kawartha Lakes

A By-law to Authorize Entering into a Municipal Housing Facilities Agreement with Kawartha Lakes-Haliburton Housing Corporation (Pinegrove Place, Phase 2)

A By-law to Repeal By-law 2013-131 Being a By-law to Appoint a Deputy Clerk for the City of Kawartha Lakes (Ann Rooth)

Closed Session Council Minutes, Regular Council Meeting of December 10, 2019
Municipal Act, 2001 s.239(2)(b)(c)(d)(h)(e)(f)

15.3.2

Public Appointees to Kawartha Lakes Parks Advisory Committee
Municipal Act, 2001 s.239(2)(b) Personal Matters about Identifiable Individuals
LeAnn Donnelly, Executive Assistant, Community Services

15.3.3

Public Appointees to Bobcaygeon Legacy C.H.E.S.T. Fund Grant Committee
Municipal Act, 2001 s.239(2)(b) Personal Matters about Identifiable Individuals
LeAnn Donnelly, Executive Assistant, Community Services

15.3.4

Kawartha Lakes Municipal Heritage Committee Appointments
Municipal Act, 2001 s.239(2)(b) Personal Matters about Identifiable Individuals
Emily Turner, Economic Development Officer - Heritage Planning

15.3.5

Member Appointments to the Ganaraska Forest Recreation Users Committee
Municipal Act, 2001 s.239(2)(b) Personal Matters about Identifiable Individuals
Richard Holy, Manager of Planning

A By-Law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, January 28, 2020

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