The Corporation of the City of Kawartha Lakes

MINUTES

REGULAR COUNCIL MEETING

Meeting #:	CC2017-07
Date:	Tuesday, March 07, 2017
Time:	Closed Session Commencing at 1:00 p.m. Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

MEMBERS:

• Mayor Andy Letham
• Councillor Isaac Breadner
• Councillor Pat Dunn
• Councillor Doug Elmslie
• Councillor Gord James
• Councillor Gerard Jilesen
• Councillor Brian S. Junkin
• Councillor Rob Macklem
• Councillor Mary Ann Martin
• Councillor Gord Miller
• Councillor Patrick O'Reilly
• Councillor John Pollard
• Councillor Kathleen Seymour-Fagan
• Councillor Heather Stauble
• Councillor Stephen Strangway
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.

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10.

CONSENT MATTERS

The following items were requested to be extracted from the Consent Agenda:

Councillor Junkin 10.3.1
Mayor Letham 10.3.2
Councillor Breadner 10.3.5

• Moved By Councillor Breadner
  Seconded By Councillor Yeo

  RESOLVED THAT all of the proposed resolutions shown in Section 10.1, 10.2 and 10.3 of the Agenda be approved and adopted by Council in  the order that they appear on the agenda and sequentially numbered save and except 10.3.1, 10.3.2 and 10.3.5.

  CARRIED

1.

CALL TO ORDER

Mayor Letham called the Meeting to order at 1:00 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, G. Miller, P. O'Reilly, J. Pollard, K. Seymour-Fagan, S. Strangway, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, City Clerk J. Currins and various other staff members were also in attendance.

2.

ADOPTION OF CLOSED SESSION AGENDA

• CR2017-182
  Moved By Councillor Strangway
  Seconded By Councillor O'Reilly

  RESOLVED THAT the Closed Session agenda be adopted as circulated.

  CARRIED

3.

DISCLOSURE OF PECUNIARY INTEREST IN CLOSED SESSION ITEMS

​There were no declarations of pecuniary interest noted.

4.

CLOSED SESSION

• CR2017-183
  Moved By Councillor Macklem
  Seconded By Councillor Miller

  RESOLVED THAT Council convene into closed session at 1:01 p.m. in order to consider matters on the Tuesday, March 7, 2017 Closed Session Agenda and that are permitted to be discussed in a session closed to the public pursuant to Section 239(2) of the Municipal Act, S.O. 2001. S.25.

  CARRIED

5.

OPENING CEREMONIES

5.1

Call Open Session to Order

Mayor Letham called the Open Session of the Meeting to order at 2:00 p.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, G. Miller, P. O'Reilly, J. Pollard, K. Seymour-Fagan, S. Strangway, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, City Clerk J. Currins and various other staff members were also in attendance.

5.2

O Canada

​The Meeting was opened with the singing of 'O Canada'.

5.3

Moment of Silent Reflection

​The Mayor asked those in attendance to observe a Moment of Silent Reflection and think of the victims of a recent local fire and the first responders of the municipality.

5.4

Adoption of Open Session Agenda

• CR2017-187
  Moved By Councillor Elmslie
  Seconded By Councillor Jilesen

  RESOLVED THAT the Agenda for the Open Session of the Regular Council Meeting of Tuesday, March 7, 2017, be adopted as circulated and with the following amendment:

  Deletion
  15.1.3  By-law to Authorize the Entering into of an Agreement for the Provision of Municipal Housing Facilities in Respect of the Investment in Affordable Housing for Ontario Program ("IAH Program") and the Social Infrastructure Funding ("SIF") with Kawartha Lakes Haliburton Housing Corporation for the Lindsay Street Project.

  CARRIED

6.

DISCLOSURE OF PECUNIARY INTEREST

Councillor Elmslie declared an interest in Item 10.3.2 as he is friends with the principals of the Company being awarded the tender.

7.

MATTERS FROM CLOSED SESSION

The City Solicitor advised Council that a decision of the Ontario Municipal Board in Case PL120217 was issued on January 9, 2017 following a pre-hearing conference held on June 12, 2016 in the matter of the appeals of City of Kawartha Lakes Official Plan 2012 and Secondary Plans thereto. The decision in its entirety can be found on the Planning section of the City website. Staff is currently in the process of conducting discussions with some of the appellants, the content of which is confidential and without prejudice to the interests of the parties to the discussions, with the aim of narrowing or settling some of the issues on appeal. Staff anticipate that, if these discussions go well, they will be in a position to present revised Secondary Plans to the public for comment no later than June 22, 2017. Staff is targeting a statutory public meeting date of July 12, 2017 with revised plans to Council by August 23, 2017.

• CR2017-188
  Moved By Councillor Strangway
  Seconded By Councillor O'Reilly

  RESOLVED THAT the City Solicitor and the Realty Services Division of Legal Services be directed and authorized to enter all future agreements (including renewals of existing agreements) with third party users of City-owned spaces in accordance with section 106 of the Municipal Act, 2001. Specifically and for greater certainty: to enter into agreements for the lease of City property to commercial or industrial businesses, and all for-profit entities for at least fair market value;
  THAT staff be directed and authorized to enter into all future agreements (including renewals) with such individuals/businesses for the greater of fair market value and full cost recovery, inclusive of capital costs, operating costs, utilities and taxes; and
  THAT staff create and advance Policy for adoption in accordance with the above.

  CARRIED

8.

PUBLIC INFORMATION

8.1

Presentations

8.1.1

CC2017-07.8.1.1

Carlie Arbour, Economic Development Officer
Downtown Revitalization Action Plans
Item 10.3.7 on the Agenda

​Carlie Arbour, Economic Development Officer provided the history and overview of the Downtown Revitalization Project. She outlined that this project has included partnerships, highlighted new business and community leaders, developed a good consultation process, and generally participation has created a stronger community-city relationship. Four strategic plans have been developed for Lindsay, Fenelon Falls, Omemee and Coboconk/Norland with a total of 29 goals and 198 action items. Ms. Arbour noted the common themes, municipal initiatives and community initiatives. She noted the implementation is provided in greater detail within the Staff Report on the meeting agenda. She answered questions put forth by members of Council. A copy of the presentation is available in the Clerk's Office.

• CR2017-189
  Moved By Councillor Dunn
  Seconded By Councillor Veale

  RESOLVED THAT the presentation by Carlie Arbour, Economic Development Officer, regarding Downtown Revitalization Action Plans, be received.

  CARRIED

10.

CONSENT MATTERS

10.3

Reports

10.3.1

PUR2017-005

Karen Buckley, Buyer
Ron Raymer, Assistant Fire Chief
2016-87-CP Design Build a New Fire Hall in Bethany

• CR2017-196
  Moved By Councillor James
  Seconded By Councillor Strangway

  RESOLVED THAT Report PUR2017-005, 2016-87-CP Design Build a New Fire Hall in Bethany, be received;
  THAT Mark V. Wilson Construction and Engineering of Lindsay, being the highest scoring proponent, be selected for the award of Request for Proposal 2016-87-CP Design Build a New Fire Hall in Bethany for a proposed cost of $972,440.00, plus HST;
  THAT capital project 932140801 (FS1408) Replace Bethany Fire Hall be closed and its expenditures and funding be incorporated into capital project 932170201 (FS1702) Bethany Fire Station Replacement;
  THAT the current approved Development Charges Funding be increased by $25,000 to a revised total of $360,000 and the total approved Tax Levy be reduced by $25,000 to a revised total of $640,000 and transferred to the Fleet Fire Reserve;
  THAT subject to the receipt of the required documents, the Mayor and City Clerk be authorized to execute the agreement to award RFP 2016-87-CP; and
  THAT the Purchasing Division be authorized to issue a purchase order.

  CARRIED

10.3.2

PUR2017-014

Debbie Ball, Buyer
Amber Hayter, Supervisor Water/Wastewater Operations
Tenders for the Supply and Delivery of Chemicals for the Lindsay Water Treatment Plant and Thornhill Road Reservoir

• Tender 2017-16-OT - Magnafloc
• Tender 2017-18-OT - Sodium Hydroxide
• Tender 2017-19-OT - Sodium Hypochorite

 

​Councillor Elmslie left the Council Chambers due to his previously declared interest in the matter.

Councillor Elmslie returned to the Council Chambers.

• CR2017-197
  Moved By Councillor Yeo
  Seconded By Councillor James

  RESOLVED THAT Report PUR2017-014, Supply and Delivery of Chemicals for the Lindsay Water Treatment Plant and Thornhill Road Reservoir, under three tenders being: 

  • Tender 2017-16-OT – Magnafloc
  • Tender 2017-18-OT – Sodium Hydroxide
  • Tender 2017-19-OT – Sodium Hypochlorite

  be received;
  THAT Northland Chemical Inc. of Mississauga be selected for the award of Tender 2017-16-OT for the Supply and Delivery of Magnafloc to the Lindsay Water Treatment Plant at the tender price of $6.95 plus HST per dry kilogram;
  THAT PVS Benson of Freelton be selected for the award of Tender 2017-18-OT for the Supply and Delivery of Sodium Hydroxide to the Lindsay Water Treatment Plant at the tender price of $0.444 plus HST per liquid kilogram;
  THAT Dutch Products Inc. of Toronto be selected for the award of Tender 2017-19-OT Supply and Delivery of Sodium Hypochlorite to the Lindsay Water Treatment Plant and Thornhill Road Reservoir for the tender price of $0.235 plus HST per litre;
  THAT subject to receipt of the required documents, a purchase order be created to award Tenders 2017-16-OT, 2017-18-OT and 2017-19-OT to the respective companies; and
  THAT under the same terms and conditions, the Purchasing Division may issue an annual purchase order to each company (Northland Chemical Inc., PVS Benson, and Dutch Products Inc.), for each of the two remaining years provided any increase in unit cost does not exceed posted market CPI rate.

  CARRIED

10.3.5

ENG2017-004

Christina Sisson, Supervisor, Development Engineering
Ministry of the Environment and Climate Change Transfer of Review Agreement - Request for Execution

• CR2017-198
  Moved By Councillor Breadner
  Seconded By Councillor Yeo

  RESOLVED THAT Report ENG2017-004, Ministry of the Environment and Climate Change Transfer of Review Agreement – Request for Execution, be received;
  THAT the Ministry of the Environment and Climate Change Transfer of Review Agreement be approved for execution; and
  THAT the Director of Engineering and Corporate Assets be authorized to execute the agreement to facilitate the City of Kawartha Lakes engaging in the review of municipal works as provided for in the agreement.

  CARRIED

15.

BY-LAWS

​The mover requested the consent of Council to read the by-laws by number only.

• Moved By Councillor Pollard
  Seconded By Councillor Junkin

  RESOLVED THAT the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.6, save and except Item 15.1.3, be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

15.1

By-Laws by Consent

15.1.1

CR2017-199

By-law to Authorize the Sale of Municipally Owned Property Legally Described as Part of E 1/2 Lot 24, Concession 6, in the Former Geographic Township of Ops, City of Kawartha Lakes, designated as Part 3 on Plan 57R-10569, being Part of PIN: 63209-0076 (LT) (Ward 10, Simpson Road)

18.

CONFIRMING BY-LAW

• CR2017-204
  Moved By Councillor James
  Seconded By Councillor Veale

  RESOLVED THAT a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, March 7, 2017 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  CARRIED

19.

ADJOURNMENT

• CR2017-205
  Moved By Councillor Yeo
  Seconded By Councillor Macklem

  RESOLVED THAT the Regular Council Meeting adjourn at 2:33 p.m.

  CARRIED

  Read and adopted this 21st day of March, 2017.

8.

PUBLIC INFORMATION

8.3

Notices and Information by Members of Council and Staff

8.3.1

Council

​Councillor O'Reilly noted that the Lindsay Fairgrounds will be hosting the East Central Farm Showon March 8th and 9th and the Kawartha Lakes Home and Cottage Show on March 17, 18 and 19. The Shamrock Sprint is being held March 11th in support of the Boys and Girls Club of Kawartha Lakes and March 17th celebrates St. Patrick's Day.

Mayor Letham displayed a flag to mark Canada's 150th year that was given to him from MP Jamie Schmale. It will be flown outside of City Hall. He also noted that this week is International Women's Week and tomorrow is International Women's Day. He encouraged everyone to recognize the contributions of women.