The Corporation of the City of Kawartha Lakes

 

Amended Agenda

 

Regular Council Meeting

Meeting #:	CC2018-08
Date:	Tuesday, April 24, 2018
Time:	Closed Session Commencing at 1:30 p.m. Open Session Commencing at 2:00 p.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

Accessible formats and communication supports are available upon request.

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1.

Call to Order

2.

Adoption of Closed Session Agenda

3.

Disclosure of Pecuniary Interest in Closed Session Items

4.

Closed Session

4.1

CC2018-08.4.1

Closed Session Minutes, Regular Council Meeting
April 10, 2018
Municipal Act, 2001. s.239(b)(c)

4.2

ED2018-006

Drainage Task Force - Appointments
Personal Matters About Identifiable Individuals
Municipal Act, 2001, s.239(2)(b)
Kelly Maloney, Agricultural Development Officer

5.

Opening Ceremonies

5.1

Call Open Session to Order

5.2

O Canada

5.3

Moment of Silent Reflection

5.4

Adoption of Open Session Agenda

6.

Disclosure of Pecuniary Interest

7.

Notices and Information by Members of Council and Staff

7.1

Council

7.2

Staff

8.

Matters from Closed Session

9.

Minutes

9.1

CC2018-08.9.1

Regular Council Meeting Minutes of April 10, 2018

• That the Minutes of the April 10, 2018 Regular Council Meeting, be received and adopted.

9.2

CC2018-08.9.2

Draft Executive Committee Meeting Minutes of April 5, 2018

• That the Draft Minutes of the April 5, 2018 Executive Committee Meeting, be received.

10.

Presentations and Deputations

10.1

CC2018-08.10.1

Barron Road Sidewalk Petition
(Item 13.1 on the Agenda)
Patrick O'Neill
Tammy Brumwell

10.2

CC2018-08.10.2

Bethany Property Update
(Report PRC2018-007, Item 11.1.7 on the Agenda)
Tom deBoer

10.3

CC2018-08.10.3

Bethany Property Update
(Report PRC2018-007, Item 11.1.7 on the Agenda)
Travis and Jodi Windsor

10.4

CC2018-08.10.4

Request for Speed Reduction - Ballyduff Road and Lotus Road
(Report ENG2018-008, Item 11.1.17 on the Agenda)
Frederick Downey

11.

Consent Matters

• That all of the proposed resolutions shown in Section 11.1 and 11.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered.

11.1

Reports

11.1.1

CLK2018-004

Updated Election Documents - Use of Corporate Resources Policy, Accessibility Plan, and Election Sign By-law
Cathie Ritchie, City Clerk

• That Report CLK2018-004, Updated Election Documents - Use of Corporate Resources Policy, Accessibility Plan and Election Sign By-law, be received;

  That the policy entitled Use of Corporate Resources for Election Purposes, attached as Appendix A to Report CLK 2018-004 be adopted and numbered for inclusion in the City’s Policy Manual, replacing all predecessor versions; and

  That a by-law to approve the 2018 Election Accessibility Plan attached as Appendix B and the Election Sign By-law repealing By-law 2013-113 attached as Appendix C be forwarded to Council for adoption.

11.1.2

CS2018-003

Closure of Lindsay Legacy C.H.E.S.T. Fund Projects
Lisa Peimann, Executive Assistant, Community Services

• That Report CS2018-003, Closure of Lindsay Legacy C.H.E.S.T. Fund Projects, be received;

  That projects LCL089, 330242, 330243, 330244, 330245, 330246, 330247, 337130, 330249, and 330250, be closed due to completion; and

  That project LCL095, Young’s Community Foundation, in the amount of $4,882.13, be closed with a surplus and be placed back, or retained, into the Lindsay Legacy C.H.E.S.T. Fund Reserve Account 3.24310 for inflationary growth of the fund.

  That project 330248 remain open.

11.1.3

CS2018-006

Coboconk Medical Centre New Facility and Cost Estimate
Craig Shanks, Director of Community Services

• That Report CS2018-006, Coboconk Medical Centre New Facility Cost Estimate, be received.

11.1.4

CS2018-007

Kawartha North Request for Funding
Craig Shanks, Director of Community Services

• That Report CS2018-007, Kawartha North Funding Request, be received; and

  That Council supports the Kawartha North Family Health Team grant application to the Ministry of Seniors Affairs for Active Living Centre.

11.1.5

PRC2018-005

Request to Rescind Parks, Recreation and Culture Council Policies
Jenn Johnson, Manager of Parks, Recreation and Culture Division

• That Report PRC2018-005, Parks, Recreation and Culture Policy Update, be received;

  That the following policies be rescinded and removed from the policy manual;

  033 CCS 005            Integrated Plant Health Care Policy

  035 CCS 007            Harmonization/User Fee Task Force Policy

  020 CCS 003            Trails Maintenance/Management and Trans-Canada Trail

  109 CCS 013            PRC Fees and Charges Policy

  CP2016-008             Community Partnership and Development Fund Program Policy

  CP2016-009             50/50 Community Project Capital Funding Initiative Policy

  034 CCS 006            Sponsorship and Dedication Policy

  046 CCS 008            Border Communities Policy

  C-163 CCS 015        Off-Leash Dog Park Policy

  053 CCS 009            Display and Sale of Tickets/Merchandise Policy

  C-109 CCS 002        Ice Facility Allocation Policy

  088 EPW 006           Monuments and Markers Policy - Fenelon Falls Cemetery

  That the following policies be adopted, numbered and inserted in the Corporate Policy and Procedures Manual;

  073 CCS 011            Alcohol Management of Municipal Premises Policy

  141 CCS 014            Fenelon Falls Powerlinks – Fund Disbursement Policy

11.1.6

PRC2018-006

Wilson Fields East Fence
Craig Shanks, Director of Community Services

• That Report PRC2018-006, Wilson Fields East Fence, be received for information.

11.1.7

PRC2018-007

Bethany Property Update
Craig Shanks, Director of Community Services

• That Report PRC2018-007, Bethany Property Update, be received.

11.1.8

CORP2018-006

2018 Tax Policies
Jennifer Stover, Director of Corporate Services

• That Report CORP2018-006, 2018 Tax Policies, be received;

  That optional property classes for the 2018 tax year are not adopted;

  That the tax rate reduction for vacant and excess land in the commercial and industrial class be set as 30% and 35% respectively for 2018;

  That the tax rate reduction for First Class Undeveloped Farm Land be set at 45% for 2018;

  That the capping and threshold parameters be established as follows:

  	Commercial	Industrial
  Annualized Tax Limit	10%	10%
  Prior Year’s CVA Tax Limit	10%	10%
  CVA Tax Threshold for Protected Properties (Increasers) ($0 to $500)	500	500
  CVA Tax Threshold for Clawed Back Properties (Decreasers) ($0 to $500)	500	500
  Properties that were at CVA Tax in 2017 or that would cross over CVA Tax in 2017 are to be excluded from capping.	Yes	Yes

  That the decrease clawback parameters for 2018 be set at 0% for multi-residential, commercial and industrial;

  That Council approve the 2018 tax ratios as outlined in Appendix A to report CORP2018-006; and

  That the necessary by-laws be forwarded to Council for adoption.

11.1.9

CAO2018-004

Council Remuneration Update – Tax Exempt Status
Ron Taylor, Chief Administrative Officer

• That Report CAO2018-004, Council Remuneration Update, be received;

  That the first pay of the next term of Council be fully taxed;

  That Council salaries be adjusted to gap the loss in total remuneration from the elimination of the tax exempt status as outlined in Report CAO2018-004 and effective the next term of Council (2018-2022); and

  That the necessary by-law be forwarded to Council for adoption.

11.1.10

PUR2018-008

Tender Awards Q4 2017 and Q1 2018
Launa Lewis, Supervisor of Financial Services

• That Report PUR2018-008, Tender Awards Q4 2017 and Q1 2018, be received.

11.1.11

PUR2018-017

2018-51-SS Airport Management
Launa Lewis, Supervisor of Financial Services
Douglas Erlandson, Chair of Kawartha Lakes Municipal Airport Board

• That Report PUR2018-017 2018-51-SS Airport Management, be received;

  That Loomex Property Management Limited of Peterborough be selected for the award of a Single Source for Airport Management for an annual cost of $145,000.00 plus applicable taxes, annually, for a five year term;

  That the Airport Board incorporate the applicable amount into future operating/capital budgets to cover the costs; and

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award Tender 2018-51-SS.

11.1.12

PUR2018-019

Tender 2018-48-CT Hamilton Street Reconstruction
Ashley Wykes, Buyer
Corby Purdy, Supervisor, Infrastructure Design and Construction

• That Report PUR2018-019, Tender 2018-48-CT Hamilton Street Reconstruction, be received;

  That Hard-Co Construction Ltd. of Whitby be selected for the award of Tender 2018-48-CT Hamilton Street Reconstruction for the tender price of $2,321,309.92 plus HST;

  That funding in the amount of $489,375.00 be released from the Capital Reserve for the purpose of awarding this contract;

  That subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the agreement to award this tender; and

  That the Financial Services Division be authorized to issue a purchase order.

11.1.13

PUR2018-020

2018-54 Single Source Purchase of One Land Ambulance
Marielle van Englelen, Buyer
Andrew Rafton, Commander of Operations

• That Report PUR2018-020, 2018-54 Single Source Purchase of One Land Ambulance, be received;

  That Council authorize the single source purchase of one land ambulance to Crestline Coach Ltd. of Saskatoon, SK for the provision of one (1) -2018 land ambulance, at a total cost of $144,511.03 not including HST and

  That upon approval, the Financial Services be authorized to issue a purchase order.

11.1.14

PUR2018-029

Tender 2018-43-CT Design/Build of Fabric Covered Material Storage Structure, Including Demolition of Existing Structure
Marielle van Engelen, Buyer
Richard Monaghan, Senior Engineering Technician

• That Report PUR2018-029, 2018-43-CT Design/Build of Fabric Covered Material Storage structure, Including Demolition of Existing Structure, be received;

  That Van Pelt Construction Inc. of Mitchell, be selected for the award of Tender 2018-43-CT Design/Build of Fabric Covered Material Storage structure, Including Demolition of Existing Structure for the tender price of $185,245.00 plus HST;

  That Capital Project 991170101 – Lindsay Depot Roof Replacement, be closed and the remaining balance of $19,657.80 be transferred back to the capital reserves;

  That Capital Project 991160901 – Lindsay Depot 4 Bay Pole Barn, be closed and the remaining balance of $5,637.52 be transferred back to the capital reserves;

  That $25,000 be transferred from the capital reserves to cover additional funding required to complete project 991180102 – Design/Build of Fabric Covered Material Storage Structure, Including Demolition of Existing Structure and;

  That Financial Services be authorized to issue a purchase order.

11.1.15

EA2018-010

Cost Recovery for the Urbanization of Colborne St. W. in Lindsay
Adam Found, Manager of Corporate Assets

• That Report EA2018-010, Cost Recovery for the Urbanization of Colborne St. W. in Lindsay, be received;

  That the City Treasurer transfer $1,229,585 from the Roads and Related account of the Development Charges Reserve to the Capital Reserve to complete cost recovery for the urbanization of Colborne St. W. in Lindsay, this being the capital work authorized by Town of Lindsay By-Law 97-56; and

  That Council be presented with a by-law to repeal Town of Lindsay By-Laws 97-56 and 99-11.

11.1.16

EA2018-011

Committed Excess Capacity Designation for Ongoing Growth-Related Projects
Adam Found, Manager of Corporate Assets

• That Report EA2018-011, Committed Excess Capacity Designation for Ongoing Growth-Related Projects, be received;

  That it be the intention of Council to finance with development charges the projects identified in Appendix A attached to Report EA2018-011;

  That the excess capacity created by these projects be designated as committed excess capacity in accordance with the Development Charges Act and its regulation O. Reg. 82/98; and

  That the development charges financing of these projects be retroactively determined and corrected, as may be required, at an appropriate time through a future Council-approved reconciliation of the Development Charges Reserve.

11.1.17

ENG2018-008

Request for Speed Reduction - Ballyduff Road and Lotus Road
Joseph Kelly, Senior Engineering Technician

• That Report ENG2018-008 Request for Speed Reduction – Ballyduff Road and Lotus Road be received; and

  That the speed limit of Ballyduff Road from a point 250m east of Lotus Road to a point 810m west of Lotus Road be posted at 50 km/h; and

  That the speed limit of Lotus Road from Ballyduff Road to a point 400m north of Ballyduffy Road be posted at 50 km/h; and

  That the necessary by-laws for the above recommendations be forwarded to Council for adoption; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this decision.

11.1.18

ENG2018-009

Request for Speed Reduction - CKL Road 8
Joseph Kelly, Senior Engineering Technician

• That Report ENG2018-009 Request for Speed Reduction – CKL Road 8 be received; and

  That the speed limit of CKL Rd 8 from West St to a point 500m westerly be posted at 50 km/h; and

  That the speed limit of CKL Rd 8 from a point 500m west of West St to a point 900m westerly be posted at 60 km/h; and

  That the necessary by-laws for the above recommendations be forwarded to Council for adoption; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this decision.

11.1.19

ENG2018-010

Request for Traffic Control - Peace Road and Yankee Line and Emily Park Road
Joseph Kelly, Senior Engineering Technician

• That Report ENG2018-010 Request for Traffic Control - Peace Road and Yankee Line/Emily Park Road, be received;

  That an all-way stop be installed at the intersection of Peace Road and Yankee Line/Emily Park Road;

  That flashing red beacons be installed, warning of the all-way stop at the intersection of Peace Road and Yankee Line/Emily Park Road;

  That the necessary By-laws for the above recommendations be forwarded to council for adoption;

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this decision.

11.1.20

HS2018-001

Green Municipal Fund Agreement
Rod Sutherland, Director of Human Services

• That Report HS2018-001, Green Municipal Fund Agreement, be received; and

  That the necessary by-law authorizing the execution of an agreement with the Federation of Canadian Municipalities be presented to Council for adoption.

11.1.21

WM2018-007

Lindsay Ops Landfill Reuse Bin Pilot Project
David Kerr, Manager of Environmental Services

• That Report WM2018-007, Lindsay Ops Landfill Reuse Bin Pilot Project, be received; and

  That the continuation of the Lindsay Ops Landfill Reuse Bin Project in partnership with Habitat for Humanity, be approved.

11.2

Correspondence

11.2.1

CC2018-08.11.2

Mandatory Connection
Pat Dunn, Councillor

• That the memo from Councillor Dunn entitled “Mandatory Connection” dated April 24, 2018 be received;

  That Staff be directed to review the impact and results of implementation of Resolution CR2017-643 and report their findings to Council;

  That Staff be directed to provide a report updating Council on the results of the Pilot Project for Mandatory Connections in Fenelon Falls and a review of alternatives for addressing physical connection requirements outlined in By-Law 2014-255; and

  That Staff report to Council no later than the end of Q3, 2018.

11.3

Items Extracted from Consent

11.3.1

CC2018-08.11.3.1

Commissioning of a Downtown Parking Strategy Presentation
Adam Found, Manager of Corporate Assets

11.3.2

EA2018-009

Commissioning of a Downtown Parking Strategy
Adam Found, Manager of Corporate Assets

• That Report EA2018-009, Commissioning of a Downtown Parking Strategy, be received;

  That a Downtown Parking Strategy project be added to the 2018 Parking Lots capital program (9831812) with a budget of $100,000 financed 67.5% from the Administration Account of the Development Charges Reserve and 32.5% from the Economic Development Reserve; and

  That the excess capacity created by this project be designated as committed excess capacity in accordance with the Development Charges Act and its regulation O. Reg. 82/98.

12.

Committee of the Whole and Planning Committee Minutes

12.1

CC2018-08.12.1

Planning Advisory Committee Meeting Minutes of April 11, 2018

• That the Minutes of the April 11, 2018 Planning Advisory Committee Meeting be received and the recommendations be adopted.

13.

Petitions

13.1

CC2018-08.13.1

Barron Road Sidewalk Petition
Mr. and Mrs. Brian Marritt
Mr. and Mrs. Patrick O'Neill

14.

Other or New Business

15.

By-Laws

• That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.17 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

15.1

By-Laws by Consent

15.1.1

CC2018-08.15.1.1

A By-law to Establish Tax Rates in the City of Kawartha Lakes

15.1.2

CC2018-08.15.1.2

A By-law to Set Tax Rate Reductions for the Prescribed Subclasses in the City of Kawartha Lakes

15.1.3

CC2018-08.15.1.3

A By-law to Specify the Capping and Threshold Parameters for 2018 in the City of Kawartha Lakes

15.1.4

CC2018-08.15.1.4

A By-law to Establish 2018 Tax Ratios in the City of Kawartha Lakes

15.1.5

CC2018-08.15.1.5

A By-law to Limit Tax Decreases on Commercial, Industrial and Multi-Residential Properties for 2018 in the City of Kawartha Lakes

15.1.6

CC2018-08.15.1.6

A By-Law To Amend The Township of Fenelon Zoning By-Law No. 12-95 To Rezone Land Within The City Of Kawartha Lakes - Bereznicki

15.1.7

CC2018-08.15.1.7

A By-Law To Amend The Township of Emily Zoning By-Law No. 1996-30 To Rezone Land Within The City Of Kawartha Lakes - Gingrich

15.1.8

CC2018-08.15.1.8

A By-law to Repeal By-law 2016-001, being A By-law to Appoint Additional Deputy Clerks for the City of Kawartha Lakes for Specific Purposes

15.1.9

CC2018-08.15.1.9

A By-law to Appoint a Municipal Law Enforcement Officer for Limited By-law Enforcement Purposes - English

15.1.10

CC2018-08.15.1.10

A By-law to Stop Up and Close Part of the Original Shore Road Allowance in Front of Lot 30, Concession 3, in the Geographic Township of Dalton, City of Kawartha Lakes, Designated as Part 1 on Reference Plan 57R-10642, to Authorize the Sale of the Land to the Abutting Owners

15.1.11

CC2018-08.15.1.11

A By-law to Authorize the Execution of an Agreement With the Federation of Canadian Municipalities and the Corporation of the City of Kawartha Lakes – Green Municipal Fund Project #15491

15.1.12

CC2018-08.15.1.12

A By-Law to Repeal and Replace By-law 2013-113 and to Regulate the Placement of Election Signs in the City of Kawartha Lakes

15.1.13

CC2018-08.15.1.13

A By-law to Approve the 2018 Election Accessibility Plan for the City of Kawartha Lakes

15.1.14

CC2018-08.15.1.14

A By-law to Repeal Town of Lindsay By-law 97-56, as amended by By-law 99-11, being A By-law to Provide for Certain Work to be Undertaken in Respect of the Reconstruction of Colborne Street West with Full Municipal Services, and the Imposition by the Corporation of the Town of Lindsay of Fees and Charges Associated With the Costs of the Work Against Benefitting Landowners

15.1.15

CC2018-08.15.1.15

A By-law to Amend By-law 2012-173, being A By-law to Regulate Parking (Amendment No. 16)

15.1.16

CC23018-08.15.1.16

A By-law to Amend By-law 2005-328 being A By-law to Establish Speed Limits (CKL Road 8, Ballyduff Road, Lotus Road)

15.1.17

CC2018-08.15.1.17

A By-law to Provide for the Erection of Stop Signs in the City of Kawartha Lakes (Peace Road (CKL Road 14) and Yankee Line (CKL Road 14)/Emily Park Road (CKL Road 10) Geographic Township of Emily)

15.2

By-Laws Extracted from Consent

16.

Notice of Motion

17.

Closed Session (If Not Completed Prior to Open Session)

18.

Matters from Closed Session

19.

Confirming By-Law

19.1

CC2018-08.19.1

A By-law to Confirm the Proceedings of a Regular Meeting of Council, Tuesday, April 24, 2018

• That a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, April 24, 2018 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

20.

Adjournment