The Corporation of the City of Kawartha Lakes

Minutes

Committee of the Whole Meeting

COW2022-04
Open Session Commencing at 1:00 p.m. - Electronic Public Participation
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Tracy Richardson
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Doug Elmslie
  • Councillor Patrick O'Reilly
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo
Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

1.
Call to Order
 

Mayor Letham called the Meeting to order at 1:02 p.m. Deputy Mayor T. Richardson and Councillors R. Ashmore, P. Dunn, D. Elmslie, P. O'Reilly, K. Seymour-Fagan and A. Veale were in attendance in Council Chambers.

Councillor E. Yeo was in attendance electronically.

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk S. O'Connell, Deputy Clerk J. Watts and Director J. Stover were also in attendance in Council Chambers.

Directors R. Holy, B. Robinson, C. Shanks, R. Sutherland, City Solicitor R. Carlson, Manager of Municipal Law Enforcement and Licensing A. Sloan, Manager of Realty Services S. Dyer, Manager of Technical Services M. Farquhar, Manager of Housing M. Corley and Economic Development Officer - Heritage Planning E. Turner were in attendance electronically.

2.
Adoption of Agenda
 

  • CW2022-085
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Dunn

    That the Agenda for the Committee of the Whole Meeting of Tuesday, April 5, 2022, be adopted as circulated.

    Carried

3.
Disclosure of Pecuniary Interest
 

Councillor E. Yeo declared a potential pecuniary interest for Item 8.4 as the applicants that are noted within Item 8.4 are his sister and brother-in-law.

4.
Deputations
 

4.1
COW2022-04.4.1
This item has attachments. 

1.Deputation - Valerie Hazlett Parker.pdf
2.Deputation - Valerie Hazlett Parker Appendix A.pdf
3.Deputation - Valerie Hazlett Parker Appendix B.pdf
4.Deputation - Valerie Hazlett Parker Appendix C.pdf

Request to Purchase a Portion of the Road Allowance Adjacent to 67 Rose Street, Pleasant Point
(Relating to Item 8.3 on the Agenda)
Valerie Hazlett Parker

Valerie Hazlett Park provided an overview of her request to purchase the portion of unopened road allowance that is adjacent to her property at 67 Rose Street in Pleasant Point.  Ms. Hazlett Parker advised that Council recently granted a similar request from the owner of 69 Rose Street and that decision reduced the unopened road allowance to a width of 17 feet.  Ms. Hazlett Parker would like to purchase the balance of the unopened road allowance so the land can be added to her property.  Ms. Hazlett Parker outlined that the unopened road allowance is not used by the public.

  • CW2022-086
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Elmslie

    That the deputation of Valerie Hazlett Parker, regarding a Request to Purchase a Portion of the Road Allowance Adjacent to 67 Rose Street, Pleasant Point, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

5.
Correspondence
 

6.
Presentations
 

6.1
COW2022-04.6.1
This item has attachments. 

1.Item 6.1 Homelessness Enumeration Presentation.pdf

2021 Homelessness Enumeration Presentation
Michelle Corley, Human Services Manager, Housing

Human Services Manager M. Corley provided an overview of the 2021 Homelessness Enumeration.  The overview included detail regarding the homelessness that is being experienced within Kawartha Lakes.

  • CW2022-087
    Moved ByDeputy Mayor Richardson
    Seconded ByCouncillor O'Reilly

    That the presentation by Michelle Corley, Human Services Manager, Housing, regarding 2021 Homelessness Enumeration, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

6.1.1
Report HH2022-002
This item has attachments. 

1.HH2022-002.pdf
2.HH2022-002 Appendix A.pdf

2021 Homelessness Enumeration Report
Michelle Corley, Human Services Manager, Housing

  • CW2022-088
    Moved ByDeputy Mayor Richardson
    Seconded ByCouncillor O'Reilly

    That Report HH2022-002, 2021 Homelessness Enumeration Report, be received for information; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

6.2
COW2022-0.6.2
This item has attachments. 

1.Item 6.2 Long Range Financial Plan Presentation.pdf

Long Range Financial Plan Presentation
Jennifer Stover, Director of Corporate Services

Director J. Stover provided an update on the Long Range Financial Plan. The update included an overview of the capital and operating forecast together with detail surrounding the current debt strategy, the total capital program (including tax and water-wastewater), the debt servicing ratio, current operating expenses, current operating revenues and strategies that are in place to support the Long Range Financial Plan.

  • CW2022-089
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Veale

    That the presentation by Jennifer Stover, Director of Corporate Services, regarding the Long Range Financial Plan, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried
  • CW2022-090
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Ashmore

    That Staff report back to Council by the end of Q2, 2022 with an overview of the projects that are included within the committed capital program (for the next ten (10) years, including costs; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.
Reports
 

7.1
CLK2022-002
This item has attachments. 

1.CLK2022-002.pdf
2.CLK2022-002 Appendix A.pdf
3.CLK2022-002 Appendix A1.pdf
4.CLK2022-002 Appendix B.pdf
5.CLK2022-002 Appendix B1.pdf
6.CLK2022-002 Appendix C.pdf
7.CLK2022-002 Appendix D.pdf
8.CLK2022-002 Appendix E.pdf
9.CLK2022-002 Appendix F.pdf

Clerk's Office Policy Review
Cathie Ritchie, City Clerk
Joel Watts, Deputy Clerk
Sarah O'Connell, Deputy Clerk

  • CW2022-091
    Moved ByDeputy Mayor Richardson
    Seconded ByCouncillor Veale

    That Report CLK2022-002, Clerk’s Division Policy Review, be received;

    That the policy entitled Remembrance Day Donations Policy C 076 CAO 014, be rescinded and replaced by the Remembrance Day Donation Management Directive, attached as Appendix A;

    That the Delegation of Council Powers and Duties Policy, as amended, attached as Appendix B, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 149 CAO;

    That the Accountability and Transparency Policy as amended, attached as Appendix C, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 148 CAO 148;

    That the Elected Officials Records Correspondence Policy as amended, attached as Appendix D, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 144 CAO 032;

    That the Confidentiality of Information Policy as amended, attached as Appendix E, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 134 CAO 026;

    That the policy entitled Extended Use of Lottery Proceeds, being Policy 126 CAO 021, attached as Appendix F, be repealed; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.2
CORP2022-003
This item has attachments. 

1.CORP2022-003.pdf
2.CORP2022-003 Appendix A.pdf
3.CORP2022-003 Appendix A1.pdf
4.CORP2022-003 Appendix B.pdf
5.CORP2022-003 Appendix B1.pdf
6.CORP2022-003 Appendix C.pdf
7.CORP2022-003 Appendix C1.pdf
8.CORP2022-003 Appendix D.pdf
9.CORP2022-003 Appendix D1.pdf
10.CORP2022-003 Appendix E.pdf
11.CORP2022-003 Appendix E1.pdf

Corporate Services Council Policy Update
Jennifer Stover, Director of Corporate Services

  • CW2022-092
    Moved ByCouncillor Dunn
    Seconded ByCouncillor O'Reilly

    That Report CORP2022-003, Corporate Services Council Policy Update, be received;

    That the proposed amendments to the following policies be approved, as amended, repealing and replacing all predecessor versions:

    • CP2016-002 Whistleblower Policy (Appendix A)
    • CP2016-010 Occupational Health and Safety Policy (Appendix B)
    • CP2016-018 Employee Code of Conduct (Appendix C)
    • CP2021-020 Recruitment Policy (Appendix D)
    • CP2016-001 Employee Expense Policy (Appendix E); and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.3
ML2022-002
This item has attachments. 

1.ML2022-002.pdf
2.ML2022-002 Appendix A.pdf
3.ML2022-002 Appendix B.pdf
4.ML2022-002 Appendix C.pdf

Special Occasions Permit/Delegation of Authority for Municipally Significant Events
Aaron Sloan, Manager of Municipal Law Enforcement and Licensing

  • CW2022-093
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor O'Reilly

    That Report ML2022-002, Special Occasions Permit / Delegation of Authority for Municipally Significant Events, be received;

    That the Delegation of Authority By-Law be amended to appoint the Licensing Enforcement Officer with the authority of Council for the purpose of designating a public event as being Municipally Significant in consideration of a Special Occasions Permit process with the Alcohol and Gaming Commission of Ontario; and

    That these recommendations and the amending by-law be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.4
RS2022-027
This item has attachments. 

1.RS2022-027.pdf
2.RS2022-027 Appendix A.pdf
3.RS2022-027 Appendix B.pdf
4.RS2022-027 Appendix C.pdf

Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to 27 Campbell Beach Road, Brechin
Laura Carnochan, Law Clerk – Realty Services

  • CW2022-094
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Dunn

    That Report RS2022-027, Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to 27 Campbell Beach Road, Brechin, be received;

    That the subject property, being a portion of shoreline road allowance adjacent to 27 Campbell Beach Road and legally described as Lot 4 on Plan 235, in the Geographic Township of Carden, City of Kawartha Lakes, be declared surplus to municipal needs;

    That the closure of the portion of shoreline road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

    That Council set the value of the land at the higher of the appraised value or the minimum set price of $23.00 per linear foot of shoreline road allowance adjacent to a lake;

    That Staff be directed to commence the process to stop up and close the said portion of shoreline road allowance;

    That a by-law (with any amendments deemed necessary) to close the road and authorise its disposition shall be passed, if appropriate;

    That a deeming by-law be passed contemporaneously with the disposition by-law, if appropriate;

    That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.5
RS2022-028
This item has attachments. 

1.RS2022-028.pdf
2.RS2022-028 Appendix A.pdf
3.RS2022-028 Appendix B.pdf
4.RS2022-028 Appendix C.pdf

Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to Part of the East Half of Lot 20, Concession 1, Carden
Laura Carnochan, Law Clerk - Realty Services

  • CW2022-095
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Veale

    That Report RS2022-028, Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to Part of the East Half of Lot 20, Concession 1, Carden, be received;

    That the subject property, being a portion of shoreline road allowance adjacent to the property legally described as Part of the East Half of Lot 20, Concession 1, in the Geographic Township of Carden, City of Kawartha Lakes, be declared surplus to municipal needs;

    That the closure of the portion of shoreline road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

    That Council set the value of the land at the higher of the appraised value or the minimum set price of $23.00 per linear foot of shoreline road allowance adjacent to a lake;

    That staff be directed to commence the process to stop up and close the said portion of shoreline road allowance;

    That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed, if appropriate;

    That a deeming by-law be passed contemporaneously with the disposition by-law, if appropriate;

    That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.6
RS2022-029
This item has attachments. 

1.RS2022-029.pdf
2.RS2022-029 Appendix A.pdf
3.RS2022-029 Appendix B.pdf
4.RS2022-029 Appendix C.pdf

Proposed Surplus Declaration, Closure, and Sale of a Road Allowance adjacent to 263 Somerville 2nd Concession, Fenelon Falls
Laura Carnochan, Law Clerk - Realty Services

  • CW2022-096
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Seymour-Fagan

    That Report RS2022-029, Proposed Surplus Declaration, Closure, and Sale of a Road Allowance adjacent to 263 Somerville 2nd Concession, Fenelon Falls, be received;

    That the subject property, being a portion of road allowance adjacent to 263 Somerville 2nd Concession, Fenelon Falls and legally described as Road Allowance between Lot 18 and Lot 19, Concession 2, North of Plan 434, in the Geographic Township of Somerville, City of Kawartha Lakes, be declared surplus to municipal needs;

    That the closure of the portion of road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale;

    That Council set the value of the land at the higher of the appraised value or the minimum set price of $15.00 per linear foot of interior road allowance;

    That Staff be directed to commence the process to stop up and close the said portion of road allowance;

    That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed, if appropriate;

    That a deeming by-law be passed contemporaneously with the disposition by-law, if required;

    That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.7
CORP2022-007
This item has attachments. 

1.CORP2022-007.pdf
2.CORP2022-007 Appendix A.pdf

2022 Tax Policy Decisions
Linda Liotti, Manager, Revenue and Taxation

  • CW2022-097
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Elmslie

    That Report CORP2022-007, 2022 Tax Policy Decisions, be received; and

    That optional property classes for the 2022 tax year are not adopted; and

    That the tax rate reduction for vacant and excess land in the commercial and industrial class be set as 30% and 35% respectively for 2022; and

    That the tax rate reduction for First Class Undeveloped Farm Land be set at 45% for 2022; and

    That the capping and threshold parameters be established as follows:

                                                                                 Commercial    Industrial

    Annualized Tax Limit                                             10%                  10%

    Prior Year’s CVA Tax Limit                                    10%                  10%

    CVA Tax Threshold for Protected Properties
    (Increases) ($0 to $500)                                        500                   500

    CVA Tax Threshold for Clawed Back Properties
    (Decreases) ($0 to $500)                                       500                   500

    Properties that were at CVA Tax in 2021 or that
    would cross over CVA Tax in 2022 are to be excluded
    from capping.                                                          Yes                    Yes

    That the decrease claw back parameters for 2022 be set at 0% for multi-residential, commercial and industrial; and

    That Council approve the 2022 tax ratios as outlined in Appendix A to report CORP2022-007; and

    That these recommendations be brought forward to Council for consideration at the next regular Council Meeting.

    Carried

7.8
ED2022-015
This item has attachments. 

1.ED2022-015.pdf
2.ED2022-015 Appendix A.pdf

Proposed Heritage Designation of 15 Dodd Street, Fenelon Falls
Emily Turner, Economic Development Officer - Heritage Planning

  • CW2022-098
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Elmslie

    That Report ED2022-015, Proposed Heritage Designation of 15 Dodd Street, Fenelon Falls, be received;

    That the Municipal Heritage Committee’s recommendation to designate 15 Dodd Street under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

    That Staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

    That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.9
CEM2022-002
This item has attachments. 

1.CEM2022-002.pdf
2.CEM2022-002 Appendix A.pdf

Revised Cemetery By-Laws
Patricia Wykes, Cemetery Administrator

  • CW2022-099
    Moved ByCouncillor Yeo
    Seconded ByCouncillor O'Reilly

    That Report CEM2022-002, Revised Cemetery By-laws, be received;

    That Staff be authorized to proceed with the process required by the Bereavement Authority of Ontario (BAO), the governing body of Cemeteries, prior to submission of the Revised Cemetery By-laws to the Bereavement Authority of Ontario (BAO) for approval; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.10
ENG2022-015
This item has attachments. 

1.ENG2022-015.pdf
2.ENG2022-015 Appendix A.pdf
3.ENG2022-015 Appendix B.pdf
4.ENG2022-015 Appendix C.pdf
5.ENG2022-015 Appendix D.pdf

Request for Weight Restriction - Yelverton Road, Ballyduff Road, Waite Road and Drum Road
Joseph Kelly, Senior Engineering Technician

  • CW2022-100
    Moved ByDeputy Mayor Richardson
    Seconded ByCouncillor Veale

    That Report ENG2022-015, Request for Weight Restriction – Yelverton Road, Ballyduff Road, Waite Road, and Drum Road, be received;

    That all commercial through traffic be restricted at all times on Yelverton Road from Gray Road to Janetville Road;

    That all commercial through traffic be restricted at all times on Ballyduff Road from Manvers Scugog Townline to a point 375 meters west of Highway 35, excluding traffic accessing local pits on the identified local haul access route;

    That all commercial through traffic be restricted at all times on Waite Road from Manvers Scugog Townline to Highway 35;

    That all commercial through traffic be restricted at all times on Drum Road from Manvers / Scugog Townline to a point 1.7 km west of Manvers / Scugog Line, excluding traffic accessing local pits on the identified local haul access route;

    That the necessary By-law for the above recommendations be forwarded to Council for adoption; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

7.11
CAO2022-002
This item has attachments. 

1.CAO2022-002.pdf
2.CAO2022-002 Appendix A.pdf
3.CAO2022-002 Appendix A1.pdf
4.CAO2022-002 Appendix A2.pdf

Service Transformation and Reset
Ron Taylor, Chief Administrative Officer

  • CW2022-101
    Moved ByCouncillor Veale
    Seconded ByDeputy Mayor Richardson

    That Report CAO2022-002, Service Transformation and Reset, be received; and

    That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

8.
Memorandums
 

8.1
COW2022-04.8.1
This item has attachments. 

1.Memorandum - Councillor Ashmore - Pleasant Point Park.pdf
2.Memorandum - Councillor Ashmore - Pleasant Point Park - Appendix.pdf

Memorandum Regarding Pleasant Point Park
Councillor Ashmore

  • CW2022-102
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Dunn

    That the Memorandum from Councillor Ashmore, regarding Pleasant Point Park, be received;

    That Staff be directed to work with a citizens group in Pleasant Point to explore options to convert the present use of their park on Indian Trail to a multi-use park;

    That Staff report back to council by end of Q3, 2022, with an update on progress of discussions with the citizens group, and further direction needed from council, financial or otherwise, to implement conversion to a multi-use park; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

8.2
COW2022-04.8.2
This item has attachments. 

1.Memorandum - Councillor Ashmore - Peace Road Resurfacing.pdf

Memorandum Regarding Peace Road Resurfacing from Centreline to Cowans Bay Bridge
Councillor Ashmore

  • CW2022-103
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Seymour-Fagan

    That the Memorandum from Councillor Ashmore, regarding Peace Road resurfacing from Centreline to Cowan’s Bay Bridge, be received;

    That Staff be directed to consider the section of Peace Road from Centreline to Cowan’s Bay bridge for reconstruction and/or resurfacing in the Five (5) Year Roads Program, coming forward to Council in Summer of 2022; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

8.3
COW2022-04.8.3
This item has attachments. 

1.Memorandum - Councillors Elmslie and Ashmore - 67 Rose Street, Pleasant Point.pdf

Memorandum Regarding Purchase of Unopened Road Allowance at 67 Rose Street, Pleasant Point
Councillor Ashmore
Councillor Elmslie

  • CW2022-104
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Ashmore

    That the Memorandum from Councillor Ashmore and Councillor Elmslie, regarding the Purchase of Unopened Road Allowance at 67 Rose Street, Pleasant Point, be received;

    That subject property, being the remaining portion of the unopened road allowance adjacent to 67 Rose Street, be declared as surplus to municipal needs;

    That Staff be directed to commence the process to stop up and close the said portion of the unopened road allowance; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

8.4
COW2022-04.8.4
This item has attachments. 

1.Memorandum - Councillor Elmslie - Blue Bay Lane.pdf

Memorandum Regarding an Application from Patrick and Candace Chartier, 21 Blue Bay Lane, Fenelon Falls
Councillor Elmslie

Councillor Yeo advised that he would be remaining in the room during the review of Item 8.4 but would not be commenting or participating in any votes due to his previously declared potential pecuniary interest.

  • CW2022-105
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Dunn

    That the Memorandum from Councillor Elmslie, regarding the Application from Patrick and Candace Chartier, 21 Blue Bay Lane, Fenelon Falls be received;

    That the Application from Patrick and Candace Chartier be referred to Staff for review and report back with the disposition options that are available should the unopened road allowance adjacent to 21 Blue Bay Lane, Fenelon, be declared as surplus to municipal needs; and

    That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

    Carried

9.
Adjournment
 

  • CR2022-106
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Veale

    That the Committee of the Whole Meeting adjourn at 5:01 p.m.

    Carried
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