The Corporation of the City of Kawartha Lakes

Minutes

Community Pandemic Recovery Fund Evaluation Committee

CPRFC2021-02

Friday, March 26, 2021

Meeting to Commence at 9:00 a.m. - Electronic Participation

Human Services Boardroom

68 Lindsay Street North, Lindsay, Ontario

Members:

• Councillor Tracy Richards
• Marina Hodson
• Heather Kirby
• Lynda Nydam
• Max Radiff
• Rod Sutherland

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

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1.

Call to Order

Vice-Chair Heather Kirby called the meeting to order at 9:04 a.m.

Councillor Richardson, Marina Hodson, Heather Kirby, Lynda Nydam and Holly Russett were in attendance.

Regrets; Max Radiff

2.

Adoption of the Agenda

• Moved By Councillor Richardson
  Seconded By L. Nydam

  That the agenda be adopted as circulated.

  Carried

3.

Declaration of Pecuniary Interest

None

4.

Adoption of the Minutes from the Previous Meeting

• Moved By M. Hodson
  Seconded By Councillor Richardson

  That the minutes of the Community Pandemic Recovery Fund Evaluation Committee meeting held on March 11, 2021, be adopted as circulated.

  Carried

5.

New Business

A total of 18 applications were submitted. One application was received from an individual, not an organization. The submission did not meet the basic criteria to be evaluated and was not reviewed by the committee.

The total amount requested from the eligible applications was $503,736.05.

Table 1 below lists completed applications that were received, in alphabetical order, as well as a very high level description of the program or service and the funding request. The amount awarded is listed for successful applicants. The Funding Source column identifies if the grant will be issued from the City Reserve allocation to the CPRF, or from the Lindsay CHEST allocation.

For unsuccessful applicants, the primary reason they were denied was a lack of alignment with the fund objective “to support pandemic recovery and relief efforts for non-profit and community service providers in the broader health and human services sector.”

Table 1: Summary of Applications
Applicant	Project	Amount Requested	Amount Awarded	Funding Source
A Place Called Home	Contribution toward shelter redevelopment	70,000.00	0.00
Bethany Athletic Society	Operating costs to maintain the community owned park.	4,090.00	4,090.00	Reserve
Big Brothers Big Sisters	Technology support and pandemic cleaning	5,000.00	5,000.00	CHEST
Coboconk & District Lions Club	Maintain community support services	8,600.00	8,600.00	Reserve
Community Care City of Kawartha Lakes	Develop and enhance improved technology and communications to support access to services	67,300.00	67,300.00	CHEST
Fenelon Falls & District Chamber of Commerce	Operating costs to support the Chamber/Tourism Office	15,000.00	0.00
Fenelon Falls Farmer Market	Portable Toilet for market, and cleaning supplies	1,000.00	0.00
Fenelon Falls Museum	Virtual Museum and Travelling Community Programming	26,243.00	0.00
Heritage Christian School Society Inc.	Pandemic cleaning and protective equipment	16,531.78	16,531.78	CHEST
John Howard Society of Kawartha Lakes & Haliburton	Crisis response program	60,000.00	60,000.00	CHEST
Kirkfield & District Historical Society	Operating costs for Historical Society	30,000.00	0.00
Omemee Curling and Recreation Club	Operating costs (taxes) to survive	7,647.52	7,647.52	Reserve
Ottawa-Huron Tract Historical Association	Costs to create online exhibits and International Plowing Match exhibit	10,348.75	0.00
Pinnguaq Association	Lindsay Makerspace retrofitting, reopening, programming and staffing costs	102,975.00	0.00
Senior Citizens Club of Fenelon Falls	Operating costs to maintain club; consultant to improve operations and future opportunities; technology upgrades for online communications	50,500.00	50,500.00	Reserve
St. James Anglican Church Fenelon Falls	Technology costs to support online services and programs	3,000.00	0.00
United Way for the City of Kawartha Lakes	Administrative operating costs (facility and cleaning)	25,500.00	25,500.00	CHEST
Total Requests		503,736.05	245,169.30

 

The total funding awarded by the Evaluation Committee was $70,837.52 from the City’s Contingency Reserve allocation, and $174,331.78 from the Lindsay CHEST Fund.

5.1

Outcomes of Community Pandemic Recovery Fund Applications Review

A total of 18 applications were submitted. One application was received from an individual, not an organization. The submission did not meet the basic criteria to be evaluated and was not reviewed by the committee.

The total amount requested from the eligible applications was $503,736.05.

Table 1 below lists completed applications that were received, in alphabetical order, as well as a very high level description of the program or service and the funding request. The amount awarded is listed for successful applicants. The Funding Source column identifies if the grant will be issued from the City Reserve allocation to the CPRF, or from the Lindsay CHEST allocation.

For unsuccessful applicants, the primary reason they were denied was a lack of alignment with the fund objective “to support pandemic recovery and relief efforts for non-profit and community service providers in the broader health and human services sector.”

Table 1: Summary of Applications
Applicant	Project	Amount Requested	Amount Awarded	Funding Source
A Place Called Home	Contribution toward shelter redevelopment	70,000.00	0.00
Bethany Athletic Society	Operating costs to maintain the community owned park.	4,090.00	4,090.00	Reserve
Big Brothers Big Sisters	Technology support and pandemic cleaning	5,000.00	5,000.00	CHEST
Coboconk & District Lions Club	Maintain community support services	8,600.00	8,600.00	Reserve
Community Care City of Kawartha Lakes	Develop and enhance improved technology and communications to support access to services	67,300.00	67,300.00	CHEST
Fenelon Falls & District Chamber of Commerce	Operating costs to support the Chamber/Tourism Office	15,000.00	0.00
Fenelon Falls Farmer Market	Portable Toilet for market, and cleaning supplies	1,000.00	0.00
Fenelon Falls Museum	Virtual Museum and Travelling Community Programming	26,243.00	0.00
Heritage Christian School Society Inc.	Pandemic cleaning and protective equipment	16,531.78	16,531.78	CHEST
John Howard Society of Kawartha Lakes & Haliburton	Crisis response program	60,000.00	60,000.00	CHEST
Kirkfield & District Historical Society	Operating costs for Historical Society	30,000.00	0.00
Omemee Curling and Recreation Club	Operating costs (taxes) to survive	7,647.52	7,647.52	Reserve
Ottawa-Huron Tract Historical Association	Costs to create online exhibits and International Plowing Match exhibit	10,348.75	0.00
Pinnguaq Association	Lindsay Makerspace retrofitting, reopening, programming and staffing costs	102,975.00	0.00
Senior Citizens Club of Fenelon Falls	Operating costs to maintain club; consultant to improve operations and future opportunities; technology upgrades for online communications	50,500.00	50,500.00	Reserve
St. James Anglican Church Fenelon Falls	Technology costs to support online services and programs	3,000.00	0.00
United Way for the City of Kawartha Lakes	Administrative operating costs (facility and cleaning)	25,500.00	25,500.00	CHEST
Total Requests		503,736.05	245,169.30

 

The total funding awarded by the Evaluation Committee was $70,837.52 from the City’s Contingency Reserve allocation, and $174,331.78 from the Lindsay CHEST Fund.

• Moved By L. Nydam
  Seconded By M. Hodson

  That the funding requests approved by the Working Group as outlined in Table 1 be approved.
• Moved By Councillor Richardson
  Seconded By M. Hodson

  That the funding requests denied by the Working Group as outlined in Table 1 be approved.
• Moved By L. Nydam
  Seconded By Councillor Richardson

  That the balance of Lindsay CHEST funds not awarded ($205,668.22) under the Community Pandemic Recovery Fund be returned to the Lindsay CHEST Fund Committee; and

  That a second call for applications be completed for the balance of the City Reserve allocation ($49,162.48), to a maximum request of $7,500 per application, for agencies and organizations outside the boundaries for eligibility under the Lindsay CHEST Fund.

6.

Next Meeting Date

To be determined

7.

Adjournment

• Moved By M. Hodson

  That the Community Pandemic Recovery Fund Evaluation Committee Meeting adjourn at 9:11 a.m.

  Carried