The Corporation of the City of Kawartha Lakes

MINUTES

SPECIAL COUNCIL MEETING

Meeting #:CC2017-35
Date:
Time:
Open Session Commencing at 9:00 a.m. If Required: Thursday, December 14, 2017 Open Session Commencing at 9:00 a.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
MEMBERS:
  • Mayor Andy Letham, Mayor
  • Councillor Isaac Breadner, Councillor
  • Councillor Pat Dunn, Councillor
  • Councillor Doug Elmslie, Councillor
  • Councillor Gord James, Councillor
  • Councillor Gerard Jilesen, Councillor
  • Councillor Brian S. Junkin, Councillor
  • Councillor Rob Macklem, Councillor
  • Councillor Mary Ann Martin, Councillor
  • Councillor Gord Miller, Councillor
  • Councillor Patrick O'Reilly, Councillor
  • Councillor John Pollard, Councillor
  • Councillor Kathleen Seymour-Fagan, Councillor
  • Councillor Heather Stauble, Councillor
  • Councillor Stephen Strangway, Councillor
  • Councillor Andrew Veale, Councillor
  • Councillor Emmett Yeo, Councillor
Accessible formats and communication supports are available upon request.

1.
CALL TO ORDER

Mayor Letham called the meeting to order at 9:00 a.m. Councillors I. Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, K. Seymour-Fagan  H. Stauble, S. Strangway, A. Veale and E. Yeo were in attendance.

Absent: Councillor J. Pollard.

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk A. Rooth and various other staff were also in attendance.

2.
ADOPTION OF AGENDA

  • CR2017-1067
    Moved ByCouncillor Strangway
    Seconded ByCouncillor Martin

    Resolved That the Agenda for the Open Session of the Special Council Meeting of Wednesday, December 13, 2017, be adopted as circulated.

    CARRIED

3.
DISCLOSURE OF PECUNIARY INTEREST

There were no declarations of pecuniary interest noted.

4.
PUBLIC INFORMATION

4.1
Presentations

4.1.1
CC2017-35.4.1.1
This item has attachments.

1.Proposed 2018 Operating Budgets.pdf

Ron Taylor, CAO
Carolyn Daynes, City Treasurer
Adam Found, Manager of Corporate Assets
2018 Proposed Operating Budget

CAO Taylor and Manager Found provided an overview of the 2018 budget process, highlighting a focus on alignment with guiding documents and the need to take a flexible, phased-in approach to sustainability. City Treasurer Daynes provided information on reserves, debt limit and the proposed operating budget.

  • CR2017-1068
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Veale

    Resolved That the presentation by CAO Taylor, City Treasurer Daynes and Manager Found regarding the 2018 Proposed Operating Budget, be received.

    CARRIED

5.
REPORTS

5.1
CORP2017-030
This item has attachments.

1.CORP2017-030 Proposed 2018 Tax-Supported and Water and Wastewater Operating Budgets.pdf
2.Appendix A Proposed 2018 Tax Supported Operating Budget.pdf
3.Appendix B Proposed 2018 Water and Wastewater Operating Budget.pdf
4.Appendix C Transfers to and from Reserves for 2018 Tax-Supported Operating Budget.pdf
5.Appendix D Transfers to and from Reserves for 2018 Water and Wastewater Operating Budget.pdf
6.Appendix E Reserve and Reserve Fund Summary 2017 Balances and 2018 Budget Impact.pdf
7.Appendix F Extractions and Decision Units for Proposed 2018 Operating Budget.pdf

Carolyn Daynes, City Treasurer
Adam Found, Manager of Corporate Assets
Proposed 2018 Tax-Supported and Water and Wastewater Operating Budgets

  • CR2017-1069
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Strangway

    Resolved That Report CORP2017-030, Proposed 2018 Tax-Supported and Water and Wastewater Operating Budgets, be received.

    CARRIED

5.2
2018 Water and Wastewater Operating Budget

5.2.1
CC2017-35.5.2.1

Public Comments - Water and Wastewater Operating Budget

There were no public comments regarding the 2018 Water and Wastewater Operating Budget.

5.2.2
CC2017-35.5.2.2

Written Public Submissions - Water and Wastewater Operating Budget

There were no written public submissions regarding the 2018 Water and Wastewater Operating Budget.

5.2.3
CC2017-35.5.2.3

Bryan Robinson, Director of Public Works
Carolyn Daynes, City Treasurer
Adam Found, Manager of Corporate Assets
Budget Overview and Extractions - Water and Wastewater Operating Budget

5.2.4
CC2017-35.5.2.4

Adoption of the 2018 Water and Wastewater Operating Budget

  • CR2017-1070
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Strangway

    Resolved That the 2018 Water and Wastewater Operating Budget, attached as Appendix B to Report CORP2017-030, be adopted; and

    That the transfers to and from reserves, identified in Appendix D to Report CORP2017-030, be approved for the 2017 Water and Wastewater Operating Budget.

    CARRIED

5.3
2018 Tax-Supported Operating Budget

5.3.1
CC2017-35.5.3.1

Public Comments - Tax-Supported Operating Budget

Charles McDonald, President of the Lindsay Downtown Business Improvement Area (BIA), attended with Board member Steve Podolsky, to request Council consideration of the BIA's proposal for the Lindsay Downtown BIA to provide parking enforcement in the Lindsay downtown with a funding allocation of $35,000.00.  Mr. McDonald responded to questions from members of Council.

Ted Smith, Chair of Kawartha Region Conservation Authority, was in attendance with several other Board members.  He provided information on the activity of Kawartha Conservation within the City and benefits of such.

  • CR2017-1071
    Moved ByCouncillor Stauble
    Seconded ByCouncillor Martin

    Resolved That the public comments regarding the 2018 Tax-Supported Operating Budget, be received.

    CARRIED

5.3.2
CC2017-35.5.3.2

Written Public Submissions - Tax-Supported Operating Budget

5.3.2.1
CC2017-35.5.3.2.1
This item has attachments.
1.CKL coverletter 2018 Budget.pdf
2.2018-KawarthaConservationPreliminaryBudget-Dec6.pdf

Mark Majchrowski, CAO
Kawartha Conservation 2018 Preliminary Budget

5.3.2.2
CC2017-35.5.3.2.2
This item has attachments.
1.Final - 2018 Memo_HoC from MPAC Chair.pdf

Dan Mathieson, Chair, Board of Directors
Municipal Property Assessment Corporation (MPAC) Budget and Municipal Levy for 2018

5.3.2.3
CC2017-35.5.3.2.3
This item has attachments.
1.Lindsay Downtown BIA Parking Enforcmeent Correspondence.pdf

Tana N. Torch, General Manager
Lindsay Downtown Business Improvement Area (BIA) Parking Enforcement

  • CR2017-1072
    Moved ByCouncillor Strangway
    Seconded ByCouncillor O'Reilly

    Resolved That the following written submissions regarding the 2018 Tax-Supported Operating Budget, included in Section 5.3.2 of the Agenda from the:

    Kawartha Conservation dated December 6, 2017
    Municipal Property Assessment Corporation (MPAC) dated December 5, 2017; and
    Lindsay Downtown Business Improvement Area (BIA) dated November 30, 2017

    , be received.

    CARRIED

5.3.3
CC2017-35.5.3.3

Budget Overview and Extractions - Tax-Supported Operating Budget

5.3.3.1
Mayor and Council and Office of the Chief Administrative Officer - Ron Taylor, CAO
  • Moved ByCouncillor Breadner
    Seconded ByCouncillor Junkin

    Resolved That the 2018 Materials, Supplies and Services budget of the Office of the CAO be reduced to the 2017 actual budget of $ 84,750.00.

    MOTION FAILED
  • Moved ByCouncillor Breadner
    Seconded ByCouncillor Junkin

    Resolved That the 2018 Materials, Supplies and Services budget of the Clerks Division be reduced to the 2017 actual budget of $ 196,400.00.

    MOTION FAILED
  • Moved ByCouncillor James
    Seconded ByCouncillor Dunn

    Resolved That the Municipal Law Enforcement budget be increased by $35,000.00 for downtown Lindsay parking enforcement by the Lindsay Downtown Business Improvement Area (BIA).

    MOTION FAILED
  • CR2017-1073
    Moved ByCouncillor Breadner
    Seconded ByCouncillor Miller

    Resolved That the Municipal Law Enforcement budget be increased by $20,000.00 for downtown Lindsay parking enforcement by the Lindsay Downtown Business Improvement Area (BIA).

    CARRIED
  • Moved ByCouncillor Breadner
    Seconded ByCouncillor Junkin

    Resolved That the 2018 Materials, Supplies and Services budget of the Legal Division be reduced to the 2017 actual budget of $ 101,300.00.

    MOTION FAILED

    Resolved That Council recess at 11:36 a.m. and reconvene at 11:45 a.m.

5.3.3.2
Community Services - Jenn Johnson, Manager of Parks, Recreation and Culture (Acting Director)
  • CR2017-1074
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Strangway

    Resolved that the Community Services budget be increased by $7,500.00 for Maryboro Lodge's utility expenses.

    CARRIED
5.3.3.3
Corporate Services - Ron Taylor, CAO (Acting Director)

The meeting recessed at 12:42 p.m. and reconvened at 1:18 p.m.

5.3.3.4
Development Services - Chris Marshall, Director

  • Recorded vote requested by Councillor Stauble.

    Moved ByCouncillor Breadner
    Seconded ByCouncillor Junkin

    Resolved That the Lake Management Plan Implementation component of Special Projects in the Kawartha Region Conservation Authority (KRCA) Budget be removed from the budget in the amount of $157,900.00.

    Recorded (Voted)ForAgainstAbsent
    Mayor LethamX
    Councillor BreadnerX
    Councillor DunnX
    Councillor ElmslieX
    Councillor JamesX
    Councillor JilesenX
    Councillor JunkinX
    Councillor MacklemX
    Councillor MartinX
    Councillor MillerX
    Councillor O'ReillyX
    Councillor PollardX
    Councillor Seymour-FaganX
    Councillor StaubleX
    Councillor StrangwayX
    Councillor VealeX
    Councillor YeoX
    Results3131
    MOTION FAILED
  • CR2017-1075
    Moved ByCouncillor Miller
    Seconded ByCouncillor Elmslie

    Resolved That the Kawartha Region Conservation Authority (KRCA) and City staff work with the Lake Management Community Advisory Panel to develop a multi-year CKL Lake Management Implementation Plan for Council consideration before end of Q2 2018, inclusive of implementation program descriptions, success measures, project leads and associated costs.

    CARRIED
  • CR2017-1076
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Miller

    Resolved That the proposed Kawartha Region Conservation Authority (KRCA) levy budget be decreased by $15,000.00 to eliminate board member per diem payments.

    CARRIED

  • Recorded vote requested by Councillor Strangway.

    CR2017-1077
    Moved ByCouncillor Breadner
    Seconded ByCouncillor Yeo

    Resolved That the Kawartha Region Conservation Authority (KRCA) Board review and consider in 2018 restructuring voting procedures to establish weighted votes for all Board decisions in keeping with KRCA Board voting procedures for budget approval.

    Recorded (Voted)ForAgainstAbsent
    Mayor LethamX
    Councillor BreadnerX
    Councillor DunnX
    Councillor ElmslieX
    Councillor JamesX
    Councillor JilesenX
    Councillor JunkinX
    Councillor MacklemX
    Councillor MartinX
    Councillor MillerX
    Councillor O'ReillyX
    Councillor PollardX
    Councillor Seymour-FaganX
    Councillor StaubleX
    Councillor StrangwayX
    Councillor VealeX
    Councillor YeoX
    Results1151
    CARRIED

  • Recorded vote requested by Councillor Strangway.

    CR2017-1078
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Miller

    Resolved That the Kawartha Region Conservation Authority (KRCA) consider an amendment to their procedural by-law to automatically appoint a CKL Board member to an executive position (Chair or Vice Chair), recognizing the City's levy apportionment exceeding 60 percent.

    Recorded (Voted)ForAgainstAbsent
    Mayor LethamX
    Councillor BreadnerX
    Councillor DunnX
    Councillor ElmslieX
    Councillor JamesX
    Councillor JilesenX
    Councillor JunkinX
    Councillor MacklemX
    Councillor MartinX
    Councillor MillerX
    Councillor O'ReillyX
    Councillor PollardX
    Councillor Seymour-FaganX
    Councillor StaubleX
    Councillor StrangwayX
    Councillor VealeX
    Councillor YeoX
    Results1151
    CARRIED
5.3.3.5
Engineering and Corporate Assets - Juan Rojas, Director
5.3.3.6
Fire Services - Mark Pankhurst, Chief
5.3.3.7
Paramedic Services - Keith Kirkpatrick, Chief

Kawartha Lakes Police Service

  • Moved ByCouncillor Breadner
    Seconded ByCouncillor Yeo

    Resolved That the Kawartha Lakes Police Service budget be sent back to the Kawartha Lakes Police Services Board for reconsideration.

    MOTION FAILED

    Council recessed at 3:00 p.m. and reconvened at 3:06 p.m.

5.3.3.8
Human Services - Rod Sutherland, Director
  • Moved ByCouncillor Breadner
    Seconded ByCouncillor Yeo

    Resolved That the Ontario Works-Discretionary Benefits be removed from the budget in the amount of $106,155.00.

    MOTION FAILED
  • Moved ByCouncillor Breadner
    Seconded ByCouncillor Junkin

    Resolved That the funding to Kawartha Lakes Health Care Initiative (KLHCI) be removed from the budget in the amount of $64,838.00 and the KLHCI Doctor Recruitment Reserve in the amount of $100,00.00 be eliminated.

    MOTION FAILED
  • CR2017-1079
    Moved ByCouncillor Junkin
    Seconded ByCouncillor Breadner

    Resolved That the transfer to the KLHCI Doctor Recruitment Reserve be reduced in the amount of $80,000.00 to $20,000.00.

    CARRIED
5.3.3.9
Public Works - Bryan Robinson, Director
  • Moved ByCouncillor Junkin
    Seconded ByCouncillor Breadner

    Resolved That the budget amount for Calcium Chloride, included in the Winter Control Budget Contracted Services, be reduced in the amount of $200,000.00.

    MOTION FAILED

5.3.4
CC2017-35.5.3.4

Adoption of the 2018 Tax-Supported Operating Budget

  • CR2017-1080
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Junkin

    Resolved That the transfer to Reserves be reduced by $600,000.00 to a total of $2 Million to reduce the impact to the tax levy.

    CARRIED
  • CR2017-1081
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor O'Reilly

    Resolved That $2 Million of Reserves be allocated as follows:

    $1 Million to the Contingency Reserve
    $1 Million to the Capital Reserve.

    CARRIED

  • Recorded vote requested by Councillor Breadner.

    CR2017-1082
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Seymour-Fagan

    Resolved That the 2018 Tax-Supported Operating Budget, attached as Appendix A to Report CORP2017-030, as amended, be adopted;

    That the transfers to and from reserves identified in Appendix C to Report CORP2017-030, be approved for the 2017 Tax-Supported Operating Budget; and

    That the 2016 tax-supported deficit remaining of $393,358.00, be funded from the 2017 surplus in land sales.

    Recorded (Voted)ForAgainstAbsent
    Mayor LethamX
    Councillor BreadnerX
    Councillor DunnX
    Councillor ElmslieX
    Councillor JamesX
    Councillor JilesenX
    Councillor JunkinX
    Councillor MacklemX
    Councillor MartinX
    Councillor MillerX
    Councillor O'ReillyX
    Councillor PollardX
    Councillor Seymour-FaganX
    Councillor StaubleX
    Councillor StrangwayX
    Councillor VealeX
    Councillor YeoX
    Results1421
    CARRIED

6.
CLOSED SESSION

7.
MATTERS FROM CLOSED SESSION

8.
CONFIRMING BY-LAW

  • CR2017-1083
    Moved ByCouncillor Stauble
    Seconded ByCouncillor Strangway

    Resolved That a by-law to confirm the proceedings of a Special Council Meeting held Wednesday, December 13, 2017 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

    CARRIED

9.
ADJOURNMENT

  • CR2017-1084
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Macklem

    Resolved That the Council Meeting adjourn at 4:23 p.m.

    CARRIED

    Read and adopted this 30th day of January, 2018.

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