The Corporation of the City of Kawartha Lakes

Minutes

Special Council Meeting

CC2020-11

Thursday, November 12, 2020

Open Session Commencing at 1:00 p.m. - Electronic Public Participation

Council Chambers

City Hall

26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Andy Letham
• Deputy Mayor Patrick O'Reilly
• Councillor Ron Ashmore
• Councillor Pat Dunn
• Councillor Doug Elmslie
• Councillor Tracy Richardson
• Councillor Kathleen Seymour-Fagan
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

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1.

Call to Order

Mayor Letham called the Meeting to order at 1:00 p.m. Deputy Mayor P. O'Reilly and Councillors R. Ashmore, P. Dunn, D. Elmslie, T. Richardson, K. Seymour-Fagan, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk S. O'Connell, Deputy Clerk J. Watts, Director of Corporate Services J. Stover, Treasurer C. Daynes and Manager of Corporate Assets A. Found were in attendance in Council Chambers.

Director C. Shanks, and Manager of Buildings and Properties J. Petersen were in attendance electronically.

2.

Adoption of Agenda

• CR2020-347
  Moved By Councillor Veale
  Seconded By Councillor Richardson

  That the Agenda for the Open Session of the Special Council Meeting of Thursday, November 12, 2020, be adopted as circulated.

  Carried

3.

Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest disclosed.

4.

Deputations

5.

Correspondence

6.

Presentations

6.1

CC2020-11.6.1

Proposed 2021 Tax-Supported Capital Budget Presentation
Jennifer Stover, Director of Corporate Services
Adam Found, Manager of Corporate Assets

CAO R. Taylor introduced the proposed 2021 Tax-Supported Capital Budget.

Manager of Corporate Assets A. Found, Treasurer C. Daynes and Director of Corporate Services J. Stover provided an overview of the steps that are taken to assemble the proposed budget document, how the proposed budget relates to the City's long term financial plan, the status of the Capital Reserve and the timing that will be involved with the 2021 budget process.

• CR2020-348
  Moved By Deputy Mayor O'Reilly
  Seconded By Councillor Seymour-Fagan

  That the presentation by Director of Corporate Services J. Stover, Treasurer C. Daynes and Manager of Corporate Assets A. Found, regarding the proposed 2021 Tax Supported Capital Budget, be received.

  Carried

6.1.1

Report CA2020-004

Proposed 2021 Tax-Supported Capital Budget
Adam Found, Manager of Corporate Assets

• CR2020-349
  Moved By Councillor Yeo
  Seconded By Councillor Dunn

  That Report CA2020-004, Proposed 2021 Tax-Supported Capital Budget, be received; and

  That the proposed 2021 Tax-Supported Capital Budget, attached as Appendix A to Report CA2020-004, be received.

  Carried

6.2

CC2020-11.6.2

City Hall Renovations Project Update Presentation
Craig Shanks, Director of Community Services
Jorg Petersen, Manager, Buildings and Properties

Director of Community Services C. Shanks and Manager of Buildings and Properties J. Petersen provided an overview and an update on the status of the City Hall Renovation Project.

• CR2020-350
  Moved By Councillor Veale
  Seconded By Councillor Ashmore

  That the presentation by Director of Community Services C. Shanks and Manager of Buildings and Properties J. Petersen, regarding City Hall Renovation Project Update, be received.

  Carried

6.2.1

CS2020-012

City Hall Renovations Project Update
Jörg Petersen, Manager, Buildings and Properties

• CR2020-351
  Moved By Councillor Elmslie
  Seconded By Councillor Dunn

  That Report CS2020-012, City Hall Renovations Project Update, be received;

  That staff be directed to proceed with Option 1 for an expedited project for a total project value of $4,250.233.79 (inclusive of HST payable) for the multi-year City Hall Renovations Project;

  That the required increased amount of $2,760,234 be funded from the Working Capital Reserve; and

  That future year funding totaling $800,000 for Multi-Year Capital Budget project BP2015 – City Hall Building Systems, be released and redirected in the City’s Long-Term Financial Plan to fund future year capital projects.

  Carried

7.

Reports

7.1

Report PRC2020-006

Ops Community Centre Redevelopment Update
Jenn Johnson, Manager, Parks, Recreation and Culture

• CR2020-352
  Moved By Councillor Dunn
  Seconded By Councillor Yeo

  That Report PRC2020-006, Ops Community Centre Redevelopment Update, be received; and

  That Capital Project 950200601 – Ops Arena and Community Centre be closed and the $3,867,150.00 in Special Debenture Funding for this project not be utilized.

  Carried
• CR2020-353
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Elmslie

  That Council direct Staff to not reopen the Ops Arena Facility; and

  That Staff report back to Council on options available for other utilization of the property.

  	For	Against	Absent
  Councillor Richardson	X
  Councillor Ashmore		X
  Mayor Letham	X
  Councillor Dunn		X
  Councillor Elmslie	X
  Deputy Mayor O'Reilly		X
  Councillor Seymour-Fagan	X
  Councillor Veale	X
  Councillor Yeo		X
  Results	5	4	0

  Vote Type: Majority (Voted), Recorded
  Carried

8.

Closed Session

9.

Matters from Closed Session

10.

Confirming By-Law

10.1

CC2020-11.10.1

By-Law to Confirm the Proceedings of the Special Council Meeting of November 12, 2020

• CR2020-354
  Moved By Councillor Elmslie
  Seconded By Councillor Ashmore

  That a by-law to confirm the proceedings of a Special Council Meeting held Thursday, November 12, 2020 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  Carried

11.

Adjournment

• CR2020-355
  Moved By Councillor Yeo
  Seconded By Councillor Seymour-Fagan

  That the Council Meeting adjourn at 4:40 p.m.

  Carried

  Read and adopted this 15 day of December, 2020.