The Corporation of the City of Kawartha Lakes

Minutes

Special Council Meeting

Meeting #:CC2019-16
Date:
Time:
Open Session Commencing at 9:00 a.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Doug Elmslie
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Patrick O'Reilly
  • Councillor Tracy Richardson
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo
Accessible formats and communication supports are available upon request.

1.
Call to Order
 

Mayor Letham called the Meeting to order at 9:00 a.m. Deputy Mayor D. Elmslie and Councillors R. Ashmore, P. Dunn, P. O'Reilly, T. Richardson and A. Veale were in attendance.

Late Arrival: Councillor Seymour-Fagan (9:06 a.m.), Councillor Yeo (9:24 a.m.)

CAO R. Taylor, Deputy Clerk J. Watts, Administrative Assistant S. O'Connell, Directors J. Rojas, B. Robinson, R. Sutherland, J. Stover, C. Marshall, C. Shanks, Acting Paramedic Chief A. Rafton, Fire Chief M. Pankhurst, Treasurer C. Daynes and Manager of Corporate Assets A. Found were also in attendance.

2.
Adoption of Agenda
 

  • CR2019-355
    Moved ByCouncillor Richardson
    Seconded ByDeputy Mayor Elmslie

    That the Agenda for the Open Session of the Special Council Meeting of Tuesday, June 11, 2019, be adopted as circulated as amended.

    Carried

3.
Disclosure of Pecuniary Interest
 

There were no declarations of pecuniary interest disclosed.

4.
Deputations
 

5.
Correspondence
 

5.1
CC2019-16.5.1
This item has attachments. 

1.Noise By-law Exemption - Ride for Sight.pdf

Request for Noise By-law Exemption
Brenda Dainard, Ride for Sight and Fighting Blindness Canada

  • CR2019-356
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Dunn

    That the correspondence from Brenda Dainard, Ride for Sight and Fighting Blindness Canada, regarding a Request for Noise By-law Exemption, be received; and

    That the exemption from the City's Noise By-law 2005-025, as amended, for the Ride for Sight Event being held at the Fenelon Falls Fairgrounds be approved for the following dates and times:

    From 12:00 p.m. on Friday, June 14, 2019 to 12:30 a.m. on Saturday, June 15, 2019

    From 12:00 p.m. on Saturday, June 15, 2019 to 12:30 a.m. on Sunday, June 16, 2019.

    Carried

6.
Financial Overview
 

6.1
CC2019-16.6.1
This item has attachments. 

1.Financial Overview Presentation.pdf

Financial Overview Presentation
Ron Taylor, Chief Administrative Officer
Jennifer Stover, Director of Corporate Services

CAO Taylor provided an overview of the financial position of the City of Kawartha Lakes. CAO Taylor highlighted the City's 10-Year Financial Plan, which was adopted in 2017.

Director Stover provided an overview of the City's investment focus and current financial landscape.

  • CR2019-357
    Moved ByCouncillor O'Reilly
    Seconded ByCouncillor Veale

    That the presentation by Ron Taylor and Jennifer Stover, regarding the Financial Overview, be received.

    Carried

7.
2018 Year End Position
 

7.1
CC2019-16.7.1
This item has attachments. 

1.2018 Year End Presentation.pdf

2018 Year End Position Presentation
Carolyn Daynes, Treasurer

City Treasurer Daynes provided the results of the 2018 audited financial statements.

  • CR2019-358
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Richardson

    That the presentation by Carolyn Daynes, regarding 2018 Year End Position, be received.

    Carried

7.2
CORP2019-021
This item has attachments. 

1.CORP2019-021 2018 Year End Position.pdf
2.CORP2019-021 Appendix A.pdf
3.CORP2019-021 Appendix A1.pdf
4.CORP2019-021 Appendix B1.pdf
5.CORP2019-021 Appendix C.pdf
6.CORP2019-021 Appendix D.pdf

2018 Year End Position
Carolyn Daynes, Treasurer

  • CR2019-359
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Seymour-Fagan

    That Report CORP2019-021, 2018 Year End Position, be received; and

    That the auditor’s report be received and the audited financial statements for 2018 be approved as circulated; and

    That Council authorizes the transfer of the 2018 Surplus of $2,879,995 to the following reserves

    • $600,000.00 to the Contingency Reserve for WSIB Rate Stabilization
    • $200,000.00 to the Lindsay Street Housing Project (953170501)
    • $2,079,995.00 to the Asset Management Plan Reserve for future capital.
    Carried

7.3
CC2019-16.7.3
This item has attachments. 

1.Memorandum - Mayor Letham - Lifecycle Extension.pdf

Memorandum - 2019 Lifecycle Extension Budget
Andy Letham, Mayor

  • CR2019-360
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Dunn

    That the Memorandum from Mayor Letham, regarding 2019 Lifecycle Extension Budget, be received

    That the Lifecycle Extension Budget for 2019 be increased, to an additional maximum of $800,000.00, to be funded from the Asset Management Plan Reserve, and to accommodate additional priority roads that need immediate attention; and

    That Staff report back to council with the list of roads included in the 2019 Lifecycle Extension program after the tender has been awarded.

    Carried

8.
Long Term Financial Plan Update
 

8.1
CC2019-16.8.1
This item has attachments. 

1.Capital-Related Outlook for 2019 Long-Term Financial Plan Update.pdf

Capital Related Outlook for 2019
Long Term Financial Plan Update Presentation
Jennifer Stover, Director of Corporate Services
Adam Found, Manager of Corporate Assets

Manager of Corporate Assets A. Found provided a capital related outlook for 2019 and provided an update on the long-term financial plan which included:

  • the successes and challenges under the long term financial plan
  • the implications of Bill 108 (the More Homes, More Choice Act)
  • an update on major capital grants

Director Stover provided an overview of additional funding sources including:

  • Federal Gas Tax Funding
  • Provincial Small and Rural Municipalities Grant
  • Ontario Cannabis Legalization Implementation Fund
  • Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor O'Reilly

    That the presentation by Jennifer Stover and Adam Found, regarding the Capital Related Outlook for 2019 Long Term Financial Plan Update, be received; and

    That the Chief Administrative Officer be authorized to commit up to $75,000.00 from the Contingency Reserve for initiatives that support the modernization of service delivery or result in reduced costs.

    Carried

8.2
CC2019-16.8.2
This item has attachments. 

1.Memorandum - Mayor Letham - Gas Tax.pdf

Memorandum - Federal Gas Tax
Andy Letham, Mayor

  • CR2019-362
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Richardson

    That the Memorandum from Mayor Letham, regarding Federal Gas Tax, be received;

    That up to $2,000,000.00 of the additional Federal Gas Tax funds be committed to enhance the Roads Capital Program in 2020; and

    That staff include up to an additional $2,000,000.00 of roads projects in the proposed 2020 capital budget to accelerate our roads program for Council consideration.

    Carried

9.
Business Arising from Committee of the Whole Meeting of June 4, 2019
 

9.1
CW2019-144
 

  • CR2019-363
    Moved ByCouncillor Richardson
    Seconded ByCouncillor O'Reilly

    That the memorandum from Councillor Richardson, dated June 4th, 2019, regarding the conditions and adequacy of Porter and Lifford Roads, be received; and

    That statt report back to Council with recommended improvements to Porter and Lifford Roads before the end of Q3, 2019 to inform future budget deliberations.

    Carried

9.2
CW2019-145
 

  • CR2019-364
    Moved ByCouncillor Dunn
    Seconded ByDeputy Mayor Elmslie

    That the memorandum from Councillor Dunn, regarding St. James Street, be received;

    That staff review the condition of St. James Street and report back to Council with recommended improvements before the end of Q3, 2019; and

    That the engineering of St. James Street be included in the 2020 Budget under the Urban and Rural Reconstruction Program as a Decision Unit.

    Carried

10.
2020 Budget Process
 

10.1
CORP2019-016
This item has attachments. 

1.CORP2019-016 2020 Budget Process and Requests.pdf
2.CORP2019-016 Appendix A.pdf
3.CORP2019-016 Appendix B.pdf

2020 Budget Process and Requests
Jennifer Stover, Director of Corporate Services

  • CR2019-365
    Moved ByCouncillor Veale
    Seconded ByCouncillor Richardson

    That Report CORP2019-016, 2020 Budget Process and Requests, be received.

    Carried
  • CR2019-366
    Moved ByCouncillor Richardson
    Seconded ByCouncillor Yeo

    That McGill Road (Janetville), and Slalom Drive (Bethany), be referred to staff for review for possible inclusion in the 2019 Lifecycle Extension Program; and

    That staff include McGill Road (Janetville) and Slalom Drive (Bethany) in the report back to Council with the list of roads included in the 2019 Lifecycle Extension Program.

    Carried
  • CR2019-367
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Ashmore

    That Grey Road (Sturgeon Point) and Tracey's Hill Road, from Settlers Road to Centreline Road, be referred to staff for review for possible inclusion in the 2019 Lifecycle Extension Program; and

    That staff include Grey Road (Sturgeon Point) and Tracey's Hill Road, from Settlers Road to Centreline Road, in the report back to Council with the list of roads included in the 2019 Lifecycle Extension Program.

    Carried
  • CR2019-368
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor Richardson

    That Walmac Shores Road, from Pigeon Lake Road to McGregor Road, and McGregor Drive, from Walmac Shores Road to the north end cul-de-sac, be referred to staff for review for possible inclusion in the 2019 Lifecycle Extension Program; and

    That staff include Walmac Shores Road, from Pigeon Lake Road to McGregor Road, and McGregor Drive, from Walmac Shores Road to the north end cul-de-sac, in the report back to Council with the list of roads included in the 2019 Lifecycle Extension Program.

    Carried
  • CR2019-369
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor O'Reilly

    That the following issues be referred to staff for review with a report back to Council by the end of Q3, 2019:

    • Thurstonia Park - drainage repairs from ruptured culvert
    • Victoria Place - drainage cleanout of Old Surrey Lane
    • Bluewater Avenue, Snug Harbour - drainage cleanout of ditches
    • Kenhill Beach Road - possible replacement of culverts and cleanout of ditches on the southside of the road
    • Alma Street, Omemee - ditching between the east side of Alma Street and Lady Eaton Elementary School
    Carried
  • CR2019-370
    Moved ByCouncillor Richardson
    Seconded ByCouncillor Veale

    That Waite Road, West of Highway 35 (Pontypool), be referred to staff for review for possible inclusion in the 2019 Lifecycle Extension Program; and

    That staff include Waite Road, West of Highway 35 (Pontypool),in the report back to Council with the list of roads included in the 2019 Lifecycle Extension Program.

    Carried
  • CR2019-371
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Yeo

    That Baseline Road, Vivian to Sticky Lane, be referred to staff for review for possible inclusion in the 2019 Lifecycle Extension Program; and

    That staff include Baseline Road, Vivian to Sticky Lane, in the report back to Council with the list of roads included in the 2019 Lifecycle Extension Program.

    Carried
  • CR2019-372
    Moved ByCouncillor Seymour-Fagan
    Seconded ByDeputy Mayor Elmslie

    That the reconstruction of Duke Street in Bobcaygeon, from Main Street to West Street, be referred to staff for review; and

    That staff report back to Council by the end of Q3, 2019 on the options that are available for reconstruction.

    Carried
  • CR2019-373
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Dunn

    That the reconstruction of Portage Road (Highway 48), be referred to staff for review; and

    That staff report back to Council by the end of Q3, 2019 on the options that are available for reconstruction.

    Carried
  • CR2019-374
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Seymour-Fagan

    That the reconstruction of Kellys Bay Road be referred to staff for review; and

    That staff report back to Council by the end of Q3, 2019 on the options that are available for reconstruction.

    Carried
  • CR2019-375
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Richardson

    That standards for street furniture (i.e. benches, waste receptacles and bike rakes) be referred to staff for review; and

    That staff report back to Council by the end of Q3, 2019 on the process followed for the distribution of street furniture throughout the City of Kawartha Lakes.

     

    Carried
  • CR2019-376
    Moved ByCouncillor Yeo
    Seconded ByCouncillor O'Reilly

    That the overlay of all of the side streets in the Hamlet of Coboconk be referred to staff for review; and

    That staff report back to Council by the end of Q3, 2019 on the options that are available for road improvements.

    Carried
  • CR2019-377
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Dunn

    That staff be directed to install additional signage to inform drivers of weight restrictions on the Bolsover Swing Bridge;

    That staff be directed to contact Parks Canada regarding the use of their parcel of land adjacent to the Bolsover Swing Bridge as a vehicle turn-around location; and

    That a report be brought back to Council by the end of Q3, 2019 regarding the consultation with Parks Canada.

    Carried
  • CR2019-378
    Moved ByCouncillor O'Reilly
    Seconded ByCouncillor Seymour-Fagan

    That the following issues be referred to staff for review with a report back to Council by the end of Q3, 2019:

    • Corbett Drive, Pontypool - resurfacing
    • Drum Road East, Pontypool - resurfacing
    • Yelverton Road - resurfacing
    • Wilson Drive and George Drive, Bethany - resurfacing
    • Park Street, from Sherwood to Mansfield - resurfacing
    • Northline Road, from Highway 35 to 3rd of Somerville - resurfacing
    • Crego Street, Kinmount - reconstruction and resurfacing
    • County Road 30, from Hickory Beach to County Road 8 - resurfacing
    • Grassy Road, from Emily Park Road to Hawke Drive - resurfacing
    • Hazel Street, from Pitts Cove Road to Thurstonia Road (along lakeshore) - resurfacing
    • Pott's Shore Road - reconstruction
    • Balsam Grove Road - reconstruction
    • Marilyn and Cardinal Crescent, Emily - Road Edging
    • Clearview Drive, from Kenver Street to Charlore Park Drive - reconstruction
    • Pine Ridge Road, from Shadow Lake Road 3 to Government Dock Road - reconstruction
    • McCrackin Road, Carden 
    • Hillside Drive, Somerville 
    • Schoolhouse Road, Carden
    • McNabb Road, Carden
    • Laxton/Digby Line
    Carried
  • CR2019-379
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Seymour-Fagan

    That the reconstruction of County Road 41, from the Hamlet of Bexley to Kawartha Lakes Road 45, be referred to staff for review; and

    That staff be directed to report back to Council by the end of Q3, 2019, with options that are available for reconstruction.

    Carried

10.2
CC2019-16.10.2
This item has attachments. 

1.Memorandum - Mayor Letham - 2020 Budget Direction and Efficiencies.pdf

Memorandum - 2020 Budget Direction
Andy Letham, Mayor

  • CR2019-380
    Moved ByCouncillor Veale
    Seconded ByCouncillor Richardson

    That the Memorandum from Mayor Letham, regarding 2020 Budget Direction, be received;

    That all external City Agencies and Boards, funded in whole or in part by the tax levy, be advised and notified that the City’s funding level for 2020 will not exceed the 2019 contribution level; and

    That staff be directed to bring forward 2 proposed budgets for 2020.

    1. As per the long term financial plan approved by council.
    2. 0% tax support operating budget increase over 2019 from each department.
    Carried

11.
Closed Session
 

12.
Matters from Closed Session
 

13.
Confirming By-Law
 

13.1
CC2019-16.11.1
This item has attachments. 

1.2019-XXX Special Council 20190611.pdf

A By-law to Confirm the Proceedings of a Special Meeting of Council, Tuesday, June 11, 2019

  • CR2019-381
    Moved ByCouncillor O'Reilly
    Seconded ByDeputy Mayor Elmslie

    That a by-law to confirm the proceedings of a Special Council Meeting held Tuesday, June 11, 2019 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

    Carried

14.
Adjournment
 

  • CR2019-382
    Moved ByCouncillor Richardson
    Seconded ByCouncillor Yeo

    That the Council Meeting adjourn at 12:02 p.m.

    Carried

    Read and adopted this 16th day of July, 2019.


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