The Corporation of the City of Kawartha Lakes

Minutes

Special Council Meeting

Meeting #:CC2019-02
Date:
Time:
Open Session Commencing at 9:00 a.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
Members:
  • Mayor Andy Letham
  • Deputy Mayor Doug Elmslie
  • Councillor Ron Ashmore
  • Councillor Pat Dunn
  • Councillor Patrick O'Reilly
  • Councillor Tracy Richardson
  • Councillor Kathleen Seymour-Fagan
  • Councillor Andrew Veale
  • Councillor Emmett Yeo
Accessible formats and communication supports are available upon request.

1.
Call to Order

Mayor Letham called the Meeting to order at 9:00 a.m. Deputy Mayor D. Elmslie and Councillors P. Dunn, P. O'Reilly, T. Richardson, K. Seymour-Fagan and A. Veale were in attendance.

Late Arrivals: Councillor E. Yeo 9:05 a.m.
                    Councillor R. Ashmore 9:07 a.m.

CAO R. Taylor, City Clerk C. Ritchie and Deputy Clerk A. Rooth were also in attendance.

2.
Adoption of Agenda

  • CR2019-038
    Moved ByCouncillor O'Reilly
    Seconded ByCouncillor Richardson

    That the Agenda for the Open Session of the Special Council Meeting of Wednesday, January 23, 2019, be adopted as circulated.

    Carried

3.
Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest noted.

4.
Proposed 2019 Water-Wastewater Capital and Operating Budgets

4.1
CC2019-02.4.1

Proposed 2019 Water-Wastewater Capital and Operating Budgets Presentation
Jennifer Stover, Director of Corporate Services
Bryan Robinson, Director of Public Works
Adam Found, Manager of Corporate Assets

Director of Public Works B. Robinson and Manager of Corporate Assets A. Found presented the Proposed 2019 Water-Wastewater Capital and Operating Budgets.

  • CR2019-039
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Dunn

    That the presentation by Director of Public Works B. Robinson and Manager of Corporate Assets A. Found regarding the Proposed  2019 Water-Wastewater Capital and Operating Budgets, be received.

    Carried

4.1.1
CC2019-02.4.1.1
This item has attachments.

1.Public Comments LuffA Water-Wastewater Budgets.pdf

Public Comments - Water-Wastewater Capital and Operating Budgets

Andy Luff addressed Council on the Proposed 2019 Water-Wastewater Capital and Operating Budgets expressing concern with high water and wastewater rates in the City as compared to other municipalities. He recommended that, through the enforcement of the Accessory Dwelling Unit Registration By-law, significant revenue raised could be raised and used to reduce some of the pressure on the Water-Wastewater rates and/or debenture costs.

  • CR2019-040
    Moved ByCouncillor Yeo
    Seconded ByDeputy Mayor Elmslie

    That the Public Comments from Andy Luff regarding the Water-Wastewater Capital and Operating Budgets, be received.

    Carried

4.1.2
CC2019-02.4.1.2

Written Public Submissions - Water-Wastewater Capital and Operating Budgets

A Council Question and Answer -  Water-Wastewater Capital Budget document was circulated to Council.

  • CR2018-041
    Moved ByCouncillor O'Reilly
    Seconded ByCouncillor Richardson

    That the Council Question and Answer -  Water-Wastewater Capital Budget document, be received.

    Carried

4.2
CC2019-02.4.2

Extractions - Water-Wastewater Capital and Operating Budgets

There were no extractions from the Proposed 2019 Water-Wastewater Capital and Operating Budgets.

4.3
CC2019-02.4.3

Decision Units - Water-Wastewater Capital and Operating Budgets

There were no decision units relating to the Proposed 2019 Water-Wastewater Capital and Operating Budgets.

4.4
EA2019-003
This item has attachments.

1.EA2019-003 Proposed 2019 Water-Wastewater Capital and Operating Budgets.pdf
2.EA2019-003 Appendix A 2019 Water-Wastewater Capital Budget.pdf
3.EA2019-003 Appendix B.pdf

Proposed 2019 Water-Wastewater Capital and Operating Budgets
Adam Found, Manager of Corporate Assets
Jennifer Stover, Director of Corporate Services

  • CR2019-042
    Moved ByCouncillor Seymour-Fagan
    Seconded ByCouncillor Richardson

    That Report EA2019-003, Proposed 2019 Water-Wastewater Capital and Operating Budgets, be received;

    That the 2019 Water-Wastewater Capital Budget, attached as Appendix A to Report EA2019-003, be adopted; and

    That the 2019 Water-Wastewater Operating Budget, attached as Appendix B to Report EA2019-003, be adopted.

    Carried

    Council recessed at 9:44 a.m. and reconvened at 9:52 a.m.


5.
Proposed 2019 Tax-Supported Capital Budget

5.1
CC2019-02.5.1

Proposed 2019 Tax-Supported Capital Budget Presentation
Jennifer Stover, Director of Corporate Services
Adam Found, Manager of Corporate Assets

Manager of Corporate Assets A. Found presented the Proposed 2019 Tax-Supported Capital Budget.

  • CR2019-043
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Ashmore

    That the presentation by Manager of Corporate Assets A. Found regarding the Proposed 2019 Tax-Supported Capital Budget, be received.

    Carried

5.1.1
CC2019-02.5.1.1

Public Comments - Tax-Supported Capital Budget

Doug O'Carroll of Bayview Estates expressed concern regarding the condition of Bayview Estates Road, noting that the demographic in this area has changed and includes many year-round residents. He advised that local newspaper delivery has been discontinued and that school buses and mail delivery vehicles are questioning whether to traverse the road due to its condition. Mr. O'Carroll referred to a petition that was submitted in 2018 and requested that the resurfacing of Bayview Estates Road be included in the 2019 Capital Budget.

  • CR2019-044
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Yeo

    That the Public Comments from Doug O'Carroll regarding the Tax-Supported Capital Budget, be received.

    Carried

5.1.2
CC2019-02.5.1.2
This item has attachments.

1.2019 Water and Wastewater Question Answer.pdf

Written Public Submissions - Tax-Supported Capital Budget

The following written submissions were received relating to the Proposed 2019 Tax-Supported Capital Budget:

  • January 21, 2019 e-mail correspondence with attached petition from Greg and Debbie Fraser regarding the resurfacing of McGregor Drive in Bobcaygeon.
  • January 22, 2019 e-mail correspondence from Grant and Marcelle Gillham regarding the resurfacing of McGregor Drive in Bobcaygeon.
  • January 22, 2019 e-mail correspondence from Karyn Callaghan and Marilyn and Patrick Callaghan regarding the resurfacing of McGregor Drive in Bobcaygeon.
  • CR2019-045
    Moved ByCouncillor Veale
    Seconded ByCouncillor O'Reilly

    That the following written submissions relating to the Tax-Supported Capital Budget, be received:

    • January 21, 2019 e-mail correspondence with attached petition from Greg and Debbie Fraser regarding the resurfacing of McGregor Drive in Bobcaygeon.
    • January 22, 2019 e-mail correspondence from Grant and Marcelle Gillham regarding the resurfacing of McGregor Drive in Bobcaygeon.
    • January 22, 2019 e-mail correspondence from Karyn Callaghan and Marilyn and Patrick Callaghan regarding the resurfacing of McGregor Drive in Bobcaygeon.
    Carried

5.2
CC2019-02.5.2
This item has attachments.

1.2019 Capital Budget Question and Answers.pdf

Council Question and Answer - Tax-Supported Capital Budget

  • CR2019-046
    Moved ByCouncillor Dunn
    Seconded ByCouncillor Yeo

    That the Council Question and Answer - Tax-Supported Capital Budget document, be received.

    Carried

5.3
CC2019-02.5.3

Extractions - Tax-Supported Capital Budget

5.3.1
Program FS1901 Fire Facilities

  • A recorded vote was requested by Mayor Letham.

    Moved ByCouncillor Yeo
    Seconded ByCouncillor Ashmore

    That Program FS1901, JDE Identifier 932190104, Mariposa Fire Station, be removed from the budget in the amount of $1,960,000.

    Recorded (Voted)ForAgainstAbsent
    Mayor LethamX
    Deputy Mayor ElmslieX
    Councillor AshmoreX
    Councillor DunnX
    Councillor O'ReillyX
    Councillor RichardsonX
    Councillor Seymour-FaganX
    Councillor VealeX
    Councillor YeoX
    Results270
    Motion Failed

    Council recessed at 11:58 a.m. and reconvened at 12:37 p.m.


  • CR2019-047
    Moved ByCouncillor Richardson
    Seconded ByCouncillor O'Reilly

    That Program FS1901, JDE Identifier 932190102, Fire Hall Exhaust System, be increased by $25,000 to $160,000 to include the Fire Hall Exhaust System at the Bethany Fire Hall, to be funded from the Capital Reserve.

     

    Carried

5.3.2
Program FS1902 Fire Fleet

  • CR2019-048
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Veale

    That Program FS1902, JDE Identifier 932190201, Aerial Truck/Ladder Truck, be removed from the budget in the amount of $1,430,000 and be removed from the City's Asset Management Plan.

    Carried

5.3.3
Program PS1901 Paramedic Facilities

  • CR2019-049
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Yeo

    That Program PS1901, JDE Identifier 938190101, South Fleet Centre, be removed from the budget in the amount of $360,000; and

    That the South Fleet Centre Project be revisited in future budgets.

    Carried

5.3.4
Reallocation of Funds

  • CR2019-050
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Yeo

    That, with the removal of Program PS1901, JDE Identifier 938190101, South Fleet Centre, from the budget, the funds identified to be funded from debenture in the amount of $288,000 be applied to Program BP1901, JDE Identifier 953190102, City Hall HVAC;

    That the Capital Reserve funding for Program BP1901, JDE Identifier 953190102, City Hall HVAC, be decreased accordingly; and

    That the contribution to the Capital Reserve funding be reduced by $288,000.

    Carried

    (Correction to Minutes approved by Council at the February 13, 2019 Special Council Meeting.)


5.4
CC2019-02.5.4

Decision Units - Tax-Supported Capital Budget

  • CR2019-051
    Moved ByCouncillor Yeo
    Seconded ByDeputy Mayor Elmslie

    That the Decision Unit relating to Council Resolution CR2018-377 regarding the Otter Road and Omega Road Culvert Study and Installation be added to the budget in the amount of $143,750 to be funded from the Capital Reserve; and

    That this amount be added to Program RD1902 of the 2019 Capital Budget.

    Carried

  • A recorded vote was requested by Councillor Ashmore.

    Moved ByCouncillor Ashmore
    Seconded ByDeputy Mayor Elmslie

    That the Decision Unit relating to Council Resolution CR2018-516 regarding the Resurfacing of McGregor Drive (Walmac Shores Road to North End) be added to the budget in the amount of $149,160 to be funded from the Capital Reserve.

    Recorded (Voted)ForAgainstAbsent
    Mayor LethamX
    Deputy Mayor ElmslieX
    Councillor AshmoreX
    Councillor DunnX
    Councillor O'ReillyX
    Councillor RichardsonX
    Councillor Seymour-FaganX
    Councillor VealeX
    Councillor YeoX
    Results450
    Motion Failed
  • Moved ByCouncillor Ashmore
    Seconded ByDeputy Mayor Elmslie

    That the Decision Unit relating to Council Resolution CR2018-516 regarding the Resurfacing of McGregor Drive (Walmac Shores Road to North End) be added to the budget in the amount of $149,160;

    That Program RD1904, JDE Identifier 983190403, CKL Rd. 17 (Colony Rd to CKL Rd. 10), be removed from the budget and the funds reallocated to Program RD1905 to fund the resurfacing of McGregor Drive (Walmac Shores Road to North End); and

    That the Asset Management Plan be updated accordingly.

    Motion Failed
  • CR2019-052
    Moved ByCouncillor Ashmore
    Seconded ByCouncillor O'Reilly

    That any contingency funds remaining from Program RD1904, JDE Identifier 983190403, CKL Rd. 17 (Colony Rd to CKL Rd. 10), be applied to the resurfacing of McGregor Drive (Walmac Shores Rd. to North End).

    Carried
  • CR2019-053
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Dunn

    That the Decision Unit relating to Council Resolution CR2018-523 regarding the Resurfacing of Bayview Estate Road (Crimson Lane to North End) be added to the budget in the amount of $115,500 to be funded from the Capital Reserve.

    Carried
  • Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Ashmore

    That the Decision Unit relating to Council Resolution CR2018-635 regarding the Resurfacing of Gray Road (CLK Rd 25 to South End) be added to the budget in the amount of $159,500 to be funded from the Capital Reserve.

    Motion Failed
  • CR2019-054
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Dunn

    That Gray Road (CLK Rd 25 to South End) be included in Program RD1907, Lifecycle Management.

    Carried

  • A recorded vote was requested by Councillor Dunn.

    Moved ByCouncillor Dunn
    Seconded ByCouncillor Yeo

    That the Decision Unit relating to Council Resolution CR2018-287 regarding the Installation of a Half-Set Traffic Signal at CKL Rd. 36 and Weldon Road be included in the 2020 budget in the amount of $135,000 for consideration.

    Recorded (Voted)ForAgainstAbsent
    Mayor LethamX
    Deputy Mayor ElmslieX
    Councillor AshmoreX
    Councillor DunnX
    Councillor O'ReillyX
    Councillor RichardsonX
    Councillor Seymour-FaganX
    Councillor VealeX
    Councillor YeoX
    Results450
    Motion Failed
  • CR2019-055
    Moved ByCouncillor Yeo
    Seconded ByDeputy Mayor Elmslie

    That the Decision Unit relating to Council Resolution CR2018-243 regarding the Feasibility/Capital Plan for the Coboconk Medical Centre be added to the budget in the amount of $75,000 to be funded from the Capital Reserve.

    Carried
  • CR2019-056
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Dunn

    That the Decision Unit relating to Council Resolution CR2018-245 regarding the Installation/Expansion of Wilson Fields East Fence be added to the budget in the amount of $20,000 to be funded $2,000 from the Capital Reserve and $18,000 from Development Charges.

    Carried

    (Correction to Minutes approved by Council at the February 13, 2019 Special Council Meeting.)


  • CR2019-057
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Dunn

    That the Decision Unit relating to the Replacement/Upgrade of the Garnet Graham Park Pavilion be included in the early start component of the 2020 budget.

    Carried
  • CR2019-058
    Moved ByCouncillor Seymour-Fagan
    Seconded ByDeputy Mayor Elmslie

    That the Decision Unit relating to Council Resolution CR2018-289 regarding upgrades to the Forbert Pool Parking Lot be included in the  the 2020 budget in the amount of $200,000 for consideration.

    Carried
  • CR2019-059
    Moved ByCouncillor Yeo
    Seconded ByDeputy Mayor Elmslie

    That funds in the amount of $600,000 be transferred from the Fire Fleet Reserve to the Capital Reserve.

    Carried

    (Correction to Minutes approved by Council at the February 13, 2019 Special Council Meeting.)


5.5
EA2019-004
This item has attachments.

1.EA2019-004 Proposed 2019 Tax-Supported Capital Budget.pdf
2.EA2019-004 Appendix A 2019 Tax-Supported Capital Budget.pdf

Proposed 2019 Tax-Supported Capital Budget
Adam Found, Manager of Corporate Assets

  • CR2019-060
    Moved ByDeputy Mayor Elmslie
    Seconded ByCouncillor Yeo

    That Report EA2019-004, Proposed 2019 Tax-Supported Capital Budget, be received; and

    That the 2019 Tax-Supported Capital Budget, attached as Appendix A to Report EA2019-004, as amended, be adopted.

    Carried

6.
Closed Session

7.
Matters from Closed Session

8.
Confirming By-Law

8.1
By-law 2019-013
This item has attachments.

1.2019- Confirm 20190123 Special Meeting.pdf

A By-Law to Confirm the Proceedings of a Special Meeting of Council, Wednesday, January 23, 2019

  • CR2019-061
    Moved ByCouncillor Veale
    Seconded ByCouncillor Seymour-Fagan

    That a by-law to confirm the proceedings of a Special Council Meeting held Wednesday, January 23, 2019 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

    Carried

9.
Adjournment

  • CR2019-062
    Moved ByCouncillor Yeo
    Seconded ByDeputy Mayor Elmslie

    That the Council Meeting adjourn at 2:59 p.m.

    Carried

    Read and adopted this 5th day of February, 2019.


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