The Corporation of the City of Kawartha Lakes

Minutes

Committee of the Whole Meeting

COW2023-05

Tuesday, May 09, 2023

Open Session Commencing at 1:00 p.m.

Council Chambers

City Hall

26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Doug Elmslie
• Deputy Mayor Tracy Richardson
• Councillor Ron Ashmore
• Councillor Dan Joyce
• Councillor Charlie McDonald
• Councillor Mike Perry
• Councillor Eric Smeaton
• Councillor Pat Warren
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request. The City of Kawartha Lakes is committed to accessibility for persons with disabilities. Please contact [email protected] if you have an accessible accommodation request.

---

1.

Call to Order

Mayor Elmslie called the Meeting to order at 1:00 p.m. Deputy Mayor T. Richardson and Councillors R. Ashmore, D. Joyce, C. McDonald, M. Perry, E. Smeaton and P. Warren were in attendance in Council Chambers.

Councillor E. Yeo was in attendance electronically.

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk S. O'Connell, Deputy Clerk J. Watts, Directors S. Beukeboom, C. Faber, R. Holy, B. Robinson, J. Rojas, C. Shanks,  and (insert staff members) were also in attendance in Council Chambers.

Manager of Municipal Law Enforcement and Licensing A. Sloan, Manager of Economic Development R. Mustard, Economic Development Officer - Community C. Arbour, Economic Development Officer - Arts, Culture and Heritage D. Goodwin, Economic Development Officer - Heritage Planning E. Turner,  and Economic Development Officer - Agriculture K. Maloney were also in attendance electronically.

1.1

Recognition of Melanoma and Skin Cancer Awareness Month

Mayor Elmslie recognized that May is Melanoma and Skin Cancer Awareness Month. Councillor Smeaton spoke to the importance of sun protection and reminded residents to be vigilante in that regard when outdoors.

1.2

Recognition of Apraxia Awareness Day

Mayor Elmslie recognized that May 14th is Apraxia Awareness Day. The lights at City hall will be lit with blue lights from May 12th to May 15th for Apraxia Awareness Day.

2.

Adoption of Agenda

• CW2023-136
  Moved By Deputy Mayor Richardson
  Seconded By Councillor Warren

  That the Agenda for the Committee of the Whole of Tuesday, May 9, 2023, be adopted as circulated.

  Carried

3.

Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest disclosed.

4.

Deputations

4.1

COW2023-05.4.1

Request for an Encroachment Agreement for a Sign at Ski Hill Road and Bethany Hills Road, Bethany
Helen Yazdani, The Bethany Baha'i Centre of Learning
Edward Dejong, The Bethany Baha'i Centre of Learning

Helen Yazdani provided an overview of the Bethany Baha'i Centre of Learning and their request for an encroachment agreement for a sign located on Ski Hill Road, Bethany.  The request was denied by the Land Management Team and the Baha'i Centre of Learning would like to appeal that decision as the proposed sign would replace an existing sign that has been located at the intersection of Ski Hill Road and Bethany Hills Road for approximately fifteen (15) years.

• CW2023-137
  Moved By Deputy Mayor Richardson
  Seconded By Councillor Smeaton

  That the deputation of Helen Yazdani and Edward Dejong, of The Bethany Baha'i Centre of Learning, regarding a Request for an Encroachment Agreement for a Sign at Ski Hill Road and Bethany Hills Road, Bethany, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

4.2

COW2023-05.4.2

Request for Legislation Regarding Oil Spills Near Lakefront Communities
Jackie Hellawell

Jackie Hellawell outlined her concerns relating to the use of home heating oil in lakefront area communities. Ms. Hellawell outlined that home heating oil spills have occurred in the Thurstonia area and they resulted in damage to the lakefront environment and also resulted in cleanup costs being incurred by the municipality.  Ms. Hellawell noted that legislation should be considered relating to the to use of home heating oil in lakefront communities and if the use is permitted an emergency response plan should be in place to mitigate any damage that could result in the event of a spill.

• CW2023-138
  Moved By Councillor Warren
  Seconded By Councillor Ashmore

  That the deputation of Jackie Hellawell, regarding a Request for Legislation Regarding Oil Spills Near Lakefront Communities, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

4.3

COW2023-05.4.3

Docking Matters at Riviera Park, Lindsay
Craig Mould

Craig Mould provided an overview of issues that he has encountered due the use of the dock space in Rivera Park as a fishing location.  Mr. Mould outlined that the docks at Rivera Park are frequently used by groups of fisherman and that use impedes boat access to the dock space. The use of docks as a fishing location has also impeded the walking area along the dock, created an increased amount of garbage and has inhibited the enjoyment of the area by others. Mr. Mould noted that it would be ideal to have someone available to monitor the use of the dock area to mitigate the ongoing issues along the docking area in Rivera Park and he offered to assist in that regard.

• CW2023-139
  Moved By Councillor Smeaton
  Seconded By Councillor McDonald

  That the deputation of Craig Mould, regarding Docking Matters at Riviera Park, Lindsay, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

4.4

COW2023-05.4.4

Concern Regarding the Closure of The Emergency Department at the Minden Hospital
Leisa Wren

Leisa Wren spoke to the closure of the Emergency Department at The Minden Hospital. The Emergency Department is scheduled to close on June 1, 2023 and Ms. Wren asked Council to support the community's request for the closure to be delayed. Ms. Wren outlined the concerns that have been put forward relating to the closure and how that closure could impact the local area.  Ms. Wren asked Council to network with surrounding municipalities and issue a unified position opposing the closure of the Emergency Department at The Minden Hospital.

• CW2023-140
  Moved By Councillor Warren
  Seconded By Councillor Perry

  That the deputation of Leisa Wren, regarding the Closure of the Emergency Department at the Minden Hospital, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried
• CW2023-141
  Moved By Councillor Warren
  Seconded By Councillor Ashmore

  That Council supports the Township of Minden Hills efforts regarding the closure of the Minden Hospital Emergency Department;

  That a copy of this recommendation be forwarded to the Township of Minden Hills, Haliburton Highlands Health Services, MPP Laurie Scott and the Ministry of Health and Long Term Care; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

5.

Correspondence

6.

Presentations

6.1

COW2023-05.6.1

2022 Environmental Hero Awards Presentation
Councillor Warren

Councillor Warren and Deborah Pearson, Chair of the Environmental Advisory Committee for the City of Kawartha Lakes congratulated the 2022 Environmental Hero Award recipients:

• Environmental Business Hero - Country Cupboard Health Food Store
• Environmental Business Hero - Rockwood Forest Nurseries
• Environmental Hero - Ann Adare
• Environmental Hero - Emily Harper
• Environmental Hero - Richard and Sandi Gauder
• Environmental Hero - Wil James

• CW2023-142
  Moved By Councillor Warren
  Seconded By Councillor Yeo

  That the presentation by Councillor Warren, regarding the 2022 Environmental Hero Awards, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.2

COW2023-05.6.2

Food Insecurity in the City of Kawartha Lakes
Heather Kirby, Kawartha Lakes Food Source

Heather Kirby, of Kawartha Lakes Food Source, provided an overview of food insecurity in the City of Kawartha Lakes. Ms. Kirby provided a history of Kawartha Lakes Food Source and how the organization, in collaboration with local food banks, works to address hunger in the City of Kawartha Lakes.

• CW2023-143
  Moved By Deputy Mayor Richardson
  Seconded By Councillor Smeaton

  That the presentation by Heather Kirby, of Kawartha Lakes Food Source, regarding Food Insecurity in the City of Kawartha Lakes, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.3

COW2023-05.6.3

Overview of the Community Foundation of Kawartha Lakes
Laurie Dillon-Schalk, Executive Director, Community Foundation of Kawartha Lakes
Jack Roks, Board Member, Community Foundation of Kawartha Lakes

Laurie Dillon-Schalk and Jack Roks, of the Community Foundation of Kawartha Lakes, provided an overview of the Community Foundation of Kawartha Lakes. The overview included a history of the Foundation which is a registered charity that was created to improve the quality of life in Kawartha Lakes by facilitating investment in projects that will improve the local community. Ms. Dillon-Schalk encouraged the City to work in collaboration with the Foundation.

• CW2023-144
  Moved By Councillor Perry
  Seconded By Councillor Warren

  That the presentation by Laurie Dillon-Schalk and Jack Roks, of the Community Foundation of Kawartha Lakes, regarding an Overview of the Community Foundation of Kawartha Lakes, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.4

COW2023-05.6.4

Overview of Bill 5, The Stopping Harassment and Abuse of Local Leaders Act
Marina Hodson, Executive Director, Kawartha North Family Health Team

Marina Hodson spoke to Bill 5, being the Stopping Harassment and Abuse by Local Leaders Act.  Ms. Hodson outlined that Bill 5 is intended to reinforce that councillors and heads of council must carry out their duties in an ethical and responsible manner and also ensure that everyone fees safe and respected in the workplace. Ms. Hodson encouraged Council to support Bill 5.

• CW2023-145
  Moved By Councillor Smeaton
  Seconded By Deputy Mayor Richardson

  That the presentation by Marina Hodgson, Executive Director of Kawartha North Family Health Team, regarding an Overview of Bill 5, The Stopping Harassment and Abuse of Local Leaders Act, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.5

COW2023-05.6.5

The 2024 International Plowing Match and Rural Expo
Bob Armstrong, Local Chair for the 2024 International Plowing Match
Cathy Lasby, Executive Director, Ontario Plowmen's Association

Bob Armstrong, Local Chair for the 2024 International Plowing Match, and Cathy Lasby, Executive Director of the Ontario Plowmen's Association, provided an overview the International Plowing Match that will be held in the City of Kawartha Lakes from October 1st to October 5th in 2024. Mr. Armstrong and Ms. Lasby provided an overview of the event which will be held at the Lindsay Exhibition and local farm properties.  It is anticipated that the event will draw approximately 80,000 visitors to local area. Mr. Armstrong and Ms. Lasby outlined that the City could support the event through an interest free loan in the amount of $35,000.00 and their official proposal in that regard will follow.

• CW2023-146
  Moved By Councillor Smeaton
  Seconded By Councillor Ashmore

  That the presentation by Bob Armstrong, Local Chair for the 2024 International Plowing Match, and Cathy Lasby, Executive Director for the Ontario Plowmen's Association, regarding The 2024 International Plowing Match and Rural Expo, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.6

COW2023-05.6.6

Addendum to the Old Mill Heritage Conservation District Study Presentation
Emily Turner, Economic Development Officer - Heritage Planning

Emily Turner, Economic Development Officer - Heritage Planning, provided an overview to the Addendum to the Old Mill Heritage Conservation District Study.  The overview included an outline of how the Addendum was prepared, a summary of the public consultation that was held, how properties are analyzed and how the boundary of the proposed conservation district was revised.

• CW2023-147
  Moved By Councillor Joyce
  Seconded By Councillor McDonald

  That the presentation by Emily Turner, Economic Development Officer - Heritage Planning, regarding an Addendum to the Old Mill Heritage Conservation District Study, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.6.1

Report ED2023-016

Addendum to the Old Mill Heritage Conservation District Study
Emily Turner, Economic Development Officer - Heritage Planning

• CW2023-148
  Moved By Councillor McDonald
  Seconded By Councillor Smeaton

  That Report ED2023-016, Addendum to the Old Mill Heritage Conservation District Study, be received;

  That the evaluation of the study area under Ontario Regulation 9/06, as amended, and as provided in Appendix B to Report ED2023-016, not be endorsed;

  That the development of the Old Mill-Pumpkin Hollow Heritage Conservation District Study be suspended; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.7

COW2023-05.6.7

Million Dollar Makeover Program Overview and Update
Carlie Arbour, Economic Development Officer - Community

Carlie Arbour, Economic Development Officer - Community, provided an update on the City's Million Dollar Makeover Program. The Program acts as an incentive to support investment into local properties, for every dollar granted, $10.84 is put back into the community through private investment in the projects. The most common grant requests are for façade improvement, signage improvement and building repair and renovation projects, while loan funding is most commonly requested for façade improvement and building repair and renovation projects.

• CW2023-149
  Moved By Councillor Joyce
  Seconded By Councillor McDonald

  That the presentation by Carlie Arbour, Economic Development Officer - Community, regarding the Million Dollar Makeover Program Overview and Update, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.7.1

Report ED2023-013

Million Dollar Makeover Program Overview and 2022/2023 Funding Allocation
Carlie Arbour, Economic Development Officer - Community

• CW2023-150
  Moved By Councillor Yeo
  Seconded By Councillor Warren

  That Report ED2023-013, Million Dollar Makeover Program Overview and 2023 Funding Allocations, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.8

COW2023-05.6.8

Future Waste Disposal Options Study Presentation
Adam Found, Manager of Corporate Assets
Betsy Varghese, Partner, Dillon Consulting

Betsy Varghese, of Dillon Consulting, provided an overview of the Future Waste Disposal Options Study which was completed to review potential options for future waste disposal capacity once the City exhausts existing landfill capacity. The overview included an outline of the City's current waste management system, future residual waste quantities, an evaluation of the options that are available and a summary of alternative technology that is available for disposal options.

• CW2023-151
  Moved By Deputy Mayor Richardson
  Seconded By Councillor Warren

  That the presentation by Adam Found, Manager of Corporate Assets, and Betsy Varghese, Partner with Dillon Consulting, regarding Future Waste Disposal Options Study, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.8.1

Report CA2023-003

Future Waste Disposal Options Study
Adam Found, Manager of Corporate Assets

• CW2023-152
  Moved By Councillor McDonald
  Seconded By Councillor Joyce

  That Report CA2023-003, Future Waste Disposal Options Study, be received;

  That the Future Waste Disposal Options Study, prepared by Dillon Consulting and attached to Report CA2023-003 as Appendices A, B and C, be adopted; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council meeting.

  Carried

6.9

COW2023-05.6.9

Draft Provincial Planning Statement (PPS) and Bill 97 - Legislative Changes Presentation
Paul Pentikainen, Supervisor, Policy Planning

Paul Pentikainen, Supervisor of Policy Planning, provided an overview of the draft Provincial Planning Statement and an overview of the legislative changes under Bill 97. P. Pentikainen outlined how the Provincial Planning Statement will need to be implemented in the City's Official Plan and the timelines that would be involved.

• CW2023-153
  Moved By Councillor Warren
  Seconded By Deputy Mayor Richardson

  That the presentation by Paul Pentikainen, Supervisor of Policy Planning, regarding the Proposed New Provincial Planning Statement and Bill 97, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

6.9.1

Report PLAN2023-016

Draft Provincial Planning Statement (PPS) and Bill 97 - Legislative Changes
Richard Holy, Director of Development Services

• CW2023-154
  Moved By Deputy Mayor Richardson
  Seconded By Councillor McDonald

  That Report PLAN2023-016, Draft Provincial Planning Statement (PPS) and Bill 97 – Legislative Changes, be received for information;

  That Council substantively endorse the staff comments provided within this report, and that they be submitted to the Province on behalf of the City, in addition to any further comments that Council may have; and,

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.

Reports

7.1

ML2023-002

Off Road Vehicle Traffic Monitoring Program
Aaron Sloan, Manager of Municipal Law Enforcement and Licensing

• CW2023-155
  Moved By Councillor Smeaton
  Seconded By Deputy Mayor Richardson

  That Report ML2023-002, Off Road Vehicle Traffic Monitoring Program, be received; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.2

CORP2023-009

High Water Bill Relief - 115 Nappadale Street, Woodville
Linda Liotti, Manager, Revenue and Taxation

• CW2023-156
  Moved By Councillor Joyce
  Seconded By Councillor Ashmore

  That Report CORP2023-009, High Water Bill Relief – 115 Nappadale St., Woodville, be received;

  That Council approve the recommendation of providing relief under the High Water Bill Adjustment Policy of $1,500.00, as a one-time exemption for the same property owners; and

  That this recommendation be brought forward to Council for consideration at the next regular Council Meeting.

  Carried

7.3

ED2023-017

Proposed Heritage Designation of 1821 Victoria Road, Geographic Township of Eldon (Neal General Store)
Emily Turner, Economic Development Officer - Heritage Planning

• CW2023-157
  Moved By Councillor Yeo
  Seconded By Councillor Smeaton

  That Report ED2023-017, Proposed Heritage Designation of 1821 Victoria Road, Geographic Township of Eldon (Neal General Store), be received;

  That the Municipal Heritage Committee’s recommendation to designate 1821 Victoria Road under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.4

ED2023-018

Proposed Heritage Designation of 1011 Portage Road, Geographic Township of Eldon (Sir William Mackenzie Estate)
Emily Turner, Economic Development Officer - Heritage Planning

• CW2023-158
  Moved By Councillor Yeo
  Seconded By Councillor Warren

  That Report ED2023-018, Proposed Heritage Designation of 1011 Portage Road, Geographic Township of Eldon, be received;

  That the Municipal Heritage Committee’s recommendation to designate 1011 Portage Road under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed;

  That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law;

  That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.5

ED2023-036

2023 Arts, Culture and Chambers Resiliency Fund and the Chamber of Commerce Resiliency Fund
Donna Goodwin, Economic Development Officer - Arts and Culture
Rebecca Mustard, Manager of Economic Development

• CW2023-159
  Moved By Councillor Warren
  Seconded By Councillor Smeaton

  That Report ED2023-036, 2023 Arts and Culture Resiliency Fund and the Chamber of Commerce Resiliency Fund, be received;

  That Staff establish and manage an in year fund for 2023: The Arts and Culture Resiliency Fund and the Chamber of Commerce Resiliency Fund, as generally outlined in Report ED2023-036;

  That a review committee of up to five (5) Staff from Development Services, Community Services, and Corporate Services be established to review application eligibility, and the Director of Development Services be authorized to approve applications; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

7.6

ED2023-037

Support for Cannabis Act Review
Kelly Maloney, Economic Development Officer - Agriculture

• CW2023-160
  Moved By Deputy Mayor Richardson
  Seconded By Councillor Warren

  That Report ED2023-037, Support for Cannabis Act Review, be received;

  That the Huron County resolution, re Call to Action – Cannabis Act Review, be supported;

  That this resolution be forwarded to the:

  • Federal Minister of Agriculture and Agri-Food
  • Federal Minister of Health;
  • Member of Parliament Jamie Schmale
  • Federation of Canadian Municipalities
  • Premier of Ontario
  • Provincial Minister of Agriculture
  • Member of Provincial Parliament Laurie Scott
  • Provincial Ministry of Agriculture, Food and Rural Affairs
  • Provincial Minister of the Environment, Conservation and Parks
  • Provincial Minister of Municipal Affairs and Housing
  • County of Huron
  • Western Ontario Warden’s Caucus
  • Eastern Ontario Warden’s Caucus; and

  That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

  Carried

8.

Memorandums

8.1

COW2023-05.8.1

Memorandum Regarding an Electronic Speed Sign Program
Councillor Yeo
Deputy Mayor Richardson

• CW2023-161
  Moved By Councillor Yeo
  Seconded By Deputy Mayor Richardson

  That the Memorandum from Councillor Yeo and Deputy Mayor Richardson, regarding Electronic Speed Signs Program, be received;

  That Staff report back on a capital cost recovery for Electronic Speed Sign Program within built up areas in the City, including the waiving of any lease agreements between the City and Community for installations, by the end of Q3, 2023;

  That Staff consider budget implications of purchasing Electronic Speed Signs in bulk and offer them to the community at a reduced rate; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

8.2

COW2023-05.8.2

Memorandum Regarding Support for Bill 74 for Emergency Needs of Vulnerable People
Deputy Mayor Richardson

• CW2023-162
  Moved By Deputy Mayor Richardson
  Seconded By Councillor McDonald

  That the Memorandum from Deputy Mayor Richardson, Supporting Bill 74 for Emergency Needs of Vulnerable People, be received;

  That the City of Kawartha Lakes support the Province in their initiative to bring forward a Bill supporting the emergency needs of vulnerable persons;

  That this resolution be forwarded to MPP Laurie Scott (Haliburton-Kawartha Lakes- Brock) and MPP Monique Taylor (Hamilton Mountain); and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

  Carried

8.3

COW2023-05.8.3

Memorandum Regarding Repair of Potts Shore Road
Councillor Perry

• CW2023-163
  Moved By Councillor Warren
  Seconded By Councillor Joyce

  That the Memorandum from Councillor Perry, regarding Repair of Potts Shore Road, be received;

  That Staff review conditions of Potts Shore Road and perform any necessary local repairs and maintenance required as a result of the 2022-2023 winter plow damage;

  That Staff include as a decision unit in the 2024 budget the reconstruction/resurfacing of Potts Shore Road for consideration; and

  That this recommendation be forwarded to Council for consideration at the next Regular Council meeting.

  Carried

8.4

COW2023-05.8.4

Memorandum Regarding Drainage Easement on Greenwood Road at Rush Lake
Councillor Yeo

• CW2023-164
  Moved By Councillor Yeo
  Seconded By Councillor Smeaton

  That the Memorandum from Councillor Yeo, regarding the Review of a Drainage Easement on Greenwood Road at Rush Lake, be received;

  That Staff report back on the flooding area and determine where drainage easements could be established;

  That the report note whether a drainage study would be required;  and

  That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting. 

  Carried

9.

Adjournment

• CR2023-165
  Moved By Councillor Warren
  Seconded By Councillor Yeo

  That the Committee of the Whole Meeting adjourn at 6:40 p.m.

  Carried