The Corporation of the City of Kawartha Lakes

Minutes

Special Council Meeting

Meeting #:	CC2019-06
Date:	Wednesday, February 13, 2019
Time:	Open Session Commencing at 9:00 a.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Andy Letham
• Councillor Ron Ashmore
• Councillor Pat Dunn
• Deputy Mayor Doug Elmslie
• Councillor Patrick O'Reilly
• Councillor Tracy Richardson
• Councillor Kathleen Seymour-Fagan
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.

---

1.

Call to Order

Mayor Letham called the Meeting to order at 9:00 a.m. Deputy Mayor D. Elmslie, Councillors R. Ashmore, P. Dunn, P. O'Reilly, T. Richardson, K. Seymour-Fagan, A. Veale and E. Yeo were in attendance.

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk J. Watts and all directors and various staff were also in attendance.

2.

Disclosure of Pecuniary Interest

There were no declarations of pecuniary interest.

3.

Adoption of Agenda

• CR2019-120
  Moved By Deputy Mayor Elmslie
  Seconded By Councillor Yeo

  That the Agenda for the Open Session of the Special Council Meeting of Wednesday, February 13, 2019, be adopted as circulated with the following amendment:

  Addition:

  Item 2.1 Amendment of Previous Minutes

  Carried

3.1

Amendment of Previous Minutes - January 23, 2019

• CR2019-121
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Richardson

  That the minutes of the January 23, 2019 Special Council Meeting adopted by Council on February 5, 2019 require corrections as follows:

  5.3.4 Reallocation of Funds

  CR2019-050

  Moved By Deputy Mayor Elmslie

  Seconded By Councillor Yeo

  That, with the removal of Program PS1901, JDE Identifier 938190101, South Fleet Centre, from the budget, the funds identified to be funded from debenture in the amount of $288,000 be applied to Program BP1901, JDE Identifier 953190102, City Hall HVAC;

  That the Capital Reserve funding for Program BP1901, JDE Identifier 953190102, City Hall HVAC, be decreased accordingly; and

  That the contribution to the Capital Reserve funding be reduce by $288,000.

  Carried

  5.4 CC2019-02.5.4

  Decision Units - Tax-Supported Capital Budget

  CR2019-056

  Moved By Deputy Mayor Elmslie

  Seconded By Councillor Dunn

  That the Decision Unit relating to Council Resolution CR2018-245 regarding the Installation/Expansion of Wilson Fields East Fence be added to the budget in the amount of $20,000 to be funded $2,000 from the Capital Reserve and $18,000 from Development Charges.

  Carried

  CR2019-059

  Moved By Councillor Yeo

  Seconded By Deputy Mayor Elmslie

  That funds in the amount of $600,000 be transferred from the Fire Fleet Reserve to the Capital Reserve.

  Carried

  That Council approves the previously adopted minutes of January 23, 2019 as corrected.

  Carried

4.

Proposed 2019 Operating Budget

4.1

CC2019-06.4.1

Proposed 2019 Operating Budget Presentation
Ron Taylor, CAO
Jennifer Stover, Director of Corporate Services

CAO R. Taylor provided a brief overview of the 2019 Operating Budget, highlighting Corporate Strategy and comparators with other municipalities. Director J. Stover provided an overview of the proposed and current financial situation of the City in relation to the long range financial plan. CAO Taylor, and Director Stover responded to questions from Council members.

• CR2019-122
  Moved By Councillor O'Reilly
  Seconded By Councillor Richardson

  That the presentation by CAO R. Taylor and Director J. Stover, regarding the 2019 Operating Budget be received.

  Carried
• CR2019-123
  Moved By Deputy Mayor Elmslie
  Seconded By Councillor Yeo

  That $1,200,000.00 be transferred from the Fire Fleet Reserve to the Capital Reserve, and;

  That the contribution to the Capital Reserve in the 2019 Operating Budget be reduced by $510,000.00.

  Carried

4.2

CC2019-06.4.2

Public Comments - Operating Budget

Bill Denby, spoke on behalf of the Kawartha Lakes Taxpayers Association. He was pleased to see cuts in the budget to move money to reserves. He also noted that there are people on fixed incomes in the City who can't afford tax increases. He stated that City-owned vehicles do not need to be replaced as frequently as they are. They are asking for a 0% tax increase and they believe savings that can be found.

• CR2019-124
  Moved By Councillor Dunn
  Seconded By Deputy Mayor Elmslie

  That the deputation of Bill Denby on behalf of the Kawartha Lakes Taxpayers Association, regarding the 2019 Operating Budget, be received.

  Carried

4.3

CC2019-06.4.3

Written Public Submissions - Operating Budget

• P. Weygang

• CR2019-125
  Moved By Councillor Dunn
  Seconded By Deputy Mayor Elmslie

  That the correspondence from the following individuals, regarding the 2019 Operating Budget, be received.

  • P. Weygang
  Carried

4.4

CC2019-06.4.4

Council Questions and Answers - Operating Budget

• CR2019-126
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Ashmore

  That the 2019 Operating Budget Council Question and Answer document be received.

  Carried

4.5

CC2019-06.4.5

Department Budget Presentations
Presentations Available on the City's Website

4.5.1

Mayor and Council and Office of the Chief Administrative Officer - Ron Taylor, CAO

CAO R. Taylor provided an overview of the 2019 Operating Budget for Mayor and Council and the Office of the CAO. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The CAO identified 2018 highlights and 2019 direction for the department. The CAO, Director J. Stover, and Treasurer C. Daynes responded to questions from Council Members.

• CR2019-127
  Moved By Councillor Seymour-Fagan
  Seconded By Deputy Mayor Elmslie

  That the presentation by CAO R. Taylor, regarding the Mayor and Council and Office of the CAO 2019 Operating Budget, be received.

  Carried

  Council recessed for a break at 11:12 a.m. and reconvened at 11:20 a.m.

  
  

4.5.2

Development Services - Chris Marshall, Director

Director of Development Services C. Marshall (with Manager of Planning R. Holy, Chief Building Official S. Murchison, and Arts Culture and Heritage Officer D. Soule) provided an overview of the 2019 Operating Budget for the Development Services Department. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The Director identified 2018 highlights and 2019 direction for the department. Development Services staff responded to questions from Council Members.

• CR2019-128
  Moved By Councillor Seymour-Fagan
  Seconded By Councillor Ashmore

  That the presentation by Director C. Marshall, regarding the Development Services 2019 Operating Budget, be received.

  Carried

4.5.3

Corporate Services - Jennifer Stover, Director

Director of Corporate Services J. Stover provided an overview of the 2019 Operating Budget for the Corporate Services Department. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The Director identified 2018 highlights and 2019 direction for the department. She responded to questions from Council Members.

• CR2019-129
  Moved By Councillor Richardson
  Seconded By Councillor Veale

  That the presentation by Director J. Stover, regarding the Development Services 2019 Operating Budget, be received.

  Carried

  Council recessed for lunch at 12:38 p.m. and reconvened at 1:15 p.m.

  
  

4.5.4

Engineering and Corporate Assets - Juan Rojas, Director

Director of Engineering and Corporate Assets J. Rojas provided an overview of the 2019 Operating Budget for the Engineering and Corporate Assets Department. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The Director identified 2018 highlights and 2019 direction for the department. He responded to questions from Council Members.

• CR2019-130
  Moved By Councillor Richardson
  Seconded By Deputy Mayor Elmslie

  That the presentation by Director J. Rojas, regarding the Engineering and Corporate Assets 2019 Operating Budget, be received.

  Carried

4.5.5

Fire Services - Mark Pankhurst, Chief

Fire Chief M. Pankhurst provided an overview of the 2019 Operating Budget for the Fire Services Department. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The Fire Chief identified 2018 highlights and 2019 direction for the department. He responded to questions from Council Members.

• CR2019-131
  Moved By Councillor Dunn
  Seconded By Councillor Yeo

  That the presentation by Fire Chief M. Pankhurst, regarding the Fire Services 2019 Operating Budget, be received.

  Carried

4.5.6

Paramedic Services - Derek Brown, Acting Chief

Acting Paramedic Chief D. Brown provided an overview of the 2019 Operating Budget for the Paramedic Services Department. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The Acting Chief identified 2018 highlights and 2019 direction for the department. He responded to questions from Council Members.

• CR2019-132
  Moved By Councillor Richardson
  Seconded By Councillor Veale

  That the presentation by Acting Paramedic Chief D. Brown, regarding the Paramedic Services 2019 Operating Budget, be received.

  Carried

4.5.7

Human Services - Rod Sutherland, Director

Director of Human Services R. Sutherland provided an overview of the 2019 Operating Budget for the Human Services Department. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The Director identified 2018 highlights and 2019 direction for the department. He responded to questions from Council Members.

• CR2019-133
  Moved By Deputy Mayor Elmslie
  Seconded By Councillor Dunn

  That the presentation by Director R. Sutherland regarding the Human Services 2019 Operating Budget, be received.

  Carried

  Council recessed for break at 2:40 p.m. and reconvened at 2:50 p.m.

  
  

4.5.8

Public Works - Bryan Robinson, Director

Director of Public Works B. Robinson provided an overview of the 2019 Operating Budget for the Public Works Department. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The Director identified 2018 highlights and 2019 direction for the department. He responded to questions from Council Members.

• CR2019-134
  Moved By Councillor Yeo
  Seconded By Councillor Dunn

  That the presentation by Director B. Robinson, regarding the Public Works 2019 Operating Budget, be received.

  Carried

4.5.9

Community Services - Craig Shanks, Director

Director of Community Services C. Shanks provided an overview of the 2019 Operating Budget for the Community Services Department. He outlined the department structure, and personnel changes that occurred over the last year and what are proposed for 2019. The Director identified 2018 highlights and 2019 direction for the department. He responded to questions from Council Members.

• CR2019-135
  Moved By Councillor Yeo
  Seconded By Councillor Dunn

  That the presentation by Director C. Shanks, regarding the Community Services 2019 Operating Budget, be received.

  Carried

5.

Closed Session

6.

Matters from Closed Session

7.

Confirming By-Law

7.1

CC2019-06.7.1

A By-Law to Confirm the Proceedings of a Special Meeting of Council, Wednesday, February 13, 2019

• CR2019-136
  Moved By Deputy Mayor Elmslie
  Seconded By Councillor Veale

  That a by-law to confirm the proceedings of a Special Council Meeting held Wednesday, February 13, 2019 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

  Carried

8.

Adjournment

• Moved By Councillor Yeo
  Seconded By Councillor Ashmore

  That the Council Meeting adjourn at 3:39 p.m.

  Carried

  Read and adopted this 5th day of March, 2019.