The Corporation of the City of Kawartha Lakes

 

Amended Agenda

 

Special Council Meeting

Meeting #:	CC2019-16
Date:	Tuesday, June 11, 2019
Time:	Open Session Commencing at 9:00 a.m.
Location:	Council Chambers City Hall 26 Francis Street, Lindsay, Ontario K9V 5R8

Members:

• Mayor Andy Letham
• Deputy Mayor Doug Elmslie
• Councillor Ron Ashmore
• Councillor Pat Dunn
• Councillor Patrick O'Reilly
• Councillor Tracy Richardson
• Councillor Kathleen Seymour-Fagan
• Councillor Andrew Veale
• Councillor Emmett Yeo

Accessible formats and communication supports are available upon request.

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1.

Call to Order

2.

Adoption of Agenda

3.

Disclosure of Pecuniary Interest

4.

Deputations

5.

Correspondence

5.1

CC2019-16.5.1

Request for Noise By-law Exemption
Brenda Dainard, Ride for Sight and Fighting Blindness Canada

• That the correspondence from Brenda Dainard, Ride for Sight and Fighting Blindness Canada, regarding a Request for Noise By-law Exemption, be received; and

  That the exemption from the City's Noise By-law 2005-025, as amended, for the Ride for Sight Event being held at the Fenelon Falls Fairgrounds be approved for the following dates and times:

  From 12:00 p.m. on Friday, June 14, 2019 to 12:30 a.m. on Saturday, June 15, 2019

  From 12:00 p.m. on Saturday, June 15, 2019 to 12:30 a.m. on Sunday, June 16, 2019.

6.

Financial Overview

6.1

CC2019-16.6.1

Financial Overview Presentation
Ron Taylor, Chief Administrative Officer
Jennifer Stover, Director of Corporate Services

• That the presentation by Ron Taylor and Jennifer Stover, regarding the Financial Overview, be received.

7.

2018 Year End Position

7.1

CC2019-16.7.1

2018 Year End Position Presentation
Carolyn Daynes, Treasurer

• That the presentation by Carolyn Daynes, regarding 2018 Year End Position, be received.

7.2

CORP2019-021

2018 Year End Position
Carolyn Daynes, Treasurer

• That Report CORP2019-021, 2018 Year End Position, be received; and

  That the auditor’s report be received and the audited financial statements for 2018 be approved as circulated; and

  That Council authorizes the transfer of the 2018 Surplus of $2,879,995 to the following reserves

  • $600,000 to the Contingency Reserve for WSIB Rate Stabilization
  • $200,000 to the Lindsay Street Housing Project (953170501)
  • $2,079,995 to the Asset Management Plan Reserve for future capital.

7.3

CC2019-16.7.3

Memorandum - 2019 Lifecycle Extension Budget
Andy Letham, Mayor

• That the Memorandum from Mayor Letham, regarding 2019 Lifecycle Extension Budget, be received

  That the Lifecycle Extension Budget for 2019 be increased, to an additional maximum of $800,000.00, to be funded from the Asset Management Plan Reserve, and to accommodate additional priority roads that need immediate attention; and

  That Staff report back to council with the list of roads included in the 2019 Lifecycle Extension program after the tender has been awarded.

8.

Long Term Financial Plan Update

8.1

CC2019-16.8.1

Capital Related Outlook for 2019
Long Term Financial Plan Update Presentation
Jennifer Stover, Director of Corporate Services
Adam Found, Manager of Corporate Assets

• That the presentation by Jennifer Stover and Adam Found, regarding the Capital Related Outlook for 2019 Long Term Financial Plan Update, be received; and

  That the Chief Administrative Officer be authorized to commit up to $75,000.00 from the Contingency Reserve for initiatives that support the modernization of service delivery or result in reduced costs.

8.2

CC2019-16.8.2

Memorandum - Federal Gas Tax
Andy Letham, Mayor

• That the Memorandum from Mayor Letham, regarding Federal Gas Tax, be received;

  That up to $2,000,000.00 of the additional Federal Gas Tax funds be committed to enhance the Roads Capital Program in 2020; and

  That staff include up to an additional $2,000,000.00 of roads projects in the proposed 2020 capital budget to accelerate our roads program for Council consideration.

9.

Business Arising from Committee of the Whole Meeting of June 4, 2019

9.1

CW2019-144

• That the memorandum from Councillor Richardson, dated June 4th, 2019, regarding the conditions and adequacy of Porter and Lifford Roads, be received; and

  That statt report back to Council with recommended improvements to Porter and Lifford Roads before the end of Q3, 2019 to inform future budget deliberations.

9.2

CW2019-145

• That the memorandum from Councillor Dunn, regarding St. James Street, be received;

  That staff review the condition of St. James Street and report back to Council with recommended improvements before the end of Q3, 2019; and

  That the engineering of St. James Street be included in the 2020 Budget under the Urban and Rural Reconstruction Program as a Decision Unit.

10.

2020 Budget Process

10.1

CORP2019-016

2020 Budget Process and Requests
Jennifer Stover, Director of Corporate Services

• That Report CORP2019-016, 2020 Budget Process and Requests, be received.

10.2

CC2019-16.10.2

Memorandum - 2020 Budget Direction
Andy Letham, Mayor

• That the Memorandum from Mayor Letham, regarding 2020 Budget Direction, be received;

  That all external City Agencies and Boards, funded in whole or in part by the tax levy, be advised and notified that the City’s funding level for 2020 will not exceed the 2019 contribution level; and

  That staff be directed to bring forward 2 proposed budgets for 2020.

  1. As per the long term financial plan approved by council.
  2. 0% tax support operating budget increase over 2019 from each department.

11.

Closed Session

12.

Matters from Closed Session

13.

Confirming By-Law

13.1

CC2019-16.11.1

A By-law to Confirm the Proceedings of a Special Meeting of Council, Tuesday, June 11, 2019

14.

Adjournment