The Corporation of the City of Kawartha Lakes

MINUTES

REGULAR COUNCIL MEETING

Meeting #:CC2017-34
Date:
Time:
Closed Session Commencing at 1:45 p.m. Open Session Commencing at 2:00 p.m.
Location:
Council Chambers
City Hall
26 Francis Street, Lindsay, Ontario K9V 5R8
MEMBERS:
  • Mayor Andy Letham, Mayor
  • Councillor Isaac Breadner, Councillor
  • Councillor Pat Dunn, Councillor
  • Councillor Doug Elmslie, Councillor
  • Councillor Gord James, Councillor
  • Councillor Gerard Jilesen, Councillor
  • Councillor Brian S. Junkin, Councillor
  • Councillor Rob Macklem, Councillor
  • Councillor Mary Ann Martin, Councillor
  • Councillor Gord Miller, Councillor
  • Councillor Patrick O'Reilly, Councillor
  • Councillor John Pollard, Councillor
  • Councillor Kathleen Seymour-Fagan, Councillor
  • Councillor Heather Stauble, Councillor
  • Councillor Stephen Strangway, Councillor
  • Councillor Andrew Veale, Councillor
  • Councillor Emmett Yeo, Councillor

Accessible formats and communication supports are available upon request.


Mayor Letham called the Meeting to order at 1:45 p.m. Councillors I. Breadner, D. Elmslie, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, K. Seymour-Fagan, H. Stauble, S. Strangway, A. Veale and E. Yeo were in attendance.

Late Arrivals:  Councillors P. Dunn and G. James  1:45 p.m.

Absent:  Councillor J. Pollard

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk A. Rooth and various other staff members were also in attendance.

  • CR2017-1023
    Moved ByCouncillor Strangway
    Seconded ByCouncillor Junkin

    Resolved That the Closed Session agenda be adopted as circulated.

    CARRIED

​There were no declarations of pecuniary interest noted.

  • CR2017-1024
    Moved ByCouncillor Miller
    Seconded ByCouncillor Yeo

    Resolved That Council convene into closed session at 1:45 p.m. in order to consider matters on the Tuesday, December 12, 2017 Closed Session Agenda and that are permitted to be discussed in a session closed to the public pursuant to Section 239(2) of the Municipal Act, S.O. 2001. S.25.

    CARRIED

    Councillors P. Dunn and G. James arrived in Council Chambers at 1:45 p.m.

Closed Session Minutes, Regular Council Meeting
November 28, 2017
Municipal Act, 2001 s.239(2)(g)

Barbara Condie, Accessibility Officer
Appointments to the Kawartha Lakes Accessibility Advisory Committee 2018
Personal Matter About Identifiable Individuals
Municipal Act, 2001 s.239(2)(b)

Mayor Letham called the Open Session of the Meeting to order at 2:00 p.m. Councillors I.  Breadner, P. Dunn, D. Elmslie, G. James, G. Jilesen, B. Junkin, R. Macklem, M.A. Martin, G. Miller, P. O'Reilly, K. Seymour-Fagan, H. Stauble, S. Strangway, A. Veale and E. Yeo were in attendance.

Absent: Councillor J. Pollard

CAO R. Taylor, City Clerk C. Ritchie, Deputy Clerk A. Rooth and various other staff members were also in attendance.

​The Meeting was opened with the singing of 'O Canada'.

​The Mayor asked those in attendance to observe a Moment of Silent Reflection.

  • CR2017-1028
    Moved ByCouncillor Stauble
    Seconded ByCouncillor Martin

    Resolved That the Agenda for the Open Session of the Regular Council Meeting of Tuesday, December 12, 2017, be adopted as circulated and with the following amendments:

    Addition - Deputation

    9.1
    Charlotte Hayward
    Kennel By-Law Exemption Request
    (Correspondence Items 10.1.2 and 10.1.3 on the Agenda)

    Addition – Consent Reports

    10.3.16
    CS2017-019
    Lisa Peimann, Executive Assistant, Community Services
    Release of Fenelon Falls Legacy C.H.E.S.T. Funds to the Kawartha Lakes Snowshoe Race

    CARRIED

There were no declarations of pecuniary interest noted.

  • Item 4.2

    CR2017-1029
    Moved ByCouncillor Strangway
    Seconded ByCouncillor Elmslie

    Resolved That the following members of the public be appointed to the Kawartha Lakes Accessibility Advisory Committee (AAC); Sharon Coupland, Lynda DaSilva, Sharlene Marshall and Elizabeth Peeters; each for a (3) three year term ending December 31, 2020; and

    That
    Bill Huskinson be appointed to the Kawartha Lakes Accessibility Advisory Committee (AAC) for a (1) one year term ending December 31, 2018.

    CARRIED

Christine Pacini, Partner, SHS Consulting
City of Kawartha Lakes and County of Haliburton Affordable Housing Framework
(Report HH2017-004, Item 10.3.11 on the Agenda)

Christine Pacini of SHS Consulting attended Council to provide information on a study undertaken for the City of Kawartha Lakes and the County of Haliburton to create a toolbox to encourage development of affordable housing in these communities.  Ms. Pacini responded to questions from members of Council.

  • CR2017-1030
    Moved ByCouncillor Miller
    Seconded ByCouncillor O'Reilly

    Resolved That the presentation by Christine Pacini, Partner, SHS Consulting regarding the City of Kawartha Lakes and County of Haliburton Affordable Housing Framework, Report HH2017-004, Item 10.3.11 on the Agenda, be received.

    CARRIED

8.3.1

Councillor Miller advised that the City has secured $175,000.00 in funding from the Municipalities for Climate Innovation Program to complete foundational work, including development of a local healthy environment action plan.

Councillor O'Reilly invited everyone to the Little Britain Santa Claus Parade on December 15th at 7:00 p.m.  He also noted that last weekend St. Mary's Church held a Rededication and Open House to raise funds for the refurbishment of the church.  Another Open House takes place December 17th from 2:00 to 4:00 p.m.

Councillor Martin announced that Neil Young performed at Coronation Hall in Omemee on December 1st and thanked staff for all their hard work to accommodate this event.

Mayor Letham welcomed new staff; City Clerk Cathie Ritchie, Director of Corporate Services Jennifer Stover and new Communications, Advertising and Marketing Officer Maria Evans.  He thanked Deputy Clerk Ann Rooth and Acting Director of Corporate Services Jenn Johnson for assisting during staff absences/vacancies.  The Mayor thanked Council for their hard work and dedication through the course of the year, noting the absence of Councillor Pollard and expressing wishes for his swift recovery.

8.3.2

Director Sutherland invited everyone to attend the Open House and Chilli Lunch at Victoria Manor on December 14th from 11:00 a.m. to 1:30 p.m.

Chief Kirkpatrick advised that the Paramedic Service recently completed their Ambulance Service Review with the Ministry of Health.

Charlotte Hayward
Kennel By-Law Exemption Request
(Correspondence Items 10.1.2 and 10.1.3 on the Agenda)

Ms. Hayward attended Council to provide information on her kennel operation and request an exemption from the Kennel Licensing By-law. Ms. Hayward responded to questions from members of Council.

  • CR2017-1031
    Moved ByCouncillor Martin
    Seconded ByCouncillor Breadner

    Resolved That the deputation of Charlotte Hayward regarding her Kennel By-Law Exemption Request, Items 10.1.2 and 10.1.3 on the Agenda, be received.

    CARRIED

The following items were requested to be extracted from the Consent Agenda:

Councillor Breadner  Item 10.1.3
Councillors Strangway, James and Junkin  Item 10.3.6
Councillor Junkin Item  10.3.8
Councillor Strangway  Item 10.3.14

  • Moved ByCouncillor Martin
    Seconded ByCouncillor Stauble

    Resolved That all of the proposed resolutions shown in Section 10.1, 10.2 and 10.3 of the Agenda be approved and adopted by Council in  the order that they appear on the agenda and sequentially numbered, save and except Items 10.1.3, 10.3.6, 10.3.8 and 10.3.14.

    CARRIED

Cathie Ritchie, City Clerk
January 9, 2018 Council Meeting Cancellation

  • CR2017-1032

    Resolved That the Memorandum regarding the January 9, 2018 meeting cancellation be received;

    That the cancellation of the January 9, 2018 Council Meeting, be approved; and

    That notice of the meeting cancellation will be posted on the City Website.

    CARRIED

Charlotte Hayward
Kennel By-Law Exemption Request

  • CR2017-1033

    Resolved That the September 5, 2017 correspondence from Charlotte Hayward, regarding a Kennel By-law Exemption Request, be received.

    CARRIED

Alix Hick, Senior Licensing Officer
Charlotte Hayward Kennel By-Law Exemption Request

  • CR2017-1049
    Moved ByCouncillor Breadner
    Seconded ByCouncillor Veale

    Resolved That the December 12, 2017 memorandum from Alix Hick, Senior Licensing Officer, regarding Charlotte Hayward Kennel By-Law Exemption Request, be received;
    That staff be directed to review licensing of and zoning for canine day boarding facilities where canines are housed for daily care, not including overnight boarding; and
    THAT staff be directed to report back to Council by end of Q1 2018.

    CARRIED

10.2.1

Minutes, Special Council Information Meeting
November 21, 2017

  • CR2017-1034

    RESOLVED THAT the Minutes of the November 21 Special Council Information Meeting, be received and adopted.

    CARRIED

Minutes, Regular Council Meeting
November 28, 2017

  • CR2017-1035

    RESOLVED THAT the Minutes of the November 28 Regular Council Meeting, be received and adopted.

    CARRIED

Barbara Condie, Accessibility Officer
2017 Accessibility Compliance Report

  • CR2017-1036

    Resolved That Report CLK2017-010, 2017 Accessibility Compliance Report, be received; and

    That staff be authorized to submit the 2017 Accessibility Compliance Report, as outlined in Appendix A to Report CLK2017-010, to the Province of Ontario.

    CARRIED

Joel Watts, Deputy Clerk
Municipal Election Recount Policy

  • CR2017-1037

    Resolved That Report CLK2017-012, Municipal Election Recount Policy, be received;

    That the policy entitled Municipal Election Recount Policy, appended to Report CLK2017-012, be adopted, numbered and inserted in the Corporate Policy Manual; and

    That the necessary by-law be brought forward for adoption.

    CARRIED

Cathie Ritchie, City Clerk
Amending By-law 2016-240 to Appoint an Acting Head of Council

  • CR2017-1038

    Resolved That Report CLK2017-013, Amending By-law 2016-240 to Appoint an Acting Head of Council, be received; and

    That a by-law, substantially in a form as outlined in Appendix A to Report CLK2017-013, be approved and adopted by Council.

    CARRIED

Marielle van Engelen, Buyer
Amber Hayter, Supervisor, Water and Wastewater Operations
Request for Proposal 2017-101-OP Supply and Delivery of Cold Water Coagulant

  • CR2017-1039

    Resolved That Report PUR2017-060, Request for Proposal 2017-101-OP Supply and Delivery of Cold Water Coagulant, be received;

    That Kemira Water Solutions Canada Inc. of Varennes, Quebec being the highest scoring proponent be selected for the award for Request for Proposal 2017-101-OP Supply and Delivery of Cold Water Coagulant;

    That Council be informed that the initial contract will be for a three (3) year term commencing January 1, 2018 and ending December 31, 2020;

    That the option to renew this contract for an additional two (2) one (1) year terms, be approved pending vendor performance, annual budget approval and in accordance with the Purchasing Policy;

    That Council be informed that if the City elects to exercise the option to renew for the optional years, unit price per liquid kilogram per year, will be based on the previous year’s unit price multiplied by the annual percentage change of the Consumer Price Index (CPI), not to exceed 2 percent;

    That subject to receipt of required documents, the Mayor and Clerk be authorized to execute the contract to award this project; and

    That the Purchasing Division be authorized to issue a purchase order.

    CARRIED

Ashley Wykes, Buyer
Dawna Storey, Benefits and Pension Administrator
Request for Proposal 2017-91-OP Employee and Family Assistance Program

  • CR2017-1040

    Resolved That Report PUR2017-062, Request for Proposal 2017-91-OP Employee and Family Assistance Program, be received;

    That Homewood Health Inc. of Toronto, being the highest scoring proponent, be selected for the award of Request for Proposal 2017-91-OP Employee and Family Assistance Program for a three year term for a total cost of $149,385.60, plus HST;

    That the options to renew this contract for an additional two (2), one (1) year terms, be approved pending vendor performance, annual budget approval and in accordance with the Purchasing Policy; and

    That subject to receipt of the required documents, the Mayor and City Clerk be authorized to execute an agreement.

    CARRIED

Ashley Wykes, Buyer
Rod Porter, Supervisor Capital and Special Projects
Tender 2017-98-CT Reconstruction of Old Mill Intake Structure, Lindsay

  • CR2017-1050
    Moved ByCouncillor O'Reilly
    Seconded ByCouncillor Elmslie

    Resolved That Report PUR2017-064, Tender 2017-98-CT Reconstruction of Old Mill Intake Structure, Lindsay, be received;

    That J. Hoover Ltd. of Stouffville be selected for the award of Tender 2017-98-CT Reconstruction of Old Mill Intake Structure for the tender price of $150,000.00, plus HST;

    That funds in the amount of $67,611.00 be released from the Capital Projects Reserve for the purpose of completing this work;

    That subject to the receipt of the required documents, the Mayor and City Clerk be authorized to execute the agreement to award Tender 2017-98-CT; and

    That the Financial Services Division be authorized to issue a purchase order.

    CARRIED

Debra Soule, Economic Development Officer, Arts, Culture and Heritage
Municipal Heritage Committee Work Plan

  • CR2017-1041

    Resolved That Report ED2017-021, Municipal Heritage Committee Work Plan, be received; and

    That the document entitled 2018 Kawartha Lakes Municipal Heritage Committee Work Plan, appended to Report ED2017-021, be approved.

    CARRIED

Debra Soule, Economic Development Officer, Arts, Culture and Heritage
Adding Listed Properties to the Heritage Register

  • Moved ByCouncillor Junkin
    Seconded ByCouncillor Breadner

    Resolved That Report ED2017-022, Adding Listed Properties to the Heritage Register, be received;

    That staff be directed to add a Section Two: Properties of Potential Heritage Value or Interest section to the Kawartha Lakes Heritage Property Register;

    That the Municipal Heritage Committee identify and include properties of potential heritage interest and value in Section Two of the Heritage Property Register; and

    That the property owners must consent to their property being added to the Heritage Property Register.

     

    MOTION FAILED
  • CR2017-1051
    Moved ByCouncillor Macklem
    Seconded ByCouncillor Miller

    Resolved That Report ED2017-022, Adding Listed Properties to the Heritage Register, be received;

    That staff be directed to add a Section Two: Properties of Potential Heritage Value or Interest section to the Kawartha Lakes Heritage Property Register;

    That the Municipal Heritage Committee identify and include properties of potential heritage interest and value in Section Two of the Heritage Property Register; and

    That the property owners be notified of inclusion on the list and of the nature of the listing.

    CARRIED

Sherry L. Rea, Development Planning Supervisor
A By-law to Deem Lots 1 and 2, Registered Plan 144, Geographic Township of Fenelon, being 37 Elder Street, (McConomy and Selby)

  • CR2017-1042

    Resolved That Report PLAN2017-068, McConomy and Selby – D30-17-009, be received;

    That a Deeming By-law respecting Lots 1 and 2, Registered Plan 144, substantially in the form attached as Appendix C to Report PLAN2017-068, be approved and adopted by Council; and

    That the Mayor and Clerk be authorized to execute and documents required by the approval of this application.

    CARRIED

Mark Pankhurst, Fire Chief
Emergency Management Program Update

  • CR2017-1043

    Resolved That Report FIRE2017-001, Emergency Management Program Update, be received; and

    That the Manager of Communications, Advertising and Marketing be designated as the City of Kawartha Lakes Emergency Information Officer.

    CARRIED

Hope Lee, Administrator/Manager, Housing
Affordable Housing Framework

  • CR2017-1044

    RESOLVED THAT Report HH2017-004, Affordable Housing Framework, be received;

    That the Kawartha Lakes Haliburton Affordable Housing Framework, included as Appendix A and B to Report HH2017-004, be endorsed by Council and guide future City work plans and budget submissions;

    That the 2018 programs outlined in Table 1 in Report HH2017-004, be approved; and

    That any 2018 municipal funding not allocated by December 31, 2018 will be transferred into an Affordable Housing Reserve and used toward future year Housing Actions and targets.

    CARRIED

Keith Kirkpatrick, Paramedic Chief
Agreement Between Lakeridge Health and City of Kawartha Lakes

  • CR2017-1045

    Resolved That Report EMS2017-001, Agreement Between Lakeridge Health and City of Kawartha Lakes, be received;

    That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this agreement; and

    That a by-law, substantially in the form attached as Appendix A to Report EMS2017-001, be forwarded to Council for adoption.

    CARRIED

Angela Porteous, Regulatory Compliance Officer
2018 Lindsay Ops Landfill Public Review Committee Work Plan

  • CR2017-1046

    Resolved That Report WM 2017-011, 2018 Lindsay Ops Landfill Public Review Committee Work Plan, be received; and

    That the 2018 Lindsay Ops Public Review Committee Work Plan attached as Appendix A to Report WM2017-011, be approved by Council.

    CARRIED

David Kerr, Manager Environmental Services
Adopt A Road Program

  • CR2017-1052
    Moved ByCouncillor Strangway
    Seconded ByCouncillor Elmslie

    Resolved That Report WM2017-013, Adopt a Road Program, be received; and

    That the matter be referred back to staff to gather input from the Lindsay-Ops Landfill Public Review Committee, Fenelon Landfill Public Review Committee and Waste Strategy Task Force.

    CARRIED

Julie Henry, Quality Management and Policy Coordinator
Drinking Water Quality Management System Review and Endorsement

  • CR2017-1047

    Resolved That Report WWW2017-011, Drinking Water Quality Management System Review and Endorsement, be received;

    That the City of Kawartha Lakes and Ontario Clean Water Agency (OCWA) Drinking Water Quality Management Reviews, be received;

    That the City of Kawartha Lakes Water and Wastewater Quality Management System be endorsed by Council for approval through the accreditation process;

    That the City of Kawartha Lakes Quality Management System Policy statements be adopted;

    That the Ontario Clean Water Agency Quality Management System be endorsed by Council for approval through the accreditation process; and

    That the Ontario Clean Water Agency Quality Management System Policy statements be adopted.

    CARRIED

Lisa Peimann, Executive Assistant, Community Services
Release of Fenelon Falls Legacy C.H.E.S.T. Funds to the Kawartha Lakes Snowshoe Race

  • CR2017-1048

    Resolved That Report CS2017-019, Release of Fenelon Falls Legacy C.H.E.S.T. Funds to the Kawartha Lakes Snowshoe Race, be received; and

    That the Kawartha Lakes Snowshoe Race, be approved for funding in the amount of $2,500.00 with the allocation to come from the Fenelon Falls Legacy C.H.E.S.T. Reserve (3.24350).

    CARRIED

Minutes, Planning Advisory Committee Meeting
December 6, 2017

  • CR2017-1053
    Moved ByCouncillor O'Reilly
    Seconded ByCouncillor Miller

    Resolved That the Minutes of the December 6, 2017 Planning Advisory Committee Meeting be received and the recommendations be adopted.

    CARRIED

The mover requested the consent of Council to read the by-laws by number only.

  • Moved ByCouncillor O'Reilly
    Seconded ByCouncillor Miller

    Resolved That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.11 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

    CARRIED

A By-law to Adopt a Municipal Election Recount Policy for the City of Kawartha Lakes

A By-law to Amend By-law 2016-240, being A By-law to Appoint an Acting Head of Council for the City of Kawartha Lakes

A By-Law To Deem Part of a Plan of Subdivision, Previously Registered For Lands Within Kawartha Lakes, Not To Be A Registered Plan Of Subdivision In Accordance With The Planning Act
Pins # 63275-0345(LT) and #63275-0346(LT), Described As Lots 1 and 2, Plan 144, Geographic Township of Fenelon, Now City of Kawartha Lakes

A By-law to Authorize the Execution of an Agreement Between Lakeridge Health and the Corporation of the City of Kawartha Lakes

A By-Law to Authorize the Sale Of Municipally Owned Property Legally Described as Lots 1, 2, 3, 6 and 7, Block 12, Registered Plan No. 109, in the Geographic Village of Omemee, City of Kawartha Lakes Designated as Part 1 on Plan 57R-10576 Being PIN: 63255-0263 (LT)

A By-law to Authorize the Conveyance of Municipally Owned Property Known as Mariposa Community Hall (Building Only)

A By-Law to Establish and Assume a Parcel of Land Legally Described as Part Lots 8 and 9, Concession 12 and 13, further described as Parts 1, 3 and 4 on Plan 57R3091; in the Township of Mariposa, City of Kawartha Lakes, being Part of PIN: 63181-0181(LT) as Part of Black School Road

A By-law to Levy Interim Taxes for 2018 in the City of Kawartha Lakes

A By-Law To Amend The Town of Lindsay Zoning By-Law No. 2000-75 To Rezone Land Within The City Of Kawartha Lakes (Lindsay Retirement Home GP Ltd.)

A By-law to Assume Cook Street, Plan 57M-779 (PIN: 63237-1285(LT)) and Plan 57M-793 (PIN: 63237-1614(LT)), Power Court, Plan 57M-779 (PIN: 63237-1287(LT)), and McQuarrie Road, Plan 57M-779 (PINs: 63237-1288(LT) and 63237-1289(LT)) and Trail Blocks 52 to 55, both inclusive, Plan 57M-779, (PINs: 63237-1274(LT), 63237-1275(LT), 63237-1276(LT), and 63237-1277(LT)), and Corresponding 0.3 Metre Reserves, Blocks 56 to 62, both inclusive, Plan 57M-779, (PINs: 63237-1278(LT), 63237-1279(LT), 63237-1280(LT), 63237-1281(LT), 63237-1282(LT), 63237-1283(LT), 63237-1284(LT)) and Trail Blocks 16 and 17, Plan 57M-793m (PINs: 63237-1610(LT) and 63237-1611(LT)), and Corresponding 0.3 Metre Reserves (PINs: 63237-1612(LT) and 63237-1613(LT)), Plan 57M-793, Geographic Township of Ops, The Corporation of the City of Kawartha Lakes

A By-law to Assume Green Arbour Way, Plan 57M-788 (PINs: 63236-0119(LT), 63236-0197(LT), and 63236-0120(LT)) Geographic Town of Lindsay, The Corporation of the City of Kawartha Lakes

  • CR2017-1065
    Moved ByCouncillor Elmslie
    Seconded ByCouncillor Jilesen

    Resolved That a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, December 12, 2017 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

    CARRIED
  • CR2017-1066
    Moved ByCouncillor Yeo
    Seconded ByCouncillor Macklem

    Resolved That the Council Meeting adjourn at 3:31 p.m.

    CARRIED

    Read and adopted this 30th day of January, 2018.

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